Apologies received from Councillor Sam Hollick (substitute Councillor David Williams) and Councillor Dee Sinclair.

Members are asked to declare any disclosable pecuniary interests they may have in any of the following agenda items.  Guidance on this is set out at the end of these agenda pages.

Councillor Williams declared that he knows the neighbours of Item 10 (392 London Road 12/02103/FUL) but had made no predetermination. (minute 84 refers). Nevertheless, he declared that he would abstain from the discussion and voting of the item.

Councillor Darke declared that he had given advice to the neighbour of item 11 (188 Headley Way 12/02269/FUL) but had expressed no opinion either for or against the application (minute 85 refers).  He noted that his interest and that of Councillor Williams were not disclosable pecuniary interests.

Councillor Rundle declared that he had being involved in an appeal involving item 11 (188 Headley Way 12/02269/FUL) but had made no predetermination (minute 85 refers).  He also advised that he had prior involvement with the Applicant in connection with item 6 (29 Old High Street 12/01765/FUL & 12/01766/CAC) and was party to the call in (minute 80 refers).

The Head of City Development has submitted a report on the proposed Heritage Assets Register for Oxford.

Officer Recommendations

1. The Committee’s comments on the proposed register, the criteria and process of compiling the list are invited.
2. To recommend any amendments
3. To endorse the proposal for a Heritage Assets Register for Oxford and to recommend that the City Executive Board adopt the proposed criteria and selection process (with or without recommended changes).

The Head of City Development submitted a report (previously circulated, now appended) on the proposed Heritage Assets Register for Oxford.

The Heritage Manager presented the report to the Committee and explained that the heritage register was part of a wider area of work to help determine the value of heritage in Oxford. It will  assist in robust decision making, will raise public awareness of heritage in the city and will encourage public engagement through the process of registering sites.

A process and criteria for reviewing and determining sites had been created based on English Heritage’s criteria and a pilot scheme of four area – West Oxford, Summertown, Iffley Fields and Blackbird Leys has been funded by English Heritage.

The heritage register will only include sites outside conservation areas as sites within conservation areas are already designated heritage assets with a high level of protection.

The public will be asked to only suggest sites outside of conservation areas.

The Committee made the following comments on the proposed register, the criteria and process of compiling the list.

• The Chair asked how the heritage register would work with the new community assets register required by the Localism Act 2011. Both registers will complement each other, the two teams involved in the creation of both the heritage and community assets registers will work closely together to develop the lists.
• Councillor Coulter endorsed the proposed register and the protection and greater cultural understanding the register will provide to the public and city at large.
• Several Councillors offered further suggestions to the proposed list, including the Iffley Priory, Ferry House, Donnington Bridge and Florence Park Skate Park. It was agreed that all Councillors will offer more suggestions once registers are created for their ward.

The Committee resolved (by 6 votes to 0) to ENDORSE the proposal for a Heritage Assets Register for Oxford and recommend that the City Executive Board adopt the proposed criteria and selection process. AND

That Officers involved in the creation of the heritage and community assets registers work together to create complementary registers.

The Head of City Development has submitted a report which details a planning application for a change of use from class B1 (office) to class D1 (radiotherapy centre).  Enclosure of existing external staircase and new reception/lobby area.

Officer Recommendation:  That the Committee APPROVE the application subject to the conditions listed in the report.

The Head of City Development submitted a report (previously circulated, now appended) which detailed an application for a change of use from class B1 (office) to class D1 (radiotherapy centre), enclosure of existing external staircase and new reception/lobby area.

In accordance with the criteria for public speaking, the Committee noted that Clare Blessing spoke against the application and Steve Bird and Professor Karl Sikori spoke in favour of it.

The Committee resolved (by 8 votes to 0) to DEFER the application to seek more information from the County Council as Highways Authority on the impact of the change of use on the road network in the light of an anticipated change in the character and nature of traffic generation.

The Head of City Development has submitted a report which details a planning application to demolish the existing dwelling and erect 3 x detached dwellings (class C3).  Provision of private amenity space and car parking.  Formation of new vehicular access. (Amended plans)

Officer Recommendation That the Committee APPROVE the application subject to the conditions listed in the report.

The Head of City Development submitted a report (previously circulated, now appended) which detailed a planning application to demolish the existing dwelling and erect 3 x detached dwellings (class C3).  Provision of private amenity space and car parking.  Formation of new vehicular access. (Amended plans)

In accordance with the criteria for public speaking, the Committee noted that Jake Collinge spoke in favour of the application and no one spoke against it.

The Committee resolved (by 7 votes to 0) to APPROVE the application subject to the 19 conditions listed in the report and the additional condition -

Condition 20  Construction traffic management plan

The Head of City Development has submitted a report which details a planning application for the:

1.         Partial demolition of existing house and demolition of existing garages and outbuildings. Erection of two storey side and rear extension.  Provision of new access, car parking and turning area.  Rebuilding of stone boundary wall fronting Old High Street. (Amended plans)

2.         Partial demolition of existing house, boundary wall and demolition of existing garages and outbuildings

Officer Recommendation: That the Committee REFUSE the application on the grounds listed in the report.

The Head of City Development submitted a report (previously circulated, now appended) which detailed an application for the:

1.         Partial demolition of existing house and demolition of existing garages and outbuildings. Erection of two storey side and rear extension.  Provision of new access, car parking and turning area.  Rebuilding of stone boundary wall fronting Old High Street. (Amended plans)

2.         Partial demolition of existing house, boundary wall and demolition of existing garages and outbuildings

The Committee was informed that the applicant had verbally WITHDRAWN the application so it was inappropriate to determine it at tonight’s meeting. However if a written statement is not received from the applicant confirming the withdrawal, the Committee will discuss the application at a future meeting. (Following the committee meeting the applicant did confirm in writing the withdrawal of the planning application.)

The Head of City Development has submitted a report which details a planning application for the erection of single storey bungalow with pitched roof.

Officer Recommendation: That the Committee APPROVE the planning application subject to the conditions listed in the report.

The Head of City Development submitted a report (previously circulated, now appended) which detailed an application for the erection of single storey bungalow with pitched roof.

In accordance with the criteria for public speaking, the Committee noted that Stephen Broadley spoke in favour of the application and no one spoke against it.

The Committee resolved (by 8 votes to 0) to APPROVE the application subject to the 15 conditions listed in the report.

The Head of City Development has submitted a report which details a planning application to erect a 2 storey 5 bed dwelling with games room/studio

Officer Recommendation: That the Committee APPROVE the application subject to the conditions listed in the report.

The Head of City Development submitted a report (previously circulated, now appended) which detailed an application to erect a 2 storey 5 bed dwelling with games room/studio.

In accordance with the criteria for public speaking, the Committee noted that Stephen Broadley spoke in favour of the application and no one spoke against it.

The Committee resolved (by 7 votes to 1) to APPROVE the application subject to the 19 conditions listed in the report, with additional information on condition 4:  Further details of Windows/rooflights - Applicant to work with Officers to substantially reduce the window glazing in roof.

The Head of City Development has submitted a report which details a planning application to remove condition 16 so that the existing Highfield Unit can be retained and used as decant ward whilst existing hospital wards are refurbished, and its associated car park retained for use by Trust staff and ambulances and vary condition 7 to allow Trust staff and ambulances to use entrance from Warneford Lane of planning permission 09/02309/FUL. (Amended plans)

Officer Recommendation: That the Committee APPROVE the application subject to the conditions listed in the report.

The Head of City Development submitted a report (previously circulated, now appended) which detailed an application to remove condition 16 so that the existing Highfield Unit can be retained and used as decant ward whilst existing hospital wards are refurbished, and its associated car park retained for use by Trust staff and ambulances and vary condition 7 to allow Trust staff and ambulances to use entrance from Warneford Lane of planning permission 09/02309/FUL. (Amended plans)

In accordance with the criteria for public speaking, the Committee noted that Marilyn Cox spoke against the application and Paul Semple spoke in favour of it.

The Committee resolved (by 7 votes to 0) to APPROVE the application subject to the 11 conditions listed in the report, with additional information on condition 11 Retention of old Highfield unit for 10 years only – Highfield unit to be removed after ten years in the interest of visual amenity and to ensure the provision of an open, landscaped space to replace that lost by the erection of the new Highfield Adolescent Unit. (The 10 year period is reasonable as the application suggests that the rolling programme of work to renovate the other wards is planned to take approximately 10 years.)

The Head of City Development has submitted a report which details a planning application for an extension for a part single storey, part two storey, side and rear extensions, including side roof extension. Erection of detached garage.

Officer recommendation That the Committee APPROVE the application subject to the conditions listed in the report.

The Head of City Development submitted a report (previously circulated, now appended) which detailed an application for an extension for a part single storey, part two storey, side and rear extensions, including side roof extension. Erection of detached garage.

In accordance with the criteria for public speaking, the Committee noted that no one spoke in favour or against the application.

Extra information was provided for condition 10: Use of garage for incidental purposes only means the garage cannot be used as living accommodation unless a planning application is made.

Councillor Williams voluntary abstained from deliberating on this item because of his declaration of interest (refer minute 76)

The Committee resolved (by 7 votes to 0) to APPROVE the application subject to the 11 conditions listed in the report and the following informative:

The Committee does not wish for the property to become an HMO.

The Head of City Development has submitted a report which details a planning application for the demolition of a conservatory, and erection of a single storey rear extension.

Officer Recommendation That the Committee APPROVE the application subject to the conditions listed in the report.

The Head of City Development has submitted a report which details a planning application for the demolition of a conservatory and erection of a single storey rear extension.

In accordance with the criteria for public speaking, the Committee noted that Farida Anwar spoke against the application and Bismeen Jadoon spoke in favour of it.

The Committee resolved (by 6 votes to 0) to APPROVE the application subject to the 3 conditions listed in the report and the additional condition.

Condition 4: Removal of all householder permitted development rights concerning extensions to the house and free standing structures in the garden.

To receive information on planning appeals received and determined during September 2012

The Committee is asked to note this information.

The Committee resolved (by 8 votes to 0) to NOTE the report for planning appeals received and determined during September 2012.

Minutes of 9 October 2012

Recommendation: The Committee notes the minutes of 9 October 2012 as a true and accurate record.

The Committee resolved (by 8 votes to 0) to NOTE the minutes of 9 October 2012 as a true and accurate record.

The Committee is to note the following forthcoming planning applications:

12/01106/FUL – Cotuit Hall, Pullens Lane - Erection of 3 new buildings on 3 floors plus basement to provide teaching, residential and ancillary accommodation, together with underground common room to frontage. Refurbishment of existing Marcus and Brewer buildings, including alteration to existing elevations. Provision of new pedestrian footpath from Pullens Lane. MP

12/01107/CAC – Cotuit Hall, Pullens Lane - Demolition of existing upper and middle blocks of accommodation.  MP

12/02072/OUT - University of Oxford Old Road Campus, Roosevelt Drive - Demolition of existing buildings on application site.  Outline planning application (fixing details of access) for the erection of 48,000sqm of class D1 research floorspace and ancillary facilities on 2 to 5 storeys over 5 building plots as an extension to University of Oxford Old Road Campus.  Provision of 459 car parking spaces, cycle parking, hard and soft landscaping and boundary treatment MH

11/03107/FUL – Hawkwell House Hotel, Church Way - Refurbishment of hotel by: (i) conversion of conference room to additional 11 bedrooms; (ii) extension to dining room by infilling courtyard and fitting new glazed roof; (iii) re-laying and extending service road and parking area; (iv) excavation and construction of gabion cage, retaining structure and walkways; and (v) fitting of patio doors and external screens. AMD (currently invalid)

12/02285/FUL  18 Cowley Road, Littlemore - Conversion of existing restaurant to provide an additional 1x2 bed flat, erection of a 1x2 bed dwelling and 1x3 bed dwelling with associated parking (amended plans) AFP

12/02488/FUL – 9 Rupert Road- Erection of part single storey and part two storey rear extension and single storey side extension.

The Committee resolved (by 8 votes to 0) to NOTE the list of forthcoming planning applications.

The Committee is to note the following future meeting dates:

Tuesday 4 December 2012 (and Thursday, 6 December 2012 if necessary)

Tuesday 8^th January 2013 (and Thursday 10^th January if necessary)

Tuesday 5^th February 2013 (and Tuesday 12^th February if necessary)

Tuesday 5^th March 2013 (and Thursday 7^th March if necessary)

Tuesday 16^th April 2013 (and Tuesday 23^rd April if necessary)

The Committee NOTED that the next meeting is on Tuesday 4 December 2012.