The East Area Planning Committee elects Councillor …. to be the Chair for the Council year 2013/14.

The East Area Planning Committee elected Councillor Roy Darke to be the Chair for the Council Year 2013/14.

The East Area Planning Committee elects Councillor …. to be the Vice Chair for the Council year 2013/14.

The East Area Planning Committee elected Councillor David Rundle to be the Vice Chair for the Council Year 2013/14.

The Council and Committee programme for the Council years 2013/14 and 2014/15 was agreed by Council on 22 April 2013.  The start time for the East Area Planning Committee has been assumed as 6pm. 

The Committee confirms the start time of its meetings for the remainder of the Council year 2013/14 will be 6pm.

The Council and Committee programme for the Council years 2013/14 and 2014/15 was agreed by Council on 22 April 2013.  The start time for the East Area Planning Committee has been assumed as 6pm. 

The Committee confirmed the start time of its meetings will be 6pm for the remainder of the Council Year 2013/14.

Apologies for absence were received from Councillor Roy Darke (substitute Councillor Councillor Pat Kennedy), Councillor David Rundle (substitute Councillor Jean Fooks), and Councillor Steve Curran (substitute Councillor Helen O’Hara).

No declarations of interest were made.

The Head of City Development has submitted a report which details a planning application to demolish the existing building.  Erect 21 flats (14 x 1-bed, 7 x 2-bed) on 3 floors, together with 21 car parking spaces, 56 cycle spaces and landscaping. (Removal of stair core to mansion block, revised landscaping and provision of foul water drainage system including on-site storage flow control device)

Officer recommendation: That the Committee GRANT planning permission subject to conditions, but defer the issuing of the decision notice until the satisfactory completion of the associated Section 106 legal agreement. and delegate the issuing of the decision notice to the Head of City Development.  

Conditions

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Samples        

4          Boundary details before commencement

5          Landscape plan required    

6          Landscape carry out after completion       

7          No felling lopping cutting     

8          Tree Protection Plan (TPP) 1         

9          Arboricultural Method Statement (AMS) 1            

10        Landscape management plan        

11        Service Plan

12        Site Arrangements   

13        Contaminated land  

14        Drainage works        

15        Construction Travel Plan     

16        Cycle parking details required       

17        Car parking   

18        Vision splays            

19        External lighting        

20        Bin stores      

21        Sustainability design/construction  

22        Public art

23       Details of foul drainage tank

24       Exclusion of site from CPZ

25       Sustainable drainage

Legal Agreements

A total of £395,000 Section 106 contributions over the 3 application sites [Northway Centre/Dora Carr Close, Westlands Drive and Barns Road] (which includes admin fees for city and county) will be secured as follows:

·        £250,000 towards primary and secondary education

·        £100,000 towards highways, £37,500 of which will be safeguarded for a possible CPZ in the Bares Road area, otherwise to be used on other highways infrastructure such as cycle city

·        £45,000 towards a variety of City section106 matters, e.g. indoor and outdoor sport facilities, allotments and play areas.

A number of other matters would need to be secured by Section 106 legal agreement including the following:

·        Arrangement for temporary changes to the Traffic Regulation Order in the Barns Road area (£3,600 to be paid to the County Council to cover the cost of this);

·        £3000 to be paid to the County Council to cover the cost of a number of parking/traffic surveys on roads in the vicinity of the Barns Road site;

·        Developer to make arrangements for and meet the costs of the provision of the replacement bus shelter along Barns Road, which must be to Oxfordshire County Council’s standards and specifications;

·        Provision of a car club at the Barns Road site with all occupiers eligible for free membership of the car club scheme for a minimum of 12 months funded by the developer;

·        Arrangements with the county council for the provision of the landscaping scheme on either side of Barns Road to mitigate the loss of existing on-site trees, the full costs of which to be met by the developer; and if it is not possible to provide  ...  view the full agenda text for item 6.

The Head of City Development submitted a report which detailed a planning application to demolish the existing building.  Erect 21 flats (14 x 1-bed, 7 x 2-bed) on 3 floors, together with 21 car parking spaces, 56 cycle spaces and landscaping. (Removal of stair core to mansion block, revised landscaping and provision of foul water drainage system including on-site storage flow control device).

In accordance with the criteria for public speaking, the Committee noted that Mr Chesman, Betty Fletcher, Jane Cox and Georgina Gibbs spoke against the application and Paul Ruff (AHMM), Jo Curson (GreenSquare Group) spoke in favour of it.

The Committee resolved to GRANT planning permission subject to conditions, but defer the issuing of the decision notice until the satisfactory completion of the associated Section 106 legal agreement and delegate the issuing of the decision notice to the Head of City Development. Also that Officers consult with the Chair, Vice Chair and Ward Councillors on all the drainage related conditions 14, 23, 25 before these details are approved.  

Conditions

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Samples        

4          Boundary details before commencement

5          Landscape plan required    

6          Landscape carry out after completion       

7          No felling lopping cutting     

8          Tree Protection Plan (TPP) 1         

9          Arboricultural Method Statement (AMS) 1            

10        Landscape management plan        

11        Service Plan

12        Site Arrangements   

13        Contaminated land  

14        Drainage works        

15        Construction Travel Plan     

16        Cycle parking details required       

17        Car parking   

18        Vision splays            

19        External lighting        

20        Bin stores      

21        Sustainability design/construction  

22        Public art

23       Details of foul drainage tank

24       Exclusion of site from CPZ

25       Sustainable drainage

Legal Agreements

A total of £395,000 Section 106 contributions over the 3 application sites [Northway Centre/Dora Carr Close, Westlands Drive and Barns Road] (which includes admin fees for city and county) will be secured as follows:

·        £250,000 towards primary and secondary education

·        £100,000 towards highways, £37,500 of which will be safeguarded for a possible CPZ in the Bares Road area, otherwise to be used on other highways infrastructure such as cycle city

·        £45,000 towards a variety of City section106 matters, e.g. indoor and outdoor sport facilities, allotments and play areas.

A number of other matters would need to be secured by Section 106 legal agreement including the following:

·        Arrangement for temporary changes to the Traffic Regulation Order in the Barns Road area (£3,600 to be paid to the County Council to cover the cost of this);

·        £3000 to be paid to the County Council to cover the cost of a number of parking/traffic surveys on roads in the vicinity of the Barns Road site;

·        Developer to make arrangements for and meet the costs of the provision of the replacement bus shelter along Barns Road, which must be to Oxfordshire County Council’s standards and specifications;

·        Provision of a car club at the Barns Road site with all occupiers eligible for  ...  view the full minutes text for item 6.

The Head of City Development has submitted a report which details a planning application to demolish the existing buildings.  Erection of 47 residential units (9 x 1-bed, 14 x 2-bed, 15 x 3-bed, 4 x 4-bed, 5 x live/work units) plus community centre in 5 blocks on 2, 3 and 4 levels.  Provision of 78 car parking spaces, 102 cycle parking spaces and landscaping.  Relocation of hard play court, provision of newt pond, wetland habitat, Aunt Sally court, outdoor seating for the social club and playing field terrace. (Amended plans) (Amended description)

Officer recommendation: That the Committee GRANT planning permission subject to conditions, but defer the issuing of the decision notice until the satisfactory completion of the associated Section 106 legal agreement. and delegate the issuing of the decision notice to the Head of City Development.  

Conditions

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Design - no additions to dwelling            

4          Samples       

5          Boundary details before commencement          

6          Landscape plan required  

7          Landscape carry out by completion         

8          Landscape hard surface design - tree roots      

9          Landscape underground services - tree roots   

10        Tree Protection Plan (TPP) 1        

11        Arboricultural Method Statement (AMS) 1          

12        Drainage works       

13        Contaminated land     

14        Construction Travel Plan  

15        Travel Plan   

16        Car parking  

17        Cycle parking details required      

18        Vision splays           

19        External lighting      

20        Landscape Management Plan     

21        Relocate hard play court   

22        Bin stores     

23        Newt Strategy

24       Sustainable construction/design

25       Public Art

26       Sustainable drainage

27       Obscure glaze side windows [terrace C]

28       Details of bund to wetland habitat

29       Details of foul drainage storage tank

Legal Agreements

A total of £395,000 Section 106 contributions over the 3 application sites [Northway Centre/Dora Carr Close, Westlands Drive and Barns Road] (which includes admin fees for city and county) will be secured as follows:

·        £250,000 towards primary and secondary education

·        £100,000 towards highways, £37,500 of which will be safeguarded for a possible CPZ in the Bares Road area, otherwise to be used on other highways infrastructure such as cycle city

·        £45,000 towards a variety of City section106 matters, e.g. indoor and outdoor sport facilities, allotments and play areas.

A number of other matters would need to be secured by Section 106 legal agreement including the following:

·        Arrangement for temporary changes to the Traffic Regulation Order in the Barns Road area (£3,600 to be paid to the County Council to cover the cost of this);

·        £3000 to be paid to the County Council to cover the cost of a number of parking/traffic surveys on roads in the vicinity of the Barns Road site;

·        Developer to make arrangements for and meet the costs of the provision of the replacement bus shelter along Barns Road, which must be to Oxfordshire County Council’s standards and specifications;

·        Provision of a car club at the Barns Road site with all occupiers eligible for free membership of  ...  view the full agenda text for item 7.

The Head of City Development submitted a report which detailed a planning application to demolish the existing buildings.  Erection of 47 residential units (9 x 1-bed, 14 x 2-bed, 15 x 3-bed, 4 x 4-bed, 5 x live/work units) plus community centre in 5 blocks on 2, 3 and 4 levels.  Provision of 78 car parking spaces, 102 cycle parking spaces and landscaping.  Relocation of hard play court, provision of newt pond, wetland habitat, Aunt Sally court, outdoor seating for the social club and playing field terrace. (Amended plans) (Amended description)

In accordance with the criteria for public speaking, the Committee noted that Betty Fletcher and Jane Cox spoke against the application and Jo Curson (GreenSquare Group), Carl Hibbins of (Northway Community Association)    and Paul Ruff (AHMM), spoke in favour of it.

The Committee resolved to GRANT planning permission subject to conditions, but defer the issuing of the decision notice until the satisfactory completion of the associated Section 106 legal agreement and delegate the issuing of the decision notice to the Head of City Development. Also that Officers consult with the Chair, Vice Chair and Ward Councillors on all the drainage related conditions 12,26 and 29 before these details are approved. 

Conditions

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Design - no additions to dwelling            

4          Samples       

5          Boundary details before commencement          

6          Landscape plan required  

7          Landscape carry out by completion         

8          Landscape hard surface design - tree roots      

9          Landscape underground services - tree roots   

10        Tree Protection Plan (TPP) 1        

11        Arboricultural Method Statement (AMS) 1          

12        Drainage works       

13        Contaminated land     

14        Construction Travel Plan  

15        Travel Plan   

16        Car parking  

17        Cycle parking details required      

18        Vision splays           

19        External lighting      

20        Landscape Management Plan     

21        Relocate hard play court   

22        Bin stores     

23        Newt Strategy

24       Sustainable construction/design

25       Public Art

26       Sustainable drainage

27       Obscure glaze side windows [terrace C]

28       Details of bund to wetland habitat

29       Details of foul drainage storage tank

Legal Agreements

A total of £395,000 Section 106 contributions over the 3 application sites [Northway Centre/Dora Carr Close, Westlands Drive and Barns Road] (which includes admin fees for city and county) will be secured as follows:

·        £250,000 towards primary and secondary education

·        £100,000 towards highways, £37,500 of which will be safeguarded for a possible CPZ in the Bares Road area, otherwise to be used on other highways infrastructure such as cycle city

·        £45,000 towards a variety of City section106 matters, e.g. indoor and outdoor sport facilities, allotments and play areas.

A number of other matters would need to be secured by Section 106 legal agreement including the following:

·        Arrangement for temporary changes to the Traffic Regulation Order in the Barns Road area (£3,600 to be paid to the County Council to cover the cost of this);

·        £3000 to be paid to the County Council to cover the cost  ...  view the full minutes text for item 7.

The Head of City Development has submitted a report which details a planning application to erect a 4 storey building comprising community room, retailing and workshop floor space on ground floor and 40 residential flats (18 x 1 bed, 22 x 2 bed) on upper floors.  Provision of 5 car parking spaces, 100 cycle parking spaces, bin stores and ancillary works MP

Officer recommendation: That the Committee GRANT planning permission subject to conditions, but defer the issuing of the decision notice until the satisfactory completion of the associated Section 106 legal agreement. and delegate the issuing of the decision notice to the Head of City Development.  

Conditions

1          Development begun within time limit         

2          Develop in accordance with approved plans

3          Samples Materials

4          Archaeology – mitigation

5          Suspected contamination – Phased risk assessment

6          Variation of road traffic order - Car Club Spaces

7          Car and cycle parking to be laid out prior to use of building in accordance with details to be agreed in writing by the Council beforehand

8          Bin storage facilities

9          Wheelchair accessible spaces allocated and retained

10        No development to commence until signage erected on Knolles Road and in application site dissuading parking by residents and visitors       

11        Real time pedestrian information points to be installed in all flats

12        Drainage details required

13        Balcony details required

14        Pedestrian link required at all times between Barns Road and Knolles Road

15        Landscape plan required

16        Landscape carry out by completion

17        SuDS Compliant Hard surfacing

18        Details of boundary treatment required

19        Details of layout of community centre required prior to commencement

20        Construction Traffic Management Plan required prior to commencement

21        Travel Plan required

22        Environmental Management Plan required prior to work commencing

23        Public Art - Scheme Details & timetable

24        Details of sound proofing of workshop

25        Vision Splays required

26        Compensatory landscaping along Barns Road to be agreed with Council and Highway Authority prior to commencement of development

27        Wheel Washing Facilities to be agreed to prevent mud on highway

28        To be undertaken in accordance with the Natural Resource Impact Analysis document

29        Furniture construction, repair, treatment, demolition to take place only within sound attenuated building

30        Personal permission for use of retail/workshop restricted to Emmaus only

31        Details of cycle parking required prior to commencement of development

32        No development to take place until a replacement freestanding bus shelter on Barns Road has been erected to the County Council’s standards and specifications

33        Prior to first occupation of the development the existing dropped kerbs allowing vehicular access to the site from Barns Road shall be reinstated to the County Council’s standards and specifications

Legal Agreements

A total of £395,000 Section 106 contributions over the 3 application sites [Northway Centre/Dora Carr Close, Westlands Drive and Barns Road] (which includes admin fees for city and county) will be secured as follows:

·        £250,000 towards primary and secondary education

·        £100,000 towards highways, £37,500 of which will  ...  view the full agenda text for item 8.

The Head of City Development submitted a report which detailed a planning application to erect a 4 storey building comprising community room, retailing and workshop floor space on ground floor and 40 residential flats (18 x 1 bed, 22 x 2 bed) on upper floors.  Provision of 5 car parking spaces, 100 cycle parking spaces, bin stores and ancillary works MP

In accordance with the criteria for public speaking, the Committee noted that Robert Wakefield, Daniel Lordan and Judith Harley spoke against the application and Jo Curson (GreenSquare Group), Carl Hibbing (Emamus) and Paul Ruff (AHMM) spoke in favour of it.

The Committee resolved to REFUSE planning permission on the following grounds:

1.  The proposal fails to provide sufficient social rented affordable housing on this site thereby failing to meet the objective of creating mixed and balanced communities and does not comply with policy HP3 of the Council’s Sites and Housing Plan 2013,

2.  The proposal seeks to provide a car-free development in an area which is not subject to a Controlled Parking Zone (CPZ). Consequently the car-free nature of the scheme cannot be enforced. As a result the proposals are likely to lead to significant on-street parking to the detriment of highway safety and the parking conditions for existing local residents. Consequently the proposal is contrary to policy CP1 of the Oxford Local Plan 2001-2016 and HP16 of the Sites and Housing Plan 2013.

3. The proposal fails to make sufficient and safe provision for access and circulation for delivery and servicing vehicles as well as pedestrian movement in and around the site to the detriment of highway safety, contrary to policy CP1 of the Oxford Local Plan 2001-2016.

4. The excessive height and bulk of the building fails to reflect the smaller suburban scale of properties at the rear to the detriment of the character of the area and the amenity of the neighbouring residents, contrary to policies CP1, CP6, CP8 and CP10 of the Oxford Local Plan 2001-2016 and policy HP14 of the Sites and Housing Plan 2013.

5. The proposed amount and intensity of development and competing uses is inappropriate on this restricted site, amounting to overdevelopment to the detriment of the amenity of existing residents and future occupiers, contrary to policies CP1, CP6 and CP10 of the Oxford Local Plan 2001-2016.

To receive information on planning appeals received and determined during April 2013

The Committee is asked to note this information.

The Committee resolved to NOTE the report on planning appeals received and determined during April 2013

Minutes from 13 May 2013

Recommendation: That the minutes of the meeting held on 13 May 2013 be APPROVED as a true and accurate record.

The Committee resolved to APPROVE the minutes of the meeting held on 13 May 2013 as a true and accurate record.

The following items are listed for information. They are not for discussion at this meeting.

12/01106/FUL – Cotuit Hall, Pullens Lane - Erection of 3 new buildings on 3 floors plus basement to provide teaching, residential and ancillary accommodation, together with underground common room to frontage. Refurbishment of existing Marcus and Brewer buildings, including alteration to existing elevations. Provision of new pedestrian footpath from Pullens Lane.

12/01107/CAC – Cotuit Hall, Pullens Lane - Demolition of existing upper and middle blocks of accommodation.  

12/02848/OUT - Land North Of Littlemore Healthcare Trust, Sandford Road - Outline application (fixing access) for up to 140 residential units together with 258 car parking spaces, 356 cycle parking spaces, landscaping and open space.

13/00302/FUL – Oxford Stadium, Sandy Lane - Demolition of existing structures. Erection of 220 x residential units (37 x 1 bed flats, 43 x 2 bed flats, 24 x 2 bed houses, 90 x 3 bed houses, 26 x 4 bed houses) (use class C3 - single family dwellings), new site accesses, parking, landscaping, public open space and ancillary works.

13/00739/FUL and 13/00740/CAC – Lawn Upton House, Sandford Road, Littlemore - Erection of 24 residential units consisting of 5 x 1-bed, 9 x 2-bed and 10 x 3-bed flats.  Provision of 34 car parking spaces, 58 cycle parking spaces and landscaping and demolition of existing buildings.

13/00631/FUL – Cricket Ground Barton Road, Erection of 30 residential units (8 x 4 bed houses, 17 x 3 bed houses, 2 x 2 bed flats and 3 x1 bed flats) together with access road, 51 car parking spaces, 60 cycle spaces, public open space and landscaping

12/03234/FUL and 12/03223/FUL 6 -7 Collinwood Close – Erection of single storey garages

13/01116/FUL – Building to the rear of 44 Downside Road - Change of use of building from Business (Class B1) to 1 bed dwelling house (Class C3)

The Committee resolved to NOTE the list of forthcoming applications.

The Committee NOTES the following future meeting dates:

Thursday 13 June 2013

Wednesday 3 July 2013 (and Thursday 11 July if necessary)

Wednesday 7 August 2013 (and Thursday 15 August if necessary)

Wednesday 4 September 2013 (and Thursday 12 September if necessary)

Wednesday 2 October 2013 (and Thursday 10 October if necessary)

Wednesday 6 November 2013 (and Thursday 14 November if necessary)

Wednesday 4 December 2013 (and Thursday 12 December if necessary)

The Committee resolved to NOTE that the next meeting would be held on Thursday 13 June 2013.