Apologies for absence were received from Councillor Darke (substitute Councillor Henwood) and Councillor Altaf-Khan.

There were no declarations of disclosable pecuniary interest made.

14/02314/FUL- Councillors Paule and Wilkinson stated that they were employees of Oxford Brooked, but were advised that as the application had no impact on their employment this was not a disclosable pecuniary interest.

The Head of City Development has submitted a report which details a planning application for the demolition of various single storey buildings and erection of a two storey extension to Paxton Building.

Officer recommendation: To approve subject to conditions:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Samples of materials.

4.    Landscape survey before site works.

5.    Landscape plan required.

6.    Landscape carry out after completion.

7.    Car/cycle parking provision before use.

8.    Cycle parking details required.

9.    Construction Traffic Management Plan.

10.  Drainage Strategy (inc SUDS) and detailed drainage design.

11.  Travel Plan.

12.  Archaeology.

and aCommunity Infrastructure Levy (CIL) of £11,540 (577sqm x £20).

The Head of City Development submitted a report (previously circulated, now appended) which detailed a planning application for the demolition of various single storey buildings and erection of a two storey extension to the Paxton Building.

The committee noted updates to the report:

·         A further response from the highways authority withdrawing their objection following receipt of a Transport Assessment and Travel Plan which clarified the position on parking provision of additional car parking spaces and the submitted travel plan. It was recommended that the related condition on the Travel Plan was retained to ensure this was implemented.

·         The highways authority had no objections to the development on highway safety grounds.

·         The applicant had asked to vary the timing of discharge of conditions during development from that in the standard form of these conditions.

The committee discussed the application and agreed to delegate the detailed wording of conditions to officers to allow some flexibility and that the disabled parking spaces must be located close to the building’s entrance.

The committee resolved to grant planning permission for application 14/01726/FUL subject to the following conditions:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Samples of materials.

4.    Landscape survey before site works.

5.    Landscape plan required.

6.    Landscape carried out after completion.

7.    Car/cycle parking provision before use (subject to the location of disabled spaces).

8.    Cycle parking details required.

9.    Construction Traffic Management Plan.

10. Drainage Strategy (inc SUDS) and detailed drainage design.

11. Travel Plan.

12. Archaeology.

and a Community Infrastructure Levy (CIL) of £11,540.

and to authorise the Head of City Development to agree the detailed wording of the conditions with the applicant.

The Head of City Development has submitted a report which details a planning application for the retention of two portacabins for teaching purposes for a temporary period of 5 years.

Officer recommendation: To approve subject to conditions:

1.    Temporary permission.

2.    Develop in accordance with approved plans.

The Head of City Development submitted a report (previously circulated, now appended) which detailed a planning application for the retention of two portacabins for teaching purposes for a temporary period of five years.

The committee resolved to grant planning permission for application 14/03414/FUL subject to the following conditions:

1.    Temporary permission.

2.    Develop in accordance with approved plans.

The Head of City Development has submitted a report which details a planning application for the variation of condition 6 (occupation by full time students) of planning permission 12/00455/FUL to allow full use of accommodation outside semester and term times for cultural and academic visitors and for conference and summer school delegates.

Officer recommendation: To approve subject to conditions:

1.    Commencement.

2.    Develop in accordance with approved plans.

3.    Resident warden.

4.    Use as student accommodation.

5.    Occupation by students one year full time course, out of term/ semester use.

6.    Students - No cars.

7.    Car/cycle parking provision as approved, thereafter maintained.

8.    Landscape as carried out after completion.

9.    Submit details of a management plan for the accommodation.

10.  Restrict hours of use of the courtyard garden area during summer months.

The Head of City Development submitted a report (previously circulated, now appended) which detailed a planning application to vary condition 6 (occupation by full-time students)of planning permission 12/00455/FUL to allow full use of the accommodation outside semester and term times for cultural and academic visitors and for conference and summer school delegates.

The planning officer listed the addresses of objectors for information.

The committee discussed the application, in particular how to mitigate the impact of increased disturbance from the increased use of the building. The committee agreed that this could be achieved through a robust management plan including for each group of residents sufficient resident wardens to provide adequate 24-hour supervision for each age group, their duties, and the expected outcomes, and a risk assessment for residents and students, with an annual review of the adequacy of, and compliance with, the plan by the Head of City Development. They agreed that the detailed wording of Condition 9 should reflect this and be agreed by the Head of City Development in consultation with the Chair and Vice-Chair. Members noted that condition 6 applied at all times.

The committee resolved to grant planning permission for application 14/01688/VAR subject to the following conditions:

1.    Commencement.

2.    Develop in accordance with approved plans.

3.    Resident warden.

4.    Use as student accommodation.

5.    Occupation by students - one year full time course, out of term/ semester use.

6.    Students - No cars.

7.    Car/cycle parking provision as approved, thereafter maintained.

8.    Landscape as carried out after completion.

9.    Submit details of a management plan for the accommodation. (details to be agreed in consultation with Chair and Vice-Chair)

10. Restrict hours of use of the courtyard garden area during summer months.

The Head of City Development has submitted a report which details a planning application for the provision of 18 parking spaces at the Leys Medical Centre.

Officer recommendation: To approve subject to conditions:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Landscaping.

4.    Verge protection measures.

5.    Ground resurfacing - SUDS compliant.

The Head of City Development submitted a report (previously circulated, now appended) which detailed a planning application for the provision of 18 car parking spaces at the Leys Medical Centre, Dunnock Way.

The committee resolved to grant planning permission for application 14/02174/CT3 subject to the following conditions:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Landscaping.

4.    Verge protection measures.

5.    Ground resurfacing – SUDS compliant.

To receive information on planning appeals received and determined during August and September 2014.

The Committee is asked to note this information.

The Committee noted the reports on planning appeals received and determined during August and September 2014.

Minutes from 3^rd September 2014

Recommendation: That the minutes of the meeting held on 3^rd September 2014 be APPROVED as a true and accurate record.

The Committee resolved to approve the minutes of the meeting held on 3^rd September 2014 as a true and accurate record.

The following items are listed for information. They are not for discussion at this meeting.

·         14/02182/FUL – 159 Windmill Road - Erection of two storey side and rear extension (amended plans received 15/9/14).

·         14/02093/FUL – 62 Dashwood Road - Erection of two storey building to form 3-bed bungalow (use class C3).

·         14/02117/FUL – 15 Kestrel Crescent - Erection of two storey side extension to create 1 x 1 bed dwellinghouse (Use Class C3). Provision of car parking, cycle and bin storage.

·         14/02181/FUL – Prince of Wales PH, Church Way - Erection of single storey extension over existing yard to provide extension to bar area. New external doors to utility room and bar area and associated works. Provision of a kitchen extract flue.

·         14/01999/FUL – 55 Collinwood Road - Erection of 1 x 3-bed dwelling (Use Class C3).

·         14/01883/FUL – 103 Collinwood Road - Erection of 1 x 3-bed dwelling. Provision of car parking, bin and cycle storage and private amenity space.

·         14/02103/FUL – Ashlar House Adjacent  2 Glanville Road - Demolition of existing builder's yard. Erection of 1 x 2 bed flat (use class C3), 2 x 3 bed flat (use class C3), 3 x 3 bed flat (use class C3), 3 x 3 bed house (use class C3). Provision of private amenity space, carparking, cycling and bins storage.

·         14/02456/FUL - Land within Former DHL Site, Sandy Lane West - Erection of electricity generation plant.

·         14/01495/FUL - 33 William Street - Erection of 2 storey side and single storey rear extension. (amended plans).

·         14/02025/FUL – 105 Old Road – Erection of two storey rear extension.

·         14/01332/FUL – 51 Sandfield Road - Erection of single storey rear and first floor side extension. Formation of new roof over existing flat roof (amended description).

·         14/01770/FUL -  Marywood House, Leiden Road - Demolition of existing buildings on site. Erection of 2 buildings on 2 and 3 levels to provide 2 x 1 bed and 12 x 2 bed flats, plus 9 supported housing flats, 20 car parking spaces, cycle parking, landscaping and ancillary works.       

·         13/02818/FUL – 11 Crescent Road - Conversion of existing 1 x 5-bedroom house into 1 x 3-bedroom house and 1 x 2-bedroom house.

·         13/03411/FUL – John Radcliffe Hospital, Headley Way - Erection of roof based plant and louvred enclosure.

·         13/01553/CT3 - Eastern House, Eastern Avenue - Demolition of Eastern House and erection of 7 x 3-bed and 2 x 2-bed dwellings (use class C3).  Provision of associated car parking, landscaping, private amenity space and bin and cycle stores. 

·         13/01555/CT3 - Land East of Warren Crescent - Erection of 10 x 3-bed dwellings (use class C3) together with associated car parking, cycle and bin storage.  Diversion of public footpath. (Deferred from EAPC meeting of 4th September 2013).

·         14/01980/FUL – 23 The Slade - Change of use from dwellinghouse (Use Class C3) to HMO (Use Class C4). Erection of a first floor rear extension (amended).

·         14/01273/OUT - Part of Former Travis Perkins Site, Collins Street- Demolition of existing building. Outline  ...  view the full agenda text for item 51.

The Committee noted the list of forthcoming applications in the agenda.

The Committee is asked to note the dates of its meetings for the Council Year 2014/15

2014

Thursday 9^th October if necessary

Wednesday 5^th November (Thursday 13^th November if necessary)

Wednesday 3^rd December (Thursday 11^th December if necessary)

2015

Wednesday 7^th January (Thursday 15^th January if necessary)

Wednesday 4^th February (Thursday 12^th February if necessary)

Wednesday 4^th March (Thursday 19^th March if necessary)

Wednesday 8^th April (Thursday 16^th April if necessary)

Wednesday 6^th May (Thursday 14^th May if necessary)

The Committee noted that the next meeting would be held on Wednesday 5^th November.