There were no apologies for absence.

There were no declarations of interest.

Site address:        Oxford High School, Belbroughton Road, Oxford

Proposal:               To confirm the ‘Group’ designation Order, which includes and protects 2 groups; Group 1 (G1) is composed of x 2 Norway maples, x 1 walnut, x 10 silver birch; x 2 white willows form Group 2 (G2). The two groups are located along the southeastern boundary of Oxford High School as indicated on the Tree Preservation Order map (Appendix 1).

Officer recommendation: That the West Area Planning Committee confirm: Oxford City Council – Oxford High School - Belbroughton Road (No.1) Tree Preservation Order 2016 without modification.

The Committee considered an application for a ‘group’ designation Order, which includes and protects 2 groups of trees (Group 1 (G1): x 2 Norway maples, x 1 walnut, x 10 silver birch; Group 2 (G2): x 2 white willows) located along the south-eastern boundary of Oxford High School, Belbroughton Road, Oxford.

The Planning Officer and Tree Officer presented the report and answered questions from the Committee.

On being put to the vote the Committee agreed with the officer recommendation.

The Committee resolved to confirm Oxford City Council – Oxford High School - Belbroughton Road (No.1) Tree Preservation Order 2016 without modification.

Site address:           30 Warnborough Road, Oxford (site plan: appendix 1)

Proposal:                 Erection of three storey side extension and part two, part three storey rear extension (Amended Plans)

Officer recommendation:

The West Area Planning Committee is recommended to support the development in principle but defer the application in order to draw up a legal agreement in the terms outlined below, and delegate to officers the issuing of the notice of permission, subject to the following conditions on its completion and for the reasons detailed in the report.

Conditions:

1.            Development begun within time limit      

2.            Develop in accordance with approved plans    

3.            Samples in Conservation Area    

4.            Tree Protection Plan (TPP) 1        

5.            Arboricultural Method Statement (AMS) 1

Legal Agreement

To restrict the commencement of development for this application until such time as the planning permission (16/01691/FUL) for the adjoining property at 31 Warnborough Road has been completed.

The Committee considered an application for the erection of a two storey side extension and part two, part three storey rear extension at 30 Warnborough Road, Oxford.

The Planning Officer presented the report.  He advised the Committee that the Highways Authority had raised no objection to the application subject to a condition requiring additional cycle storage; however, as this was an extension, and not a new build, officers did not consider that such a condition was necessary.

Ann Bischoff (applicant) and Henry Venners (agent) spoke in support of the application.

In reaching their decision, the Committee considered the officers report, presentation and the address of the public speakers.  With regard to the matter of additional cycle storage the Committee noted that the applicant had already provided cycle storage as part of the planning submission and had confirmed that they were willing to provide more in line with the Highways Authority comments. The Committee agreed that this should be conditioned.

On being put to the vote the Committee agreed with the officer recommendation.

The Committee resolved to support the development in principle but defer application 16/01046/FUL in order to draw up a legal agreement in the terms outlined below, and delegate to officers the issuing of the notice of permission, subject to the following conditions, as amended below, on its completion.

Conditions:

1.            Development begun within time limit      

2.            Develop in accordance with approved plans    

3.            Samples in Conservation Area    

4.            Tree Protection Plan (TPP) 1        

5.            Arboricultural Method Statement (AMS) 1

6.            Provision of additional cycle storage

Legal Agreement

To restrict the commencement of development for this application until such time as the planning permission (16/01691/FUL) for the adjoining property at 31 Warnborough Road has been completed.

Site address:

Westgate Centre And Adjacent Land Encompassing The Existing Westgate Centre And Land Bounded By Thames St, Castle Mill Stream, Abbey Place, Norfolk St, Castle St, Bonn Square, St Ebbes St, Turn Again Lane And Old Greyfriars St (site plan: appendix 1)

Proposal:

The outline planning application (13/02557/OUT) was an Environmental Impact Assessment application and an Environmental Statement was submitted. Approval of all reserved matters was granted (14/02402/RES) under condition 5 of the outline planning permission. This application seeks approval of amended reserved matters for the appearance, landscaping, layout and scale of part of the rooftop garden space of Building 3.

Officer recommendation:

The West Area Planning Committee is recommended to grant planning permission for the reasons stated in the report and subject to the following conditions:

1.     Development begun within time limit           

2.     Develop in accordance with approved plans         

3.     Materials as specified

4.     No amplified music within Kitchen Quad and Pavilion

The Committee considered an application for approval of amended reserved matters for the appearance, landscaping, layout and scale of part of the rooftop garden space of Building 3 at the Westgate Centre re-development.

The Planning Officer presented the report.  He apologised to the Committee that the word “performances” had been omitted from Condition 4 and should be corrected to read: No amplified music performances within Kitchen Quad and Pavilion.

In discussion the Committee noted that when the outline planning permission was granted it had been acknowledged that there would be ambient noise levels from the external areas of all the rooftop restaurants.  However, the Committee considered that it would be appropriate to place time restrictions on the use of amplified music for all of the rooftop restaurants and that this should be secured by condition.

On being put to the vote the Committee agreed with the officer recommendation.

The Committee resolved to approve application 16/02139/RES subject to the following conditions as amended below:

1.     Development begun within time limit           

2.     Develop in accordance with approved plans         

3.     Materials as specified

4.     No amplified music performances within Kitchen Quad and Pavilion

5.     Time restrictions to be placed on amplified music

Site address:           85/85A Aldrich Road Oxford (site plan: appendix 1)  

Proposal:                  Erection of garden shed.

Officer recommendation: The West Area Planning Committee is recommended to approve planning permission for the reasons stated in the report and subject to the following conditions:

Conditions:

1.     Development begun within time limit           

2.     Develop in accordance with approved plans         

3.     Sustainable Drainage measures      

4.     Materials as specified Treated Timber Frame - Softwood, Ref: BDC4184-03 DAS

The Committee considered a report detailing an application for planning permission for the erection of garden shed at 85/85A Aldrich Road, Oxford, OX2 7SU.

On being put to the vote the Committee agreed with the officer recommendation.

The Committee resolved to approve application 16/02218/CT3 at 85/85A Aldrich Road, Oxford, OX2 7SU for the reasons stated in the report and subject to the following conditions:

1.     Development begun within time limit           

2.     Develop in accordance with approved plans         

3.     Sustainable Drainage measures      

4.     Materials as specified Treated Timber Frame – Softwood

(Ref: BDC4184-03 DAS)

Minutes from the meeting on 11 October 2016

Recommendation: That the minutes of the meeting held on 11 October 2016 are approved as a true and accurate record.

The Committee resolved to approve the minutes of the meeting held on 11 October 2016 as a true and accurate record.

Items for consideration by the committee at future meetings are listed for information. They are not for discussion at this meeting.

16/01896/CT3: 21, 23, 25 and 27 Chatham Road and 10 to 40 Fox Crescent, Oxford 

16/01883/CT3: 17 Jericho Street, Oxford, OX2 6BU 

Chiltern Line - East West Rail link - all applications 

16/02377/FUL: 134 Wytham Street, OX1 4TW 

16/02676/FUL: 48 Ridgefield Rd, Oxford, OX4 3BX 

16/01413/FUL: Land Adjacent 279 Abingdon Road, Oxford 

16/01909/FUL: Linton Lodge Hotel, 11-13 Linton Road, OX2 6UJ 

16/02293/FUL: 40 St Thomas Street, Oxford, OX1 1JP 

16/02296/CT3: Car Park, Walton Well Road, Oxford 

16/00882/FUL: 135 - 137 Botley Road, Oxford 

16/02177/FUL: Land Adjacent Summertown Church Hall, Portland Road, Oxford, OX2 7EZ 

16/01725/FUL and 16/01727/LBC: St Edward's School, Woodstock Road, OX2 7NN 

16/01352/FUL: 164 Marlborough Road, Oxford, OX1 4LT 

15/03524/FUL: Oxford Spires Four Pillars Hotel, Abingdon Road, Oxford, OX1 4PS 

16/02620/RES: Westgate Centre and Adjacent Land, Oxford, OX1 1NX - Encompassing The Existing Westgate Centre And Land Bounded By Thames St, Castle Mill Stream, Abbey Place, Norfolk St, Castle St, Bonn Square, St Ebbes St, Turn Again Lane And Old Greyfriars 

16/02152/CT3:  161 - 161B Iffley Road, Oxford 

16/02405/FUL: 79 Harefields, OX2 8NR 

16/02271/FUL 24 Rosamund Road (related to 16/00391/FUL) 

16/01220/FUL & 16/01221/FUL: 16 Northmoor Road, Oxford, OX2 6UP 

16/02687/FUL: 265 - 279 Iffley Road and Garages, Percy Street, Oxford, OX4 4AH

16/01541/FUL: The Honey Pot, 8 Hollybush Row, OX1 1J 

15/01601/FUL: 26 Norham Gardens, Oxford, OX6 6QD 

The Committee observed that there was a long list of forthcoming applications and that this was due in part to the large volume of major applications before the Council which inevitably added to the workload of the planning team.

The Committee will meet at 6.00pm on the following dates:

13 Dec 2016

24 Jan 2017

21 Feb 2017

14 Mar 2017

11 Apr 2017

9 May 2017

The Committee noted the date of future meetings.