Guidance on personal and prejudicial interests is attached to these agenda pages.

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Members of the public may, if the Board Member agrees, ask a question of the Board Member on any item for decision on this agenda (other than on the minutes). The full text of any question must be notified to the Head of Law and Governance by no later than 9.30 am two clear working days before the meeting. Questions by the public will be taken as read and, at the Board

Member’s discretion, responded to either orally or in writing at the meeting. No supplementary question or questioning will be permitted.

The total time permitted for this item will be 15 minutes.

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City Councillors may, at the Board Member’s discretion, ask a question or address the Board Member on an item for decision on the agenda (other than on the minutes). The full text of any question and the nature of any address must be notified to the Head of Law and Governance by no later than 9.30 am two clear working days before the meeting. Questions by councillors will be taken as read and, at the Board Member’s discretion, responded to either orally or in writing at the meeting. No supplementary question or questioning will be permitted. If an address is made, the Board member will either respond or have regard to the points raised in reaching her or his decision. If the address is by the Chair of a Scrutiny Committee or her or his nominee then the Board member will be required to say as part of their decision whether they accept the Scrutiny recommendations made.

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This report recommends the Board Member to approve the use of the Aids and Adaptations Capital Budget for the provision of rear extensions at 54 Balfour Road, 9 Bears Hedge, 5 Nicholson Road and 1 Outram Road  in order to provide suitable accommodation for tenants with disabilities.  Each extension will cost more than £25,000 and so need Executive approval.

The Head of Corporate Assets submitted a report (previously circulated, now appended) concerning proposed extensions to provide suitable accommodation for tenants with disabilities at 54 Balfour Road, 5 Nicholson Road, 9 Bears Hedge and 1 Outram Road.

Chris Pyle (Housing Projects Manager) indicated that he would, for future information, be contacting other local authorities to see what actions they took in these circumstances.

Resolved to APPROVE the use of the Aids and Adaptations Capital Budget for the erection of rear extensions to 1 Outram Road (estimated cost £50,000), 9 Bears Hedge (Lowest sum tendered £39,636), 74 Balfour Road (lowest sum tendered £45,883) and 5 Nicholson Road (lowest sum tendered £29, 562) for the existing disabled tenants and otherwise on terms to be agreed by the Head of Corporate Assets.

This report recommends the Board Member to approve the entry by the Council into a formal agreement with the County Council to part fund an extension to 21 Farmer Place for the purposes described in the report.

The Head of Corporate Assets submitted a report (previously circulated, now appended) which sought approval to enter into an agreement with Oxfordshire County Council to part fund an extension to provide additional accommodation for foster children at 21 Farmer Place, Oxford.

Resolved to APPROVE the Council’s entry into a formal agreement with Oxfordshire County Council to part fund an extension at 21 Farmer Place to enable the fostering of additional children as detailed in the report; and otherwise on terms and conditions to be agreed by the Head of Corporate Assets.

This report recommends the Board Member to:-

(1)   Agree to the commencement of the procurement project as set out in the report for the supply and management of temporary accommodation effective from 1^st April 2012;

(2)   Delegate authority to the Head of Service, Housing and Communities, to approve the award of a contract (under a Temporary to Permanent model) to the supplier providing the most economically advantageous tender, following the evaluation of tender submissions, for a contract term of up to 15 years;

(3)   Authorise the Head of Service, Housing and Communities, to further extend the Oxford Social Lettings Agency contract for a wind-down period up to 31^st March 2013, if required;

(4)Delegate authority to the Head of Service, Housing and Communities, to award the contract (under a Housing Association leasing scheme

      model) to the next most successful bidder, for a contract term of up to

      5 years, should contracts not be agreed between the Council and the

      preferred bidder by January 2012.

The Head of Corporate Assets submitted a report (previously circulated, now appended) that sought authorisation to award a contract to supply and manage temporary accommodation on behalf of Oxford City Council.

Resolved to:-

(1)   Agree to the commencement of the procurement project as set out in the report for the supply and management of temporary accommodation effective from 1^st April 2012;

(2)   Delegate authority to the Head of Service, Housing and Communities, to approve the award of a contract (under a Temporary to Permanent model) to the supplier providing the most economically advantageous tender, following the evaluation of tender submissions, for a contract term of up to 15 years;

(3)   Authorise the Head of Service, Housing and Communities, to further extend the Oxford Social Lettings Agency contract for a wind-down period up to 31^st March 2013, if required;

(4)   In the event that the contract referred to in recommendation (2) cannot be agreed with the preferred bidder by January 2012, to delegate authority to the Head of Service for Housing and Communities to award the contract to an alternative bidder, providing the next most economically advantageous tender, either under a Temporary to Permanent model, or the already advertised Housing Association Leasing Scheme Model, in the latter case for a contract term of up to 5 Years.

If the Board member wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the Board member to pass a resolution in accordance with the provisions of Paragraph 21(1)(b) of the Local Authorities (Executive Arrangements) (Access to Information)

(England) Regulations 2000 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule I2A of the Local Government Act 1972.

The Board member may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

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