Agenda

Agenda

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Items
Note No. Item

Public reports can be viewed individually from the SJVG meeting page on the council’s website.

Separate packs for each company, containing all the reports for that company, are sent to the SJVG members and their support officers and to those attending on behalf of that company.

This agenda shows the approximate time when the SJVG will consider reports from each company.

1.

Apologies for absence

2.

Declarations of interest

3.

SJVG Confidentiality and private session

Access to reports and admission to Shareholder and Joint Venture Group Meetings

A limited company in which a local authority holds an interest, even a 100% interest, falls outside the strict requirements of local government law.

It follows, therefore, that meetings between the shareholder of a private limited company and the directors of such company are essentially private matters, to which the public holds no automatic right of admittance.

While this Council would be entitled, therefore, to treat its shareholder meetings as entirely private matters, in the spirit of transparency it has allowed public access to the “open” parts of the meeting, only going into private session when any matters of a confidential, commercial or financial nature are discussed. 

The agenda lists all reports to be considered and whether access to these is ‘public’ or ‘private’.

The Chair of the SJVG will confirm at the start of the meeting:

·       which reports and parts of the business are to be discussed in public session (to which the public and those not directly involved in the Company can be admitted) and

·       which reports and parts of the business are to be discussed in private (to which only the relevant Company’s directors and their advisers will be admitted).

The Chair at her discretion may decide to move from public to private discussion or vice-versa at any point during the meeting.

Items relating to the Companies

Items related to the individual companies for consideration by the group.

The agenda item text indicates which documents are available to the public and which are private. Public reports in this section are available on the website under each agenda to download individually but are not included in an agenda pack.

6.05 pm
10 mins

4.

Scrutiny comments and/or recommendations (Part Open/ Part Private) pdf icon PDF 223 KB

The SJVG is asked to consider:

·       the reports and recommendations from the Companies’ Scrutiny Panel meeting held on 13 March 2020, relating to the papers for that meeting (attached); and

·       any comments and/or recommendations from the Companies’ Scrutiny Panel meeting held on 22 June (to follow).

Additional documents:

6.15 pm
35 mins

5.

Oxford Direct Services Ltd and Oxford Direct Services Trading Ltd (ODS)

Those who may attend for this company’s items:

Company Directors (Oxford City Council appointed)

Simon Howick

Tim Sadler

Company officers

Lindsay Cane (Company Secretary)

5a

Oxford Direct Services update report for 2019/20 (Private)

The Managing Director has submitted an update on the Oxford Direct Services Group performance for 2019/20.

Recommendation: that the Shareholder and Joint Venture Group resolves to note ODS Group performance for the financial year 2019/20; recent ODS Board activity; progress on the ODS Business plan; and consequential decisions.

6.50 pm
20 mins

6.

Oxford West End Development (OxWED)

Those who may attend for this company’s items:

Oxford City Council’s Company Directors

Tom Bridgman

Gordon Mitchell

Jane Winfield

For the company

Lindsay Cane (Company Secretary)

Stephen Hing (OxWED Development Director)

Kevin Minns (OxWED Executive Officer)

6a

OxWED update report June 2020 (Private)

The Development Director for OxWED has submitted an update on the work of the company.

Recommendation: that the Shareholder and Joint Venture Group discusses and notes the report.

7.10 pm
15 mins

7.

Barton Oxford Limited Liability Partnership (LLP)

Those who may attend for this company’s items:

City Council’s representatives on the Limited Liability Partnership (LLP):

Stephen Clarke

Caroline Green

Jane Winfield (Regeneration and Major Projects Service Manager)

7a

Barton LLP update report June 2020 (Open, Private appendix) pdf icon PDF 129 KB

The Regeneration and Major Projects Service Manager has submitted an update on the activities of Barton Oxford LLP.

Recommendation: that the Shareholder and Joint Venture Group discusses and notes the report and the private appendix.

7.25 pm
30 mins

8.

Oxford City Housing Ltd - the Housing Group

Those who may attend for this company’s items:

Company Directors:

Stephen Clarke

Jane Winfield

Mike Day (Managing Director)

Others in attendance

Lindsay Cane (Company Secretary)

David Watt (Strategic Finance Manager)

8a

Governance Update on appointments for Housing Group of Companies (Open, Private appendix) pdf icon PDF 226 KB

The Company Secretary has submitted a report on recent developments in regard to the composition of the Boards of three Housing Group companies, seeking confirmation of recent appointments.

Recommendation: that the Shareholder and Joint Venture Group agrees the four recommendations in the report.

8b

Housing Group Finance and Performance update report June 2020 (Private)

The Strategic Finance Manager of the Housing Group has submitted an update on the 2019/20 outturn position; and on the development and acquisition programme, the business plan refresh, and the risk register.

Recommendation: that the Shareholder and Joint Venture Group considers and agrees the four recommendations in the report.

Items for the Shareholder and Joint Venture Group

Items unrelated to an individual company or companies for consideration by the Group.

7.55 pm

9.

Minutes of the previous meeting (Part private) pdf icon PDF 305 KB

Recommendation: to approve the public and private minutes of the Shareholder and Joint Venture Group meeting on 19 November  2019 as a true and correct record.

 

(The meeting scheduled for 17 March 2020 was cancelled)

10.

SJVG Dates of next meetings

Dates of next meetings:

Shareholder and Joint Venture Group           Companies Scrutiny Panel

16 September 2020                                          14 September 2020

16 December 2020                                           14 December 2020