There were no declarations of interest.

On Minute 85, Councillors Lygo and Lloyd-Shogbesan reminded the committee that Bullindgon Community Centre was used by residents of their wards.

Site Address: The Magdalen Centre, 1 Robert Robinson Avenue

Proposal: Erection of a 3-storey office building (Use Class B1) and laboratory space above an undercroft parking and arrival space. Formation of car parking spaces and cycle storage. The building will have a ground floor entry pavilion including entrance lobby, changing facilities at back of house. External car parking will be provided at grade and in the undercroft, including 9 accessible spaces and bicycle parking. Additional parking to be provided at Plot B.

Recommendation

The Committee is recommended to:

(a) approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission subject to:

(b) delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

The Committee considered an application for  the erection of a 3-storey office building (Use Class B1) and laboratory space above an undercroft parking and arrival space; formation of car parking spaces and cycle storage at The Magdalen Centre, 1 Robert Robinson Avenue.

They noted the building will have a ground floor entry pavilion including entrance lobby, changing facilities at back of house; external car parking will be provided at grade and in the undercroft, including 9 accessible spaces and bicycle parking; and additional parking to be provided at Plot B.

The Planning Officer reported a correction to the officer report as the recommendation should refer to section 11 not 12, and clarified that 44 cycle parking spaces would be provided within the undercroft.

The Committee requested that replacement trees be sought for those lost along the northern edge as part of the discharge of landscaping condition. They noted that a comprehensive transport strategy for the science park would be advantageous.

They agreed an additional condition specifically to ensure that energy generation measures (such as but not restricted to solar panels) were included in the building, as given the energy statement submitted and the design of the building this was considered reasonable.

The Committee resolved to:

1.    approve application 17/03419/FUL for the reasons given in the report and subject to the required 19 planning conditions set out in section 11 of the report plus an additional condition to secure energy generation measures, and grant planning permission; and 

2.    delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

finalise the recommended conditions as set out in this report and the additional condition including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

Site Address: 2A Ramsay Road,  Oxford,  OX3 8AX,

Proposal: Erection of front porch.  Demolition of single storey side extension and erection of a two storey building to create 2 x 1-bed flats (Use Class C3). Provision of private amenity space, car parking and bin and cycle storage.

Recommendation

The Committee is recommended to:

(a) approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report.

(b) delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

The Committee considered an application for the erection of a front porch; demolition of single storey side extension and erection of a two storey building to create 2 x 1-bed flats (Use Class C3); provision of private amenity space, car parking and bin and cycle storage at 2A Ramsay Road,  Oxford,  OX3 8AX.

The Planning Officer reported that:

·         Policy HP14, relating to privacy and daylight, had been taken into account although it was not referenced in the report.

·         Sections 14 and 15 (human rights and crime and disorder) should make reference to a recommendation to approve.

·         No legal agreement was required although it was referenced in section 11.2 of the report.

John Norridge and Martin Louden, local residents, spoke objecting to the application and set out their concerns, and accompanied by Joanna Norridge answered questions from the Committee. 

The Committee asked questions of the officers and speakers. In discussion they noted concerns over the specific relationship of the proposed development to the boundaries and rear elevations of 218 and 220 London Road, including the boundary at no218 and the potential overlooking into windows to and from the new development. The legal adviser suggested that a site visit may be helpful. This was formally proposed, seconded and agreed on being put to the vote as members considered that this would help them visualise the relationship between the properties and determine the application.

The Committee resolved to:

defer consideration of application 17/02717/FUL to a future meeting to allow members of the committee, accompanied by planning officers, to formally visit the site to see the relationship between the existing houses and the proposed development and the likely impact of these on each other.

Site Address: Ashlar House, Adjacent 2 Glanville Road,  Oxford,  OX4 2DD

Proposal: Erection of 4 x 2 bed flats, 2 x 1 bed flats, 2 x 4 bed dwellinghouse, 1 x 3 bed dwellinghouse (Use Class C3) and associated external works. Provision of amenity space, car parking and bin/cycle stores.

Recommendation

The Committee is recommended to:

(a) approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission subject to:

The satisfactory completion of a legal agreement under s.106 of the Town and Country Planning Act 1990.

(b) delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

1. Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

2. Finalise the recommended legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in this report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in this report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary; and

3. Complete the section 106 legal agreement referred to above and issue the planning permission.

The Committee considered an application for permission for the erection of 4 x 2 bed flats, 2 x 1 bed flats, 2 x 4 bed dwellinghouse, 1 x 3 bed dwellinghouse (Use Class C3) and associated external works. Provision of amenity space, car parking and bin/cycle stores at Ashlar House, Adjacent 2 Glanville Road, Oxford, OX4 2DD.

The Planning Officer reported that:

·         Sections 14 and 15 of the report (human rights and crime and disorder) should make reference to a recommendation to approve.

The Committee asked questions of the officers. The Committee agreed to add a further condition to ensure a suitable disabled parking space was provided.

The Committee resolved to:

1.    approve application 17/03101/FUL for the reasons given in the report and subject to the required 11 relevant planning conditions set out in section 12 of the report and an additional condition to secure a disabled parking space and grant planning permission subject to:

The satisfactory completion of a legal agreement under s.106 of the Town and Country Planning Act 1990.

2.    delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

2.1. Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

2.2. Finalise the recommended legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in this report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in this report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary; and

2.3. Complete the section 106 legal agreement referred to above and issue the planning permission.

Site Address: Bullingdon Community Centre,  Peat Moors,  Oxford

Proposal: Part demolition of existing community centre.  Erection of part single part double height front and side extension.

Recommendation

The Committee is recommended to:

(a) approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission.

(b) delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

The Committee considered an application for the part demolition of the existing community centre and erection of part single part double height front and side extension at Bullingdon Community Centre, Peat Moors, Oxford.

The Planning Officer reported that:

·         Sections 14 and 15 of the report (human rights and crime and disorder) should make reference to a recommendation to approve.

Steve Dawe and Richard Bryant, Chair and Secretary of the Bullingdon Community Association, spoke in support of the application, and accompanied by Juliet Burch, the architect answered questions from the Committee.

The Committee asked questions of the officers and speakers. They encouraged the provision of solar panels and noted these could be provided under permitted development rights. They noted that existing cycle racks would be relocated to maintain the existing 4 spaces in addition to provision of 10 new spaces and agreed to require the minimum of 16 spaces in compliance with the standards for the floorspace of the whole building.

The Committee resolved to:

1.    approve application 17/03426/CT3 for the reasons given in the report and subject to the required 7 planning conditions set out in section 12 of the report and an additional condition to secure a minimum of 16 cycle parking spaces (new and reprovision of existing) and grant planning permission; and

2.    delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

Recommendation: That the minutes of the meeting held on 7 February 2018 are approved as a true and accurate record.

The Committee resolved to approve the minutes of the meeting held on 7 February 2018 as a true and accurate record.

Items currently expected to be for consideration by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

The Committee noted the list of applications to come to future meetings.

The dates of future meetings are:

4 April 2018

23 May 2018

6 Jun 2018 6.00 pm

4 Jul 2018 6.00 pm

1 Aug 2018 6.00 pm

5 Sep 2018 6.00 pm

3 Oct 2018 6.00 pm

7 Nov 2018 6.00 pm

5 Dec 2018 6.00 pm

16 Jan 2019 6.00 pm

6 Feb 2019 6.00 pm

6 Mar 2019 6.00 pm

3 Apr 2019 6.00 pm

22 May 2019 6.00 pm

The Committee noted the dates.