Agenda and draft minutes

Agenda and draft minutes

To improve accessibility individual documents published after 1 May 2020 are available as HTML pages where their original format supports this

Speaking at a Council or Committee meeting

Venue: St Aldate's Room, Oxford Town Hall

Contact: John Mitchell, Committee Services Officer 

Link: this meeting will be held by Zoom and streamed to the Council's YouTube channel when the meeting starts

Media

Items
No. Item

19.

Declarations of interest

Minutes:

None.

20.

Chair's Announcements

Minutes:

None.

21.

Minutes pdf icon PDF 394 KB

 

Recommendation: That the minutes of the meeting held on 17 June 2020 be APPROVED as a true and accurate record.

 

Additional documents:

Minutes:

The Committee resolved to APPROVE the minutes of the meeting held on 17 June 2020 as a true and accurate record.

 

The minutes of the meeting held on 02 June had been revised in accordance with the wishes of the meeting on 17 June and were also before the Committee for approval.  The Committee approved the revised minutes as a correct record.

 

22.

Report back on recommendations pdf icon PDF 196 KB

At its meeting on 24 June Cabinet considered the recommendations made to it by the Committee and the Finance and Performance Panel on the reports on “Covid-19 update and work areas moving forward” and the “April Budget Monitoring Report”. Cabinet’s responses to those recommendations are attached.

Additional documents:

Minutes:

The Chair was pleased to report  Cabinet’s support for the bulk of the Committee’s recommendations in relation to both the report on “Covid-19 update and work areas moving forward” and the “Annual Update Report on the Corporate Plan 2016-20”. Similarly, Councillor Fry, in his capacity as Chair of the Finance and Performance Panel, was pleased to support Cabinet’s support for the Panel’s recommendations in relation to the “April Budget Monitoring Report.”

 

 

23.

Feedback from Panel representatives

Minutes:

Councillor Fry, in his capacity as Chair of the Companies Scrutiny Panel,  drew attention to some of the key issues arising from its recent meeting.  In relation to Oxford Direct Services (ODS) there had been discussion about its trading performance  and the steps being taken to address a high sickness rate, the latter was partly but not wholly attributable to Covid-19. A recommendation from this discussion was the desirability of ensuring that the social value of capital projects was taken into account when commissioned from ODS by the Council. In relation to Barton Park there had been recognition of the detrimental effect Covid-19 had had on the value of some houses. In relation to Oxwed, a report was scheduled for Cabinet in November which would set out the phasing of this important project.  In relation to the Housing Company, the Panel had been pleased to welcome its new Managing Director and there had been discussion about the potential merits of off-site development of buildings.

More generally he noted that the scale of the task for the Companies Scrutiny Panel (dealing with 4 companies at one meeting) was such that consideration might usefully be given to dividing the task amongst two panels in the future.

 

 

24.

Local Growth Funded Workspace Projects pdf icon PDF 149 KB

Cabinet, at its meeting on 15 July,  will consider a report on Local Growth Funded Workspace Projects. This item offers the Committee the opportunity to comment on the report and make recommendations to Cabinet if it wishes.

Councillor Susan Brown, Leader of the Council, Matt Peachey, Economic Development Manager  and Andrew Humpherson, Regeneration Manager,  have been invited to attend for this item.

 

Additional documents:

Minutes:

Councillor Susan Brown, Leader of the Council, introduced the report.  The present economic situation was taking its toll.  The funding described in the report provided a timely opportunity to refurbish some of the Council’s city centre commercial properties which were in urgent need of attention. This would, among other things, support the Council’s ambition to support small local businesses and start ups.

Matt Peachey, Economic Development Manager, said Oxford’s city centre business growth lagged behind some comparable city and town centres. This was probably partly attributable to its dependence on just two sectors, education and tourism, the latter was  likely to suffer particularly as a result of Covid-19. Encouraging a more diverse range of  enterprises was therefore important and  this in turn required the development of flexible and accessible work spaces of good quality that were relatively affordable. The funding sought by the report would unlock the potential of the sites described in the report. Preparatory work was well advanced and the projects were achievable in the timescales demanded by the conditions associated with the funding. It was noted that the timescales referred to in paragraph 27 were in need of updating and this would be done before the report went to Cabinet.

The report referred to a vacant site adjacent to Standingford House. The Committee was keen that sight should not be lost of its possible use for housing rather than office accommodation. Officers confirmed that while the focus would be on office accommodation, both sites would be looked at in their entirety and consideration given to the most beneficial mix of commercial and housing use. It was also confirmed that the views and needs of the buildings’ current tenants would be fully taken into account and that social value would be an important consideration as the projects develop.

The Committee were concerned lest the market for the type of accommodation described might not be buoyant enough to make the proposal economically  sustainable. Officers said that while there was still a great deal of uncertainty about the market, current indications were that it would be sustainable and the project would be supported by good commercial advice throughout.

It was in the Council’s interests that the improvement of these properties was  on a sound commercial basis; it would not be appropriate for them or parts of them to be made available for community use.

In conclusion, the Committee agreed that a recommendation should be made in relation to the brief for the development at Standingford House, Cave St. The brief should  include the adjacent Council owned land and that it was for mixed business/residential use.

 

 

25.

Local Development Scheme (LDS) 2020-2025 pdf icon PDF 385 KB

Cabinet, at its meeting on 15 July,  will consider a report on the Local Development Scheme 2020-25. This item offers the Committee the opportunity to comment on the report and make recommendations to Cabinet if it wishes.

Councillor Alex Hollingsworth, Cabinet Member for Planning & Housing Delivery and Carolyn Ploszynski, Planning Policy and Place Manager have been invited to attend for this item.

 

 

 

Additional documents:

Minutes:

Councillor Alex Hollingsworth, Cabinet Member for Planning & Housing Delivery, introduced the report which fulfilled a statutory requirement. The report detailed the many planning policy documents, which will supplement the 2036 Plan. The report also drew attention to the intention that the 2040 plan should align with neighbouring local authorities’ plans. This would, in turn, facilitate the broad alignment of plan end dates and the evidence base of the Oxfordshire Plan 2050 which is broadly being worked up in key 10 year tranches. This would save a considerable amount of time and effort on technical work necessitated by plans which were not in sync with one another at the time of examination. 

He noted that the report had been written in advance of an anticipated Government announcement about plans for significant changes to planning legislation, potentially the most profound changes since the introduction of the  Town and Country Planning Act 1947.

The Committee were concerned that some current policies, such as zero carbon housing, might be at risk through reviewing the Local Plan. Carolyn Ploszynski,  Planning Policy & Place Manager said that any  review of  a Local Plan  would always be underpinned by the intention to build on existing policies rather  than undermining them. The main risk would come from national changes introduced by the Government which might, for example, change the ability to set local targets for policies such as  carbon reduction. It wasn’t possible, therefore, to say that the Council’s current policies would necessarily be protected forever.

 

The Committee questioned whether the Technical Advice Notes (TANS) might be used to add further elements to the Oxford Local Plan 2036 policies, which the Council thought desirable. The Planning Policy & Place Manager said TANs could not be used to add requirements to adopted policies but, rather, to provide advice about how a policy requirement could be met. This can include drawing attention to best practice.

The report contained references to potential means of reviewing CIL arrangements   which would be driven, in due course, by the need to secure the most effective approach in securing developer contributions towards infrastructure costs in Oxford.

The Committee had no recommendations to make in relation to this report.

 

 

 

 

 

 

 

26.

Longlist of potential items for Scrutiny Committee review pdf icon PDF 237 KB

This report will give the Committee the opportunity to firm up the list of subjects it wishes to review in the present Council year. 

The report will include, as appendices, the Committee’s current workplan and a summary of the Cabinet Forward Plan.

This report will be published as a supplement to the agenda.

Additional documents:

Minutes:

The Scrutiny Officer introduced the report which set out proposals for the Committee’s work plan for the remainder of the Council year, including potential subjects for review groups. He reminded the Committee of the ‘TOPICC’ methodology for ranking proposed subjects. The methodology had been tweaked slightly to take account of the consequences of Covid-19 and the temporary focus on reports destined for Cabinet.  The Committee was recommended to select those subjects with a TOPICC rating of 8 or above.

The Chair noted that the subject of “Tourism Review Group Update” was rated 7, just below the proposed threshold for inclusion. However, given the importance of tourism to the City and the detrimental consequences of Covid-19 to it, he proposed that it should be included in workplan nonetheless.

The Committee agreed that the significance of the “Climate Emergency Review Group Update” warranted the promotion of Climate Emergency to be the subject for a further review group. The scope of original review had had to be constrained and limited to buildings. Consideration of a  further review could start with the original scope and then be  honed down to the extent necessary.

The Committee agreed with the recommendations contained in the report, subject to the addition of the two items mentioned above.

 

27.

Dates of future meetings

Scrutiny Committee

·       04 August 2020

·       01 September 2020

 

Standing Panels

·       Housing & Homelessness: 03 August

·       Finance & Performance: 07 July, 29 September

·       Companies Scrutiny:  14 September

 

All meetings start at 6.00 pm.

 

 

 

 

Minutes:

Scrutiny Committee

·       04 August 2020

·       01 September 2020

 

Standing Panels

·       Housing & Homelessness: 03 August

·       Finance & Performance: 07 July, 29 September

·       Companies Scrutiny:  14 September

 

All meetings start at 6.00 pm.