Apologies were received from Councillor David Rundle (substitute Councillor Ruth Wilkinson).

Members are asked to declare any disclosable pecuniary interests they may have in any of the following agenda items.  Guidance on this is set out at the end of these agenda pages.

There were no declarations of interest.

The Head of City Development has submitted a report which details a planning application to erect a two storey side extension and alterations to existing 4 bedroom dwelling to create 1x1 bedroom dwelling and 1x2 bedroom dwelling

Officer recommendation: That the Committee REFUSE the planning application for the following reasons:

1          The proposed 2-bed dwellings are unacceptable as they would fail to provide a reasonable quality of accommodation for future occupiers due to their inadequate size therefore failing to provide a decent standard of living accommodation for future residents.  The proposals therefore fail to accord with the requirements of policy HP12 of the Sites and Housing Plan 2011-2026

2          The proposal fails to demonstrate the new dwellings can readily meet the needs of most people, including those with reduced mobility in that is has failed to establish they meet Lifetime Homes standards.  The proposal therefore does not comply with policy HP2 of the Sites and Housing Plan 2011-2026.

3          The combination and arrangement of the car parking spaces, the cycle stores and the bin stores creates a cramped and cluttered frontage resulting in restricted access to the front doors and use of the cycle and bin stores to the detriment of the future occupiers.  The proposals therefore fail to accord with the requirements of policy HP9, HP13 and HP15 of the Sites and Housing Plan 2011-2026

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application to erect a two storey side extension and alterations to existing 4 bedroom dwelling to create 1x1 bedroom dwelling and 1x2 bedroom dwelling

In accordance with the criteria for public speaking, the Committee noted that no one spoke for or against the application.

After taking all written submissions into account, the Committee resolved (by 8 votes to 0) to REFUSE the planning application for the following reasons:

1          The proposed 2-bed dwellings are unacceptable as they would fail to provide a reasonable quality of accommodation for future occupiers due to their inadequate size therefore failing to provide a decent standard of living accommodation for future residents.  The proposals therefore fail to accord with the requirements of policy HP12 of the Sites and Housing Plan 2011-2026

2          The proposal fails to demonstrate the new dwellings can readily meet the needs of most people, including those with reduced mobility in that is has failed to establish they meet Lifetime Homes standards.  The proposal therefore does not comply with policy HP2 of the Sites and Housing Plan 2011-2026.

3          The combination and arrangement of the car parking spaces, the cycle stores and the bin stores creates a cramped and cluttered frontage resulting in restricted access to the front doors and use of the cycle and bin stores to the detriment of the future occupiers.  The proposals therefore fail to accord with the requirements of policy HP9, HP13 and HP15 of the Sites and Housing Plan 2011-2026.

The Head of City Development has submitted a report which details a planning application for 2 non-illuminated adverts at entrance to football ground.

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

1          Five year time limit   

2          Develop in accordance with approved plans        

3          Advert - Statutory conditions

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for 2 non-illuminated adverts at entrance to football ground.

In accordance with the criteria for public speaking, the Committee noted that no one spoke for or against the application.

After taking all written submissions into account, the Committee resolved (by 8 votes to 0) to APPROVE the planning application subject to the following conditions:

1          Five year time limit   

2          Develop in accordance with approved plans        

3          Advert - Statutory conditions

The Head of City Development has submitted a report which details a planning application to erect a fence around the cricket net facility.

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

1          Development begun within time limit         

2          Develop in accordance with approved plans

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application to erect a fence around the cricket net facility.

In accordance with the criteria for public speaking, the Committee noted that no one spoke for or against the application.

After taking all written submissions into account, the Committee resolved (by 8 votes to 0) to APPROVE the planning application subject to the following conditions:

1          Development begun within time limit         

2          Develop in accordance with approved plans

The Head of City Development has submitted a report which details two planning applications for:

(1)   Conservation Area Consent for demolition of brick shed and former mess building.

(2) Erection of 5 x 3-bed, 3 x 2-bed and 2 x 1-bed flats (use class C3) arranged around central courtyard together with cycle and bin store.

Officer recommendation: That the Committee SUPPORT the development in principle but defers the applications in order to draw up a legal agreement in the terms outlined below, and delegate to officers the issuing of the notice of permission, subject to the following conditions on its completion:

Conditions (12/02623/CT3):

1          Commencement of works LB/CAC consent         

2          Architectural Recording       

3          No demolition before rebuilding contract

Conditions (12/02622/CT3):

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Samples in Conservation Area      

4          Details of Means of Enclosure       

5          Details of Refuse and Cycle Storage        

6          Landscape plan required    

7          Landscape carry out by completion           

8          Landscape hard surface design - tree roots         

9          Landscape underground services - tree roots      

10        Tree Protection Plan            

11        Arboricultural Method Statement    

12        Details of access road and turning area   

13        Lighting plan for access road         

14        A Site Management Plan for traffic /access arrangements        

15        Exclusion from residents parking zone      

16        Construction Traffic Management Plan     

17        Sustainable Urban Drainage Scheme      

18        Details of Biodiversity Enhancements       

19        Details of Sustainability Measures            

20        Contaminated Land Risk Assessment

The Head of City Development submitted a report (previously circulated now appended) which detailed planning applications for:

(1)   Conservation Area Consent for demolition of brick shed and former mess building.

(2) Erection of 5 x 3-bed, 3 x 2-bed and 2 x 1-bed flats (use class C3) arranged around central courtyard together with cycle and bin store.

In accordance with the criteria for public speaking, the Committee noted that Jill Cummings, John Jeffs and Tony Joyce spoke against the application and no one spoke in favour of it.

After taking all written and oral submissions into account, the Committee resolved (by 5 votes to 4) to SUPPORT the development in principle but defers the applications in order to draw up a legal agreement in the terms outlined below, and delegate to officers the issuing of the notice of permission, subject to the following conditions and informative on its completion:

Conditions (12/02623/CT3):

1          Commencement of works LB/CAC consent         

2          Architectural Recording       

3          No demolition before rebuilding contract

Conditions (12/02622/CT3):

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Samples in Conservation Area      

4          Details of Means of Enclosure       

5          Details of Refuse and Cycle Storage        

6          Landscape plan required    

7          Landscape carry out by completion           

8          Landscape hard surface design - tree roots         

9          Landscape underground services - tree roots      

10        Tree Protection Plan            

11        Arboricultural Method Statement    

12        Details of access road and turning area   

13        Lighting plan for access road         

14        A Site Management Plan for traffic /access arrangements        

15        Exclusion from residents parking zone      

16        Construction Traffic Management Plan     

17        Sustainable Urban Drainage Scheme      

18        Details of Biodiversity Enhancements       

19        Details of Sustainability Measures            

20        Contaminated Land Risk Assessment

Legal Agreement:

·        Secure the affordable housing provision

·        Financial Contributions of £89,655 (plus admin fees)

Informative

1.         Officers to investigate having the access way through the Priory, Old High St

2.         Management of Bury Knowle carpark

The Committee agreed that officers should consult with the Chair and Vice Chair the details of conditions 6, 13, 14 and 16 of planning application 12/02622/CT3 prior to the issuing of planning permission.

The Head of City Development has submitted a report which details a planning application for construction of motor vehicle dealership comprising two storey building housing workshops, MOT bays, storage plus single storey Valet building.  Formation of new access plus 177 car parking spaces for customers, staff, workshops and car sales.

Officer recommendation: That the Committee SUPPORT the development in principle but defers the application in order to draw up a legal agreement in the terms outlined below, and delegate to officers the issuing of the notice of permission, subject to the following conditions:

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Samples of materials          

4          Landscape plan required    

5          Landscape plan carried out by completion           

6          Landscape Management Plan       

7          Details of mapping and relocation of Bee Orchids          

8          Details of external lighting   

9          Details of Secure by Design Measures    

10        Noise Restrictions   

11        NRIA measures implemented        

12        Sustainable Urban Drainage Strategy      

13        Parking areas laid out as approved          

14        Cycle parking provision       

15        Travel Plan    

16        Signage Strategy     

17        Construction Traffic Management Plan     

18        Contaminated Land Watching Brief

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for construction of motor vehicle dealership comprising two storey building housing workshops, MOT bays, storage plus single storey Valet building.  Formation of new access plus 177 car parking spaces for customers, staff, workshops and car sales.

In accordance with the criteria for public speaking, the Committee noted that George Vasdekys spoke for the application.

After taking all written and oral submissions into account, the Committee resolved (by 9 votes to 0) to SUPPORT the development in principle but defers the application in order to draw up a legal agreement in the terms outlined below, and delegate to officers the issuing of the notice of permission, subject to the following conditions and informative:

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Samples of materials          

4          Landscape plan required    

5          Landscape plan carried out by completion           

6          Landscape Management Plan       

7          Details of mapping and relocation of Bee Orchids          

8          Details of external lighting   

9          Details of Secure by Design Measures    

10        Noise Restrictions   

11        NRIA measures implemented        

12        Sustainable Urban Drainage Strategy      

13        Parking areas laid out as approved          

14        Cycle parking provision       

15        Travel Plan    

16        Signage Strategy     

17        Construction Traffic Management Plan     

18        Contaminated Land Watching Brief

Legal Agreement

·        £22,500 towards transport infrastructure improvements

·        £60,034 towards Affordable Housing Provision

·        £18,876.00 towards public art

·        £2,000 towards biodiversity compensation

Informative

1          Officers to check whether a Trade effluent consent has been granted and request one if not.

The Head of City Development has submitted a report which details a planning application to demolish the existing buildings.  Erection of 2 x 3/4 bedroom houses fronting Lime Walk and two storey office building fronting All Saints Road.  Provision of cycle and bin stores (amendment to planning permission 11/00648/FUL)

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Design - no additions to dwelling   

4          Samples        

5          Landscape plan required    

6          Landscape carry out by completion           

7          Retain rear boundary wall   

8          Bin and cycle stores            

9          Variation of Road Traffic Order - Lime Walk and All Saints Road,

10        Sustainable drainage          

11        No external staircase to offices      

12        Sustainability design/construction  

13        Use Class C3 only   

14        Construction Travel Plan

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application to demolish the existing buildings.  Erection of 2 x 3/4 bedroom houses fronting Lime Walk and two storey office building fronting All Saints Road.  Provision of cycle and bin stores (amendment to planning permission 11/00648/FUL)

In accordance with the criteria for public speaking, the Committee noted that Darrell Godliman spoke in favour of the application.

After taking all written submissions into account, the Committee resolved (by 9 votes to 0) to APPROVE the planning application subject to the following conditions:

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Design - no additions to dwelling   

4          Samples        

5          Landscape plan required    

6          Landscape carry out by completion           

7          Retain rear boundary wall   

8          Bin and cycle stores            

9          Variation of Road Traffic Order - Lime Walk, New High Street and All Saints Road,

10        Sustainable drainage          

11        No external staircase to offices      

12        Sustainability design/construction  

13        Use Class C3 only   

14        Construction Travel Plan

15        Contaminated Land - Desktop study etc. (unless already dealt with)

16        High level windows to offices

17        Obscure glazing for first floor bathroom windows of offices

The Head of City Development has submitted a report which details a planning application (13/00311/FUL) for the partial demolition of existing house and demolition of existing garages and outbuildings. Erection of two storey side and rear extension.  Provision of new access, car parking and turning area.  Rebuilding of stone boundary wall fronting Old High Street. (Amended plans).

Conservation area consent (13/00312/CAC) for partial demolition of existing house, boundary wall and complete demolition of existing garages and outbuildings. (Amended plans)

Officer recommendations:

1.         That the Committee APROVE the planning application (13/00311/FUL) subject to the following conditions.

1.                  Development must be begun within three years.

2.                  Development must be built in accordance with approved plans.

3.                  Existing outbuildings and extension shown to be demolished must be demolished prior to the erection of the approved extension.

4.                  Materials – samples must be provided of the manufactured stone blocks, mortar and slates.

5.                  Material specifications and details of Eastern Boundary Wall

6.                  Material specifications and details of Western Boundary Wall

7.                  Material  specifications and details of vehicular and pedestrian gates

8.                  Visibility splays – details to be provided

9.                  Block up existing access

10.             Details of parking area to be provided and retained

11.             Contractor parking, deliveries and servicing to be provided on site – details to be approved.

12.             Tree protection -  Root Protection Area (RPA)

13.             Tree protection – Arboricultural Method Statement (AMS)

14.             Archaeology – programme of work

15.             Bats – supervision by bat ecologist

2. That the Committee APPROVE Conservation area consent (13/00312/CAC)  subject to the following conditions:

1.                  Development must be begun within three years.

2.                  Development must be built in accordance with approved plans.

3.                  Tree protection -  Root Protection Area (RPA)

4.                  Tree protection – Arboricultural Method Statement (AMS)

5.                  Archaeology – programme of work

6.                  Bats – supervision by bat ecologist

7.         No demolition prior to confirmation of contract for construction

The Head of City Development submitted a report (previously circulated now appended) which detailed a report for the following:

1.         Planning application (13/00311/FUL) for the partial demolition of existing house and demolition of existing garages and outbuildings. Erection of two storey side and rear extension.  Provision of new access, car parking and turning area.  Rebuilding of stone boundary wall fronting Old High Street. (Amended plans).

2.         Conservation area consent (13/00312/CAC) for partial demolition of existing house, boundary wall and complete demolition of existing garages and outbuildings. (Amended plans)

In accordance with the criteria for public speaking, the Committee noted that no one spoke for or against the application.

After taking all written submissions into account, the Committee resolved (by 9 votes to 0) to APPROVE the planning application (13/00311/FUL) and conservation area consent (13/00312/CAC) subject to the following conditions and informative:

Conditions (13/00311/FUL)

1.                  Development must be begun within three years.

2.                  Development must be built in accordance with approved plans.

3.                  Existing outbuildings and extension shown to be demolished must be demolished prior to the erection of the approved extension.

4.                  Materials – samples must be provided of the manufactured stone blocks, mortar and slates.

5.                  Material specifications and details of Eastern Boundary Wall

6.                  Material specifications and details of Western Boundary Wall

7.                  Material  specifications and details of vehicular and pedestrian gates

8.                  Visibility splays – details to be provided

9.                  Block up existing access

10.             Details of parking area to be provided and retained

11.             Contractor parking, deliveries and servicing to be provided on site – details to be approved.

12.             Tree protection -  Root Protection Area (RPA)

13.             Tree protection – Arboricultural Method Statement (AMS)

14.             Archaeology – programme of work

15.             Bats – supervision by bat ecologist

Conditions (13/00312/CAC)

1.                  Development must be begun within three years.

2.                  Development must be built in accordance with approved plans.

3.                  Tree protection -  Root Protection Area (RPA)

4.                  Tree protection – Arboricultural Method Statement (AMS)

5.                  Archaeology – programme of work

6.                  Bats – supervision by bat ecologist

7.         No demolition prior to confirmation of contract for construction

Informative

1.         That the applicant be informed that the Friends of Headington give an annual award to enhanced buildings in the Headington conservation area.

The Head of City Development has submitted a report which details a planning application for the variation of conditions 3 (landscaping) and 4 (planting) of planning permission 00/01621/NF in order to allow the discharge of landscaping details post occupation of the property and discharge of planting after first season.

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

1.      Landscaping to be implemented and retained as shown on submitted plan

2.      Planting to be implemented and retained as shown (and replanted in five years if lost)

3.      Boundary treatments to be installed and retained as shown.

4.      Permitted Development Rights removed

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the variation of conditions 3 (landscaping) and 4 (planting) of planning permission 00/01621/NF in order to allow the discharge of landscaping details post occupation of the property and discharge of planting after first season.

In accordance with the criteria for public speaking, the Committee noted that Mr J Rodrigo spoke against the application and Robert Pope spoke in favour of it.

After taking all written and oral submissions into account, the Committee resolved (by 6 votes to 0) to APPROVE the planning application subject to the following conditions:

1.      Landscaping to be implemented and retained as shown on submitted plan

2.      Planting to be implemented and retained as shown (and replanted in five years if lost)

3.      Boundary treatments to be installed and retained as shown.

4.      Permitted Development Rights removed

The Head of City Development has submitted a report which details a planning application for the sub division of existing plot and erection of 1x2 bed self-contained dwelling house (Class C3). Provision of vehicle parking and amenity space.

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Materials - matching            

4          Details of means of enclosure        

5          Details of refuse and cycle storage           

6          Details of parking areas and visibillty        

7          Sustainable Urban Drainage system

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the sub division of existing plot and erection of 1x2 bed self-contained dwelling house (Class C3). Provision of vehicle parking and amenity space.

In accordance with the criteria for public speaking, the Committee noted that no one spoke for or against the application.

After taking all written submissions into account, the Committee resolved (by 8 votes to 1) to APPROVE the planning application subject to the following conditions:

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Materials - matching            

4          Details of means of enclosure        

5          Details of refuse and cycle storage           

6          Details of parking areas and visibility        

7          Sustainable Urban Drainage system

The Head of City Development has submitted a report which details a planning application for a concrete patio to rear (retrospective)

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

1          Finish and materials            

2          Access and usage   

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for a concrete patio to rear (retrospective).

In accordance with the criteria for public speaking, the Committee noted that Jacques Lauruol spoke against the application and Robert Pope spoke in favour of it.

After taking all written and oral submissions into account, the Committee resolved (by 6 votes to 2) to APPROVE the planning application subject to the following conditions:

1          Finish and materials            

2          Access and usage

3          Detail of lawn area submitted and implemented

4.         Landscaping management scheme

The time limit for the completion of the remedial works to the concrete slab to form a patio and the treatment of the rest of the garden was limited to 3 months.

To receive information on planning appeals received and determined during February 2013

The Committee is asked to NOTE this information.

The Committee resolved (by 9 votes to 0) to NOTE the report on planning appeals received and determined during February 2013

Minutes from the meetings held on 5 and 7 March 2013

Recommendation: That the minutes of the meetings held on 5 and 7 March be APPROVED as a true and accurate records.

The Committee resolved (by 9 votes to 0) to APPROVE the minutes of the meetings held on 5 and 7 March 2013 as true and accurate records.

The following items are listed for information. They are not for discussion at this meeting.

12/03278/FUL - Former Cowley Community Centre, Barns Road - Erection of 4 storey building comprising community room, retailing and workshop floorspace on ground floor and 40 residential flats (18 x 1 bed, 22 x 2 bed) on upper floors.  Provision of 5 car parking spaces, 100 cycle parking spaces, bin stores and ancillary works

12/03280/FUL - Northway Centre, Maltfield Road - Demolition of existing buildings.  Erection of 47 residential units (9 x 1-bed, 14 x 2-bed, 15 x 3-bed, 4 x 4-bed, 5 x live/work units) plus community centre in 5 blocks on 2, 3 and 4 levels.  Provision of 78 car parking spaces, 102 cycle parking spaces and landscaping.

12/03281/FUL - Former Community Centre, Westlands Drive - Demolition of existing building.  Erection of 21 flats (14 x 1-bed, 7 x 2-bed) on 3 floors, together with 21 car parking spaces, 56 cycle spaces and landscaping.

12/01106/FUL – Cotuit Hall, Pullens Lane - Erection of 3 new buildings on 3 floors plus basement to provide teaching, residential and ancillary accommodation, together with underground common room to frontage. Refurbishment of existing Marcus and Brewer buildings, including alteration to existing elevations. Provision of new pedestrian footpath from Pullens Lane.

12/01107/CAC – Cotuit Hall, Pullens Lane - Demolition of existing upper and middle blocks of accommodation.

12/02848/OUT - Land North Of Littlemore Healthcare Trust, Sandford Road - Outline application (fixing access) for up to 140 residential units together with 258 car parking spaces, 356 cycle parking spaces, landscaping and open space.

13/00361/FUL – Cricket Ground Barton Road, Erection of 30 residential units (8 x 4 bed houses, 17 x 3 bed houses, 2 x 2 bed flats and 3 x1 bed flats) together with access road, 51 car parking spaces, 60 cycle parking spaces, public open space and landscaping.

12/03234/FUL and 12/03223/FUL 6 -7 Collinwood Close – Erection of single storey garages.

12/03245/FUL – 1-2 Collinwood Close - Demolition of existing single storey outbuildings. Erection of 1 x single storey, 1 bedroom detached dwelling with provision for parking, cycle and bin storage to the rear of 1 and 2 Collinwood Close.

13/00378/FUL – 2 Mandelbrote Drive - Conversion of existing integral garage into habitable accommodation including replacement of existing garage door with facing brickwork.

13/00570/FUL – 255 Marston Road - Change of use from a heating plumbing distributors (A3) to a private hire/taxi office to include a waiting area (Sui Generis)

The Committee resolved (by 9 votes to 0) to NOTE the list of forthcoming applications.

The Committee NOTES the following future meeting dates:

Tuesday 7th May 2013 (and Thursday 9th May if necessary)

Wednesday 5 June 2013 (tentative on Council approval)

Wednesday 3 July 2013 (tentative on Council approval)

The Chair informed the Committee that due to the large number of forthcoming applications their might be a need for two meetings in May. However due to the Labour Group’s AGM on the 9^th May, the scheduled second meeting date was not suitable. A second meeting date would be arranged and communicated to members in due course.

The Committee resolved (by 9 votes to 0) to NOTE that the next meeting would be held on Tuesday 7May 2013.