Agenda and minutes

Agenda and minutes

Speaking at a Council or Committee meeting

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Contact: Jennifer Thompson, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252275

Items
No. Item

1.

Election of Chair for the Council Year 2019-20

Minutes:

Councillor Taylor was elected as Chair of the Committee for the Council year 2019-2020.

2.

Election of Vice Chair for the Council Year 2019-20

Minutes:

In his absence, Councillor Tanner was elected as Vice-Chair of the Committee for the Council year 2019-2020.

 

3.

Declarations of interest

Minutes:

Minute 5:

Councillors Simm and Roz Smith declared that they were former employees of Oxford Brookes University but they had no disclosable pecuniary interest to declare and no predetermined view.

Councillor Lloyd Shogbesan declared that he had a disclosable pecuniary interest in the application as his wife worked for Oxford Brookes University, and he left the room and took no part in the debate or decision on this item. 

4.

18/02587/FUL: Site Of Blocks C F G H J K L And M Clive Booth Hall, John Garne Way, Oxford OX3 0FN pdf icon PDF 908 KB

Site address            : Site of Blocks C F G H J K L And M, Clive Booth Hall, John Garne Way, Oxford

 

Proposal: Proposed demolition of Blocks C, F, G, H, J, K, L and M of the Clive Booth Student Village and erection of 1,077 student bedrooms with associated communal and social facilities (reference 18/02587/FUL) (revised land ownership certificate) (amended)

 

 

Recommendation: East Area Planning Committee is recommended to:

 

1.    resolve to approve the application subject to the satisfactory completion of a legal agreement under section.106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in the recommended heads of terms which are set out in the report; and

 

2.    agree to delegate authority to the Acting Head of Planning Services to:

 

(a)  finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary;

 

(b)  complete the recommended legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in the report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in the report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Acting Head of Planning Services considers reasonably necessary; and

 

(c)  issue the planning permission.

Additional documents:

Minutes:

The Committee considered an application for planning permission for the demolition of Blocks C, F, G, H, J, K, L and M  of Clive Booth Student Village and erection of 1,077 student bedrooms with associated communal and social facilities  (revised land ownership certificate) (amended) at John Garne Way, Oxford OX3 0FN.

 

The Planning Officer gave a presentation on the application and drew attention to an additional note circulated at the meeting about European Protected Species. She explained that consideration had been given to the three tests under regulation 53 of the Conservation of Habitats and Species Regulations 2010 which were considered to be met by the application and that it was therefore likely that a licence would be granted for any disturbance that might be caused to the bats which were present on the site.

 

Four speakers spoke against the application: Alan Cooper (representing John Garne allotment association); Nigel Berry (New Marston residents Association); John Small and Tessa Hennessy (local residents). Their main concerns were that the benefits of the application did not outweigh the harm to the conservation area and the residents of Headington; the impact on the allotments; and the loss of biodiversity.

 

Brendan Casey (Brookes registrar), Sean Keeley (President of the Students’ Union) and James Roach (architect) spoke in support of the application and outlined its benefits.

 

 

Councillors asked questions of the planning officers, and speakers representing the applicants and the objectors. The officers and speakers answered all the questions.

 

 

During the debate and questions the Committee’s main concerns were:

 

·                The number of trees that were going to be felled and the time taken for their replacements to grow to maturity, resulting in a significant detrimental long-term change to the landscape around the site: a scheme which had fewer rooms could take more account of the existing mature trees.

·                The view of the new buildings from around the city, in particular from areas close to the site. The wooded hillside would be adversely affected by the loss of mature trees and increased light pollution from large blocks at the lower edge of the site;

·                Doubt that the application was going to free up 246 houses to release back on to the market, as the figures from national guidance could not be shown to apply to Oxford’s HMO rental market;

·                That the public benefit may therefore be less than expected, and that this did not then lead to the public benefit of the development outweighing the harm;

·                The overall negative effect of the larger blocks due to their mass and height on the wider Headington Hill conservation area;

·                The scale, bulk, height and length of the buildings especially at the southern and lower end of the site created an over-dominant urban edge to the John Garne allotments and was detrimental to the amenity of the allotment holders;

·                The development was contrary to policies in the Local Plan and in the Headington Neighbourhood Plan which sought to preserve the character of the Headington Hill conservation area.

 

On being  ...  view the full minutes text for item 4.

5.

19/00366/CT3: Green Spaces And Hardstanding, Furlong Close, Oxford pdf icon PDF 444 KB

Site address: Green Spaces and Hardstanding, Furlong Close, Oxford

 

Proposal: Formation of 24 car parking spaces and 1 disabled bay, alterations to landscaping.

 

Reason at Committee: Application is submitted by Oxford City Council.

 

 

Recommendation: East Area Planning Committee is recommended to:

 

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission; and

 

2.    agree to delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

Additional documents:

Minutes:

The Committee considered the formation of 24 car parking spaces and 1 disabled bay and alterations to landscaping on areas of green space and hardstanding at Furlong Close, Oxford.

 

On being proposed, seconded, and put to the vote the Committee agreed to approve the application.

 

The East Area Planning Committee resolved to:

 

1.    approve application 19/00366/CT3 for the reasons given in the report and subject to the 10 required planning conditions set out in section 12 of the report, and grant planning permission; and

 

2.    delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

6.

19/00643/CT3: 63 Asquith Road, Oxford, OX4 4RN pdf icon PDF 270 KB

Proposal: Demolition of existing single storey rear extension. Erection of a single storey rear extension.

 

Site address: 63 Asquith Road, Oxford, Oxfordshire, OX4 4RN

 

Reason at Committee: Application is submitted by Oxford City Council.

 

 

Recommendation: East Area Planning Committee is recommended to:

 

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission:

 

2.    agree to delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

Additional documents:

Minutes:

The Committee considered an application for planning permission for the demolition of the existing single storey rear extension and the erection of a single storey rear extension at 63 Asquith Road, Oxford, OX4 4RN.

 

James Cookson (the agent for the applicant) spoke in support of the application.

 

On being proposed, seconded, and put to the vote the Committee agreed to approve the application.

 

The East Area Planning Committee resolved to:

 

1.    approve application 19/00643/CT3 for the reasons given in the report and subject to the 3 required planning conditions and one informative set out in sections 12 and 13 of the report, and grant planning permission; and

 

2.    delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

7.

19/00644/CT3: 16 Croft Road, Oxford, OX3 0JY pdf icon PDF 192 KB

Site address: 16 Croft Road, Oxford, OX3 0JY

 

Proposal: Erection of a single storey side extension. Alterations to roof to existing side extension from pitched to flat. Infill of 1no. window to rear elevation. Formation of a ramp, handrail and decking to rear elevation.

 

Reason at Committee: Application is submitted by Oxford City Council.

 

 

Recommendation: East Area Planning Committee is recommended to:

 

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission; and

 

2.    agree to delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

Additional documents:

Minutes:

The Committee considered an application for planning permission for the erection of a single storey side extension; alterations to the roof of the existing side extension from pitched to flat; infill of one window to rear elevation; and formation of a ramp, handrail and decking to rear elevation at 16 Croft Road, Oxford, OX3 0JY

 

James Cookson (the agent for the applicant) spoke in support of the application.

 

On being proposed, seconded, and put to the vote the Committee agreed to approve the application.

 

The East Area Planning Committee resolved to:

 

1.    approve application 19/00644/CT3 for the reasons given in the report and subject to the 4 required planning conditions and one informative set out in section 12 of the report, and grant planning permission; and

 

2.    delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

8.

Minutes pdf icon PDF 320 KB

Recommendation:

to approve the minutes of the meeting held on 1 May 2019 as a true and accurate record.

Minutes:

The Committee resolved to approve the minutes of the meeting held on 1 May 2019 as a true and accurate record.

9.

Forthcoming applications

Items currently expected to be considered by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

 

16/02549/FUL: Land Adjacent 4 Wychwood Lane, OX3 8HG

Non-delegated application

17/01519/FUL: 55 Collinwood Road Oxford  OX3 8HN

Called in

18/02442/FUL: 4 Lime Walk, OX3 7AE

Committee level decision

18/03180/FUL: 108 Temple Road, Oxford, OX4 2HA

Called in

18/03330/OUT: Sports Field, William Morris Close, Oxford OX4 2SF

Committee level decision

18/03405/FUL: Holy Family Church , 1 Cuddesdon Way, Oxford, OX4 6JH

Committee level decision

19/00219/FUL: 4 Woodlands Road, Oxford, OX3 7RU

Called in

19/00233/FUL: 60 Mortimer Drive, Oxford, OX3 0RU

Called in

19/00305/OUT: 295-301 London Road, Headington, Oxford, OX3 9HL

Committee level decision

19/00518/RES: Land At Barton, Northern By-pass Road, Oxford, OX3 9SD

Committee level decision

19/00779/FUL: Land at 1-7 Jack Straw's Lane/ 302-304 and 312 Marston Road, Oxford, OX3 0DL

Committee level decision

19/00926/FUL: 49 Marlborough Close, Littlemore, OX4 4PH

Called in (on 21/5)

19/00933/CT3: Land At The Junction Of Blackbird Leys Road And Balfour Road, Oxford

Council application

19/01029/CT3: Headington Community Centre, 39 Gladstone Road, Oxford, OX3 8LL

Council application

19/01038/FUL: Ivy Lane, Osler Road, Oxford, OX3 9DT

Committee level decision

19/01039/FUL: Site Adjacent Randolph Court, Churchill Drive, Oxford

Committee level decision

19/01057/CT3: 2 Devereux Place, Oxford, OX4 4RP

Council application

19/01058/CT3: 15 Devereux Place, Oxford, OX4 4RP

Council application

19/01059/CT3: 56 Dashwood Road, Oxford, OX4 4SH

Council application

19/01142/CT3: Windrush Tower, Knights Road, Oxford, OX4 6HR

Council application

19/01196/FUL: 22 Merewood Avenue

Called in

 

 

 

Minutes:

The Committee noted the list of applications.

10.

Dates of future meetings

If it is not possible to complete the business on 5 June, this meeting will be adjourned and reconvened at 6.00pm on 13 June 2019.

 

Future meetings of the Committee are scheduled at 6.00pm on

 

2019

2020

3 July

15 January

31 July

5 February

4 September

4 March

2 October

1 April

6 November

 

2 December

 

 

 

Minutes:

The Committee noted the meeting dates.