The film of the Council meeting is here: https://youtu.be/SvfVI2KkKOI

Film of the Mayor Making ceremony is here:https://youtu.be/ih879M96Z1k

Councillor Wolff proposed, seconded by Councillor Gant, that Councillor Simmons be elected Lord Mayor. There were no other nominations.

Council resolved to elect Councillor Simmons as Lord Mayor of Oxford for the Council Year 2019/20.

Councillor Simmons took the Chair from Councillor Cook and subsequently signed the Declaration of Acceptance of Office.

Councillor Wade proposed, seconded by Councillor Tanner, that Councillor Altaf Khan be elected Deputy Lord Mayor. There were no other nominations.

Council resolved to elect Councillor Altaf Khan as Deputy Lord Mayor of Oxford for the Council Year 2019/20.

Councillor Altaf Khan subsequently signed the Declaration of Acceptance of Office.

Councillor Roz Smith proposed, seconded by Councillor Hollingsworth, that Councillor Goddard be elected Sheriff. There were no other nominations.

Council resolved to elect Councillor Goddard as Sheriff of Oxford for the Council Year 2019/20.

Councillor Goddard subsequently signed the Declaration of Acceptance of Office.

There were no declarations.

Announcements by:

1.    The Lord Mayor

2.    The Chief Executive (if any)

The Lord Mayor reminded councillors of the arrangements for the civic ceremonies following the meeting.

Council will recall that on 15 May 2018 Councillor Brown was elected as Leader of the Council for a term of office ending on the day of the Annual Council meeting in 2020 (following all-out elections scheduled in May 2020)

Council noted that Councillor Brown remained as Leader of the Council for a term of office ending on the day of the annual council meeting in 2020.

Council will receive and note a report from the Leader, Councillor Brown, on:

1.      the appointment of the deputy Leader of the Council;

2.      the appointment of up to 8 additional members of the City Executive Board;

3.      the responsibilities of the Leader, Deputy Leader, and other City Executive Board Members;

4.      the Council’s representative on the Oxfordshire Growth Board;

5.      the Council’s representatives (and substitutes if any) on the three advisory sub-groups:

o    Oxfordshire Plan 2050

o    Affordable Housing

o    Infrastructure

6.      the appointment of Shareholders for:

o      Oxford City Housing Limited (comprising OCH Ltd; OCH (Development) Ltd, OCH (Investment) Ltd;

o      Oxford West End Development Ltd

o      Oxford Direct Services (comprising ODS Ltd; ODS (Trading) Ltd)

7.      the Executive Scheme of Delegation as set out in the Section 4 of the Council’s Constitution; and

8.      any other matters

The Constitution is available on the Council’s website

The Leader of the Council reported that she was changing the name of the executive from ‘City Executive Board’ to ‘Cabinet’ with immediate effect.

She reported her appointment of the Deputy Leader and her Cabinet, and also on a number of appointments as set out below.

She would arrange for circulation of portfolio names and responsibilities once she had determined these.

The Leader of the Council confirmed there were no changes to the Executive Scheme of Delegation as set out in the Section 4 of the Council’s Constitution (apart from replacing City Executive Board with Cabinet throughout).

The Head of Law and Governance has submitted a report asking Council to appoint committees and the members serving on those committees for the Council year 2019-20 in accordance with the provisions of the Local Government and Housing Act 1989 (Section 15) and other relevant legislation.

Appendices 2 and 3 will be circulated in the Briefing Note published on 10 May, and any outstanding nominations to committee seats may be announced, or agreed, as appropriate at the meeting.

Recommendations: Council is recommended to:

1.         Approve the structure of the Council committees, as defined within the Council’s constitution and set out in Appendix 1: Committee structure;

2.         Approve the methods, calculations and conventions used in determining political representation on committees as outlined in the report and set out in Appendix 2: Political proportionalities on Council committees (other than those to be appointed on an ad hoc basis) 2019-20;

3.         Approve the appointment of nominated members to Council committees in accordance with the requirements of political proportionality and the nominations made by political groups, as set out in Appendix 3: Committee nominations 2019-20;

4.         Agree that all members of Council will form the pool of members able to observe on appeals and some grievances panels;

5.         Appoint three non-executive members to the Oxfordshire Growth Board Scrutiny Panel;

6.         Appoint one non-executive member to the Joint Oxfordshire Health Overview and Scrutiny Committee (see Appendix 3: Committee nominations 2019-20).

Council had before it the report of the Head of Law and Governance setting out the appointments to committees, and separately published appendices setting out the political balance calculations, and the nominations by each group to committee places.

Revised appendices were tabled setting out the new political balance calculations and changes in the proposed memberships of committees to take account of the non-grouped independent councillors’ decisions to decline the committee seats offered to them.

The Head of Law and Governance reported the decision of the Group Leaders:

·         The Labour Group would take the unallocated seat on the Standards Committee

·         The Liberal Democrat Group would take the unallocated seat on the Audit and Governance committee

Council resolved to:

1.    Approve the structure of the Council committees, as defined within the Council’s constitution and set out in Appendix 1: Committee structure;

2.    Approve the methods, calculations and conventions used in determining political representation on committees as outlined in the report and set out in Revised Appendix 2: Political proportionalities on Council committees 2019-20; and

a.    Note that the Labour Group had chosen the unallocated seat on the Standards Committee;

b.    Agree that the unallocated seat on the Audit and Governance Committee be allocated to the Liberal Democrat Group

3.    Approve the appointment of nominated members to Council committees in accordance with the requirements of political proportionality and the nominations made by political groups, as set out in the table below;

4.    Agree that all members of Council will form the pool of members able to observe on appeals and some grievances panels;

5.    Appoint two non-executive members to the Oxfordshire Growth Board Scrutiny Panel as shown in the table below;

6.    Appoint one non-executive member to the Joint Oxfordshire Health Overview and Scrutiny Committee as shown in the table below; and

7.    Delegate authority to the Head of Law and Governance to fill appointments to any vacant seats in accordance with the instructions of the relevant Group Leaders.

The Chief Executive recommends Council to agree the Council’s scheme of delegation for its responsibilities set out in Section 5 of the Council’s Constitution as agreed on 26 November 2018 and published with minor amendments on the website in April 2019.

The Constitution is available on the Council’s website

Council resolved to agree the Council’s Scheme of Delegation or its responsibilities set out in Section 5 of the Council’s Constitution as agreed on 26 November 2018 and published with minor amendments on the website in April 2019.