Agenda

Agenda

Speaking at a Council or Committee meeting

Venue: Council Chamber - Oxford Town Hall. View directions

Contact: Jennifer Thompson, Committee and Members Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252275

Items
Note No. Item

Part 1 - Public Business

1.

Apologies for absence

2.

Declarations of interest

3.

Announcements relating to items on the agenda

Announcements by:

1.    The Lord Mayor

2.    The Sheriff

3.    The Leader of the Council (who may with the permission of the Lord Mayor invite other councillors to make announcements)

4.    The Chief Executive, Chief Finance Officer, Monitoring Officer

 

4.

Agreement of procedure for debate on the medium term financial strategy and budget

The procedure for this meeting including timings for the debate on the Council’s budget, capital programme and medium term financial strategy as recommended by the Cabinet is set out in the Council’s Constitution at 11.4.

 

Any amendments to the procedure must be agreed by majority vote and will only apply to this meeting.

 

Recommendation: Council is recommended to agree that the times permitted for each stage in the budget debate (Item 9 on the agenda) are as detailed in the Council’s Constitution

 

30 mins

5.

Public addresses and questions that relate to matters for decision at this meeting

Public addresses and questions to the Leader or other Cabinet member received in accordance with Council Procedure Rules in the Constitution relating to matters for decision in Part 1 of this agenda.

 

A total of 30 minutes is available for both public speaking items. Responses are included in this time.

 

Up to five minutes is available for each public address and up to three minutes for each question. Questions must be less than 200 words.

 

The request to speak accompanied by the full text of the address or question must be received by the Head of Law and Governance by 5.00pm on Friday 7 February.

 

The briefing note will contain the text of addresses and questions submitted by the deadline, and written responses where available.

 

Please note: Public speakers will be filmed while in the Council Chamber by the Council for the live stream and online video of the meeting and may be filmed or photographed by others in attendance.

Budget and Council Tax

6.

Report of the Council's Chief Finance Officer on the robustness of the 2020/2021 budget pdf icon PDF 703 KB

Report of the Head of Financial Services on the soundness of the financial proposals before Council.

 

The Head of Financial Services may present the report and recommendations.

 

Recommendation: That Council notes this report in setting its budget for 2020/21and the indicative budgets for 2021 to 2024.

7.

Scrutiny Response: 2020/2021 Budget pdf icon PDF 635 KB

Report of the Scrutiny Officer setting out the Budget Review Group’s findings on the proposed budget (published as a supplement: to follow)

 

Cabinet’s response will be tabled or reported at this meeting.

 

The Chairs of the Review Group and the Finance Panel will present the report and recommendations.

 

Recommendation: Council is asked to note the findings and recommendations of the Budget Review Group and Cabinet’s response.

Additional documents:

8.

Licensing and Gambling Acts and General Purposes Licensing Committees - recommendations on fees and charges

The Licensing and Gambling Acts and General Purposes Licensing Committees considered at their meetings on 3 February reports on fees and charges for the licensing functions falling within their remits.

 

The draft minutes of the Committees and the reports accompanying the three sets of fees and charges are attached (with items 8a and 8c). These are also included in the budget papers at Item 9.

 

The Committee Chairs may wish to present the recommendations.

 

Recommendations: the Licensing and Gambling Acts Committee and the General Purposes Committee recommend that Council agree the licence fees and charges for 2020/21 as set out in Items 8a, 8b and 8c (and repeated in the relevant sections of Item 9 Appendix 7).

8a

Licensing and Gambling Acts Fees and Charges for the 2020/21 financial year pdf icon PDF 122 KB

Additional documents:

8b

Commercial Events, Hackney Carriage and Private Hire, Road Closure Orders, Scrap Metal Dealers, Sex Establishments and Street Parties: Licence Fees and Charges for the 2020/21 financial year pdf icon PDF 124 KB

Additional documents:

8c

Miscellaneous Licensing: License Fees & Charges for the 2020/21 financial year pdf icon PDF 130 KB

Additional documents:

9.

Budget 2020/21 and Medium Term Financial Strategy 2021/22 to 2023/24 pdf icon PDF 500 KB

At its meeting on 12 February, Cabinet will consider a report of the Head of Financial Services which presents the outcome of the budget consultation and seeks agreement of the Council’s Budget for 2020/21 and the Medium Term Financial Strategy for the following 3 years (published as a supplementary pack).

 

Cabinet is asked to make recommendations to Council. Any changes to the Head of Financial Services’ recommendations to Council and any amendments resulting from the Cabinet meeting will be tabled at the Council meeting.

 

Amendments to the budget proposed by opposition groups or individual councillors must be received by Committee Services before 1.00pm on Tuesday 12 February and will be circulated with the briefing note published that day.

 

Councillor Turner, the Cabinet Member for Finance and Asset Management, will present the report and move Cabinet’s recommendations.

 

The procedure for this item is set out in Part 11.4 of the Council’s Constitution.

 

Council is recommended to:

a.    consider Cabinet’s recommendations to Council, including the budget published as part of the agenda for this meeting along with any amendments resulting from the Cabinet meeting of 12 February tabled at this meeting;

b.    consider the substantive amendments proposed by the opposition groups; and published with the briefing note;

c.    consider individual amendments; and

d.    agree the recommendations from the Cabinet as presented to Council, or with further amendments as decided by Council.

 

Recommendation: Cabinet recommends subject to decisions at their meeting on 12 February that Council resolves to:

1.    approve the 2020-21 General Fund and Housing Revenue Account budgets and the General Fund and Housing Revenue Account Medium Term Financial Plan as set out in Appendices 1-10 of the report, noting:

a.    the Council’s General Fund Budget Requirement of £24.183 million for 2020/21 and an increase in the Band D Council Tax of 1.99% or £6.13 per annum representing a Band D Council Tax of £313.92 per annum subject to confirmation of the referendum levels contained in paragraphs 5 and 6 of the report;

b.    the Housing Revenue Account budget for 2020/21 of £44.455 million and an increase of 2.70% (£3.06/wk) in social dwelling rents from 1 April 2020 giving a revised weekly average social rent of £105.32 as set out in Appendix 5 of the report;

c.    the General Fund and Housing Revenue Account Capital Programme as shown in Appendix 6 of the report;

2.    agree the fees and charges shown in Appendix 7 of the report;

3.    delegate to the Section 151 Officer in consultation with the Cabinet Member for Finance and Assets the decision to determine whether it is financially advantageous for the Council to enter into a Business Rates Distribution Agreement as referred to in paragraphs 13-15 of the report;

4.    approve a loan facility of up to £500k for working capital to the Council’s Joint Venture, Oxford West End Development Ltd (OxWed) at terms to be agreed by the Council’s Section 151 Officer as referred to in paragraph 37 of the report; and

5.  ...  view the full agenda text for item 9.

Additional documents:

9a

Additional recommendations from Cabinet and corrections to published budget

If Cabinet agrees changes to the recommendations, or changes or corrections to the published report or appendices, these will be tabled at the meeting.

9b

Alternative budget proposals - Liberal Democrat amendments pdf icon PDF 106 KB

Liberal Democrat Group’s amendments to the revenue and capital budgets, including explanation, for debate.

 

These will be published in the Briefing Note.

9c

Alternative budget proposals - Green amendments pdf icon PDF 115 KB

Green Group’s amendments to the revenue and capital budgets, including explanation, for debate.

 

These will be published in the Briefing Note.

9d

Individual amendments to the budget

Individual amendments to the revenue and capital budgets, including explanation, for debate.

 

These will be published in the Briefing Note.

10.

Council Tax 2020/21 pdf icon PDF 247 KB

The Head of Financial Services has submitted a report which sets out the necessary calculations to enable Council to set the 2020/21 Council Tax for Oxford City.

 

Councillor Turner, the Cabinet Member for Finance and Asset Management will move the recommendations and the Head of Financial Services will be available to answer questions.

 

Recommendations: subject to the decisions at Item 9 above, Council is asked to approve for 2020/21:

1.         The City Council’s precept and Council Tax requirement of £14,679,191 including Parish precepts and £14,407,726 excluding Parish precepts.

2.         The average Band D Council Tax figure (excluding Parish Precepts) of £313.92 a 1.99% increase on the 2019/2020 figure of £307.80. Including Parish Precepts the figure is £319.84, a 2.01% increase (see paragraphs 2 to 6 of the report).

3.         A contribution of £10,000 to Old Marston Parish Council in recognition of the additional expenditure that the Parish incurs as a consequence of maintaining the cemetery (see paragraphs 9 and 10 of the report).

4.         The amount of £623,305 to be treated as Special Expenses (see paragraph 13 of the report).

5.         The Band D Council Taxes for the various areas of the City (excluding the Police and County Council’s precepts) as follows:

                        Littlemore                                      £358.22

                        Old Marston                                  £347.97

                        Risinghurst and Sandhills       £336.47

                        Blackbird Leys                            £319.31

                        Unparished Area                         £316.50

These figures include Parish Precepts and special expensing amounts as appropriate; in addition to the City-wide Council Tax of £300.34.

The Council is also asked to note:

6.         Oxfordshire County Council’s precept and Band D Council Tax as set out in paragraph 17 of the report.

7.         The Police and Crime Commissioner for the Thames Valley’s precept and Band D Council Tax as set out in paragraph 18 of the report, and

8.         The overall average Band D equivalent Council Tax of £2,063.56 including Parish Precepts (subject to confirmation of the Band D figures for the County Council and Police and Crime Commissioner).

 

A recorded vote must be taken when voting to agree the Council Tax and associated resolutions.

 

Additional documents:

Other Cabinet Recommendations

11.

Treasury Management Strategy 2020/21 pdf icon PDF 378 KB

At its meeting on 12 February, Cabinet will consider a report of the Head of Financial Services presenting the proposed Treasury Management Strategy for 2020/21 together with the Prudential Indicators for 2020/21 to 2024/25.

 

Councillor Turner, Cabinet Member for Finance and Asset Management will move the recommendations.

 

Recommendations: Cabinet recommends subject to decisions at their meeting on 12 February that Council resolves to approve:

1.  the Treasury Management Strategy 2020/21 as set out in paragraphs 18 to 64 and the Prudential Indicators for 2020/21 – 2024/25 as set out in Appendix 2 of the report;

2.  the Borrowing Strategy at paragraphs 26 to 38 of the report;

3.  the Minimum Revenue Provision (MRP) Statement at paragraphs 39 to 41 of the report which sets out the Council’s policy on charging borrowing to the revenue account; and

4.  the Investment Strategy for 2020/21 and investment criteria as set out in paragraphs 42 to 63 and Appendix 1 of the report.

Additional documents:

12.

Capital Strategy 2020/21 – 2024/25 pdf icon PDF 216 KB

At its meeting on 12 February, Cabinet will consider a report of the Head of Financial Services presenting the proposed Capital Strategy for approval.

 

Councillor Turner, Cabinet Member for Finance and Asset Management will move the recommendations.

 

Recommendations: Cabinet recommends subject to decisions at their meeting on 12 February that Council resolves to approve the Capital Strategy set out at Appendix A of the report.

 

Additional documents:

13.

Corporate Strategy 20-24 - final draft for approval pdf icon PDF 269 KB

At its meeting on 12 February Cabinet will consider a report of the Assistant Chief Executive on the post consultation draft of the Council’s Corporate Strategy for 2020 to 2024 (“Council Strategy 2020–2024”). The Council Strategy 2020–2024 and supporting papers will be published as a supplement (to follow).

 

Councillor Brown, Leader of the Council, will present the report and move the recommendations.

 

Recommendations: Cabinet recommends subject to decisions at their meeting on 12 February that Council resolves to adopt the new Corporate Strategy as set out in the appendix to the report.

Additional documents:

Officer Reports

14.

Review of polling places pdf icon PDF 147 KB

The Head of Law and Governance has submitted a report asking Council to approve the schedule of polling districts and polling places (shown at Appendix A to the report) for the administrative area of the City Council as required by the Electoral Administration Act 2006.

 

Appendices 1 and 3 (schedule and map of polling districts and places) will be published separately in a supplement (to follow).

 

Councillor Brown, Leader of the Council, will move the recommendations.

 

Recommendation: that Council

1.    approves the schedule of polling districts and polling places (shown at Appendix 1 of the report) for the administrative area of the City Council;

2.    delegates to the Returning Officer the power to make changes to polling places and polling stations in emergency situations; and

3.    requests the Returning Officer to investigate the suggested alternative polling places and report back to Council as necessary following the May 2020 elections.

 

Additional documents:

15.

Matters exempt from publication and exclusion of the public

If Council wishes to exclude the press and the public from the meeting during consideration of any aspects of the preceding agenda items it will be necessary for Council to pass a resolution in accordance with the provisions of Section 100A(4) of the Local Government Act 1972 specifying the grounds on which their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Part 1 of Schedule 12A of the Act if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

(The Access to Information Procedure Rules – Section 15 of the Council’s Constitution – sets out the conditions under which the public can be excluded from meetings of the Council)

Updates and additional information to supplement this agenda are published in the Council Briefing Note.

Additional information, public addresses and amendments are published in a supplementary briefing note. The agenda and briefing note should be read together.

 

The Briefing Note is published as a supplement to the agenda. It is available in part on the Friday and in part on the day before the meeting and can be accessed along with the agenda on the council’s website.