Apologies for absence were received from Councillor Price (substitute Councillor Fry).

There were no declarations of interest made.

Site address: University Running Ground, Iffley Road.

Proposal: Variation of conditions 2 (Approved plans), 3 (Samples), 4 (Detailing), 5 (Lighting), 6 (Carparking), 7 (Cycle parking), 9 (Arboricultural Method Statement), 10 (Tree Protection Plan), 12 (Landscaping Plan), 13 (Landscape), 14 (Landscape), 15 (Landscape Management Plan), 16 (Flood Risk Assessment), 17 (Drainage), 19 (Bat boxes), 20 (Implementation), 21 (Construction Travel Plan), 22 (Travel Plan) and 23 (Public art) of planning permission 10/01006/FUL (Erection of new sports centre) in order to allow the development to be completed in two phases and to discharge details in relation to phase 1.

Officer recommendation: Committee is recommended to:

(i): support the proposals in principle but defer the application in order to complete a variation or addendum to the existing legal agreement and delegate authority to officers to issue the decision notice on its completion;

(ii): to approve the details submitted in compliance with planning conditions relating to Phase 1 of the development.

Conditions:

1          Commencement of development

2          Develop in accordance with approved plans    

3          Samples of materials          

4          Revised details of 'fitness spine'  

5          External lighting      

6          Car park sustainable surfacing    

7          Cycle parking          

8          Tree protection        

9          Arboricultural method statement  

10        Implement tree protection measures       

11        No felling of trees   

12        Landscaping details           

13        Hard surfacing details        

14        Landscape management  

15        Flood risk assessment       

16        Surface water drainage     

17        Flood storage compensation        

18        Biodiversity enhancement            

19        Archaeology - Scheme of investigation  

20        Construction traffic management plan   

21        Travel plan   

22        Public art      

23        Alteration to Jackdaw Lane Access         

Legal Agreement:

The original planning permission was granted subject to a legal agreement relating to (amongst other things) a Joint User agreement to provide access to the sporting facilities for the local community.  The legal agreement refers specifically to the previous planning permission and changes to the agreement will be necessary to ensure that the benefits that were secured by the original Agreement are not lost through the grant of a fresh planning permission.  The recommendation to approve this fresh planning application is therefore made subject to any necessary change to the Legal Agreement, for example, by way of an addendum to the Agreement. 

The Committee considered a report detailing an application for planning permission for the variation of conditions 2 (Approved plans), 3 (Samples), 4 (Detailing), 5 (Lighting), 6 (Carparking), 7 (Cycle parking), 9 (Arboricultural Method Statement), 10 (Tree Protection Plan), 12 (Landscaping Plan), 13 (Landscape), 14 (Landscape), 15 (Landscape Management Plan), 16 (Flood Risk Assessment), 17 (Drainage), 19 (Bat boxes), 20 (Implementation), 21 (Construction Travel Plan), 22 (Travel Plan) and 23 (Public art) of planning permission 10/01006/FUL (Erection of new sports centre) in order to allow the development to be completed in two phases and to discharge details in relation to phase 1 at the University Running Ground Iffley Road.

Emma Potts, representing the applicant, and Dawn Brodie, the agent, spoke in support of the application.

The Committee resolved to approve application 15/01207/VAR with the following conditions and amendment to the legal agreement:

1.    Commencement of development.

2.    Develop in accordance with approved plans.

3.    Samples of materials.

4.    Revised details of 'fitness spine'.

5.    External lighting.

6.    Car park sustainable surfacing.

7.    Cycle parking.

8.    Tree protection.

9.    Arboricultural method statement.

10. Implement tree protection measures.

11. No felling of trees.

12. Landscaping details.

13. Hard surfacing details.

14. Landscape management.

15. Flood risk assessment.

16. Surface water drainage.

17. Flood storage compensation.

18. Biodiversity enhancement.

19. Archaeology - Scheme of investigation.

20. Construction traffic management plan.

21. Travel plan.

22. Public art.

23. Alteration to Jackdaw Lane Access.

Legal Agreement.

The original planning permission was granted subject to a legal agreement relating to (amongst other things) a Joint User agreement to provide access to the sporting facilities for the local community.  The legal agreement refers specifically to the previous planning permission and changes to the agreement will be necessary to ensure that the benefits that were secured by the original Agreement are not lost through the grant of a fresh planning permission.  The recommendation to approve this fresh planning application is therefore made subject to any necessary change to the Legal Agreement, for example, by way of an addendum to the Agreement. 

Site Address: 44 Union Street

Proposal: Change of use from dwellinghouse (Use Class C3) to House in Multiple Occupation (Use Class C4)

Officer recommendation: to approve the application subject to the following conditions

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Submission of further matters - cycle and bin stores.

The Committee considered a report detailing an application for planning permission for change of use from a dwellinghouse (Use Class C3) to a house in multiple occupation (Use Class C4) at 44 Union Street.

Simon Sharp, the agent for the applicant, spoke in support of the application.

The Committee agreed to add a further condition to prevent construction of a gate in the rear boundary of 44 Union Street in the interests of privacy and to preserve the amenity space for the house.

The Committee resolved to approve application 15/01443/FUL with the following conditions:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Submission of further matters – cycle and bin stores.

4.    No access through rear boundary.

Site address: Cutteslowe Park, Harbord Road

Proposal: Formation of a sand pit for beach volleyball and erection of fence (Amended plan).

Officer recommendation: to approve the application subject to the following conditions

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Materials.

The Committee agreed to defer consideration of this item to allow for further discussions between Council officers, the Board Member for Leisure, Parks and Sport, and the applicants about the siting of the proposed facility.

Summary information on planning appeals received and determined during June will be presented to the next meeting.

The Committee noted information would be presented to the next meeting.

Minutes from the meetings of 9 and 16 June 2015

Recommendation: That the minutes of the meetings held on 9 and 16 June 2015 are approved as a true and accurate record.

The Committee resolved to approve the minutes of the meeting held on 9 June 2015 as a true and accurate record subject to correcting the site address to 23 Upland Park Road in Minute 9.

The Committee resolved to:

correct the title of the preamble and deleting repeated text from Minute 16, add to Minute 19 paragraph 8 “…not include the third as officers advised they had sufficient power to control noise and it was not necessary” (the exact words are on the signed copy)

and with these changes, approve the minutes of the meeting held on 16 June 2015 as a true and correct record.

Items for consideration by the committee at future meetings are listed for information. They are not for discussion at this meeting.

·         46 Hythe Bridge Street: 15/00656/VAR: Variation to permission for flats

·          Bainton Road: 15/00893/FUL: Nursery

·         Jericho Canalside: 14/01441/FUL: Residential

·         Fairfield, Banbury Road: Residential care home

·         Staverton Road: 15/02107/FUL: Student accommodation  for University College

·         46 St. John Street: 15/01652/FUL & 15/01653/LDC: Extensions

·         Former Wolvercote Paper Mill:13/01861/OUT: Residential

·         Dragon School, Bardwell Road: 15/01562/FUL: New music building

·         Westgate: 14/02402/RES: Various conditions and  details

·         Magdalen College School: 15/01152/FUL: New sixth Form building

·         New College: New music room

·         333 Banbury Rd: 15/01548/VAR: Variation of condition for educational use.

The Committee noted the list of forthcoming applications.

The Committee will meet on the following dates:

11 August 2015

8 September 2015

13 October 2015

10 November 2015

1 December 2015

5 January 2016

The Committee noted that the next meeting would be held on 11 August.