Apologies for absence were received from Councillor Cook (substitute Councillor Darke) and Councillor Price (substitute Councillor Coulter).

There were no declarations of interest made.

The Head of City Development has submitted a report which details an application for the demolition of existing building and outline application (seeking approval of access, appearance, layout and scale) for the erection of a new building on 4 levels consisting of Class B1 offices on ground floor and 17 x 1-bed and 13 x 2-bed flats at upper levels with provision of cycle and bin stores plus communal garden area (amended description and plans) on part of the former Travis Perkins Site, Collins Street.

Officer recommendation: to grant outline planning permission subject to conditions:

1.      Time – outline / reserved matters.

2.      Plans – in accordance with approved plans.

3.      Materials – samples agree prior to construction.

4.      Contamination – prior to construction.

5.      Biodiversity – measures for wildlife.

6.      Restrict B1 Office use and no change use allowed.

7.      Turning/ servicing area, for turning only; no parking.

8.      Residents exclude from CPZ.

9.      Construction Traffic Management Plan – details prior to construction.

10.   Cycle & bin storage – further details.

11.   Fourth floor – roof and terraces; restrict use to maintenance, other than designated terraces.

12.   Windows – obscure glazing, as on approved plans; at all times.

13.   Public Art – scheme for implementation inc details & location.

14.   NRIA – build in accordance with; provide further details of PV, water butts.

15.   SUDS – build in accordance with.

16.   Tree - Tree Protection Plan.

17.   Trees – Details of methods of working (construction and demolition).

18.   Tree – no dig.

19.   Tree – pruning – detailed specification required.

20.   Tree – underground services.

21.   Details of boundary treatment prior to occupation.

22.   Details of additional privacy division on rear balconies at first and second floors prior to construction.

and completion of a legal agreement: 50% of flats on site as affordable units.

The Head of City Development submitted a report which detailed an application for the demolition of the existing building and outline application (seeking approval of access, appearance, layout and scale) for the erection of a new building on 4 levels consisting of Class B1 offices on ground floor and 17 x 1-bed and 13 x 2-bed flats at upper levels with provision of cycle and bin stores plus communal garden area (amended description and plans) on part of the former Travis Perkins Site, Collins Street.

The Committee resolved to support the grant of outline planning permission 14/01723/OUT, at Travis Perkins site, Collins Street, with conditions as listed below, and to delegate to officers the issuing of the decision notice subject to completion of a legal agreement to secure amongst other things 50% of flats on site as affordable units; or the refusal of permission if a legal agreement is not completed.

Conditions:

1.     Time – outline / reserved matters.

2.     Plans – in accordance with approved plans.

3.     Materials – samples agree prior to construction.

4.     Contamination – prior to construction.

5.     Biodiversity – measures for wildlife.

6.     Restrict B1 Office use and no change use allowed.

7.     Turning/ servicing area, for turning only; no parking.

8.     Residents exclude from CPZ.

9.     Construction Traffic Management Plan – details prior to construction.

10.  Cycle & bin storage – further details.

11.  Fourth floor – roof and terraces; restrict use to maintenance, other than designated terraces.

12.  Windows – obscure glazing, as on approved plans; at all times.

13.  Public Art – scheme for implementation inc details & location.

14.  NRIA – build in accordance with; provide further details of PV, water butts.

15.  SUDS – build in accordance with.

16.  Tree - Tree Protection Plan.

17.  Trees – Details of methods of working (construction and demolition).

18.  Tree – no dig.

19.  Tree – pruning – detailed specification required.

20.  Tree – underground services.

21.  Details of boundary treatment prior to occupation.

22.  Details of additional privacy division on rear balconies at first and second floors prior to construction.

The Head of City Development has submitted a report which details an application for the variation of condition 2 of planning permission 11/02382/FUL (for 55 student study rooms) to allow inclusion of kitchen, dining room/common room, reception area etc.

Officer recommendation: to grant planning permission subject to conditions:

1.      Develop in accordance with approved plans.

2.      Privacy louvres.

3.      Management of students.

4.      Out of term use.

5.      Tree protection.

6.      Trees - no felling, lopping, topping.

7.      Landscape - underground services.

8.      Tree protection plan.

9.      Root protection area.

10.   Landscape plan.

11.   Landscape carry out after completion.

12.   Landscape management plan.

13.   Students no cars.

14.   No car parking on site.

15.   Control of access.

16.   Delivery times.

17.   Cycle parking.

18.   CCTV.

19.   Boundary treatment.

20.   Ground contamination.

21.   Vibration.

22.   Noise attenuation.

23.   Facilities for disposal of fats, oils, grease etc from kitchen.

24.   Flood risk assessment.

25.   Sustainable drainage.

26.   Sustainability.

27.   CEMP.

28.   Travel plan.

29.   Archaeology.

30.   Public art.

31.   Wildlife habitats.

The Head of City Development submitted a report which detailed an application for the variation of condition 2 of planning permission 11/02382/FUL (for 55 student study rooms) to allow inclusion of a kitchen, dining room/common room, and reception area at the development at 17-41 Mill Street/Osney Lane, Oxford.

Henry Nebrensky and Rhiannon Ash, local residents, explained their concerns about the application.

The Committee, with advice from officers, discussed traffic movements including deliveries and private cars and the control of out of term use to prevent the building’s use as a hotel. The Committee were minded to ensure that the wording of conditions on this application provided sufficient control to prevent use of the premises as a hotel which would give rise to an unacceptable increase in traffic movements.

The Committee resolved to grant planning permission for application 14/02397/VAR, at Osney Lane, subject to conditions as set out below (subject to agreement with the Chair on the wording of Condition 4), and/or an informative (to be agreed in consultation with the Chair) to control out of term use:

Conditions

1.     Develop in accordance with approved plans.

2.     Privacy louvres.

3.     Management of students.

4.     Out of term use.

5.     Tree protection.

6.     Trees - no felling, lopping, topping.

7.     Landscape - underground services.

8.     Tree protection plan.

9.     Root protection area.

10.  Landscape plan.

11.  Landscape carry out after completion.

12.  Landscape management plan.

13.  Students no cars.

14.  No car parking on site.

15.  Control of access.

16.  Delivery times.

17.  Cycle parking.

18.  CCTV.

19.  Boundary treatment.

20.  Ground contamination.

21.  Vibration.

22.  Noise attenuation.

23.  Facilities for disposal of fats, oils, grease etc from kitchen.

24.  Flood risk assessment.

25.  Sustainable drainage.

26.  Sustainability.

27.  CEMP.

28.  Travel plan.

29.  Archaeology.

30.  Public art.

31.  Wildlife habitats.

Informative: out of term use restricted – no use as hotel to prevent additional private car and delivery vehicle movements on adjoining streets.

The Head of City Development has submitted a report which details a planning application for the variation of condition 11 (opening hours) of planning permission 07/01187/FUL (Erection of supermarket) to allow for the extension of opening hours.

Officer recommendation: to grant planning permission subject to conditions

1.      Development begun within time limit.

2.      Deemed in accordance with approved plans.

3.      Opening hours.

The Head of City Development submitted a report which detailed a planning application for the variation of condition 11 (opening hours) of planning permission 07/01187/FUL (Erection of supermarket) to allow for the extension of opening hours.

The Committee resolved to grant planning permission subject to conditions

1.     Development begun within time limit.

2.     Deemed in accordance with approved plans.

3.     Opening hours.

The Head of City Development has submitted a report which details an application for change of use from Use Class A1 (Retail) to Use Class A3 (Restaurant).

Officer recommendation: to grant planning permission subject to conditions

1.      Development begun within time limit.

2.      Develop in accordance with approved plans.

3.      Opening hours.

4.      Scheme for cooking fumes and odours.

5.      Scheme to protect against noise.

6.      Noise limits on plant.

7.      Bin storage details.

The Chair informed the Committee that this application was deferred to a future meeting to allow officers to undertake further work.

The Head of City Development has submitted a report which details an application for planning permission for:

·           demolition of 4-5 Queen Street and the rear of 114-119 St Aldates;

·           renovation and alteration of remaining properties at 114-119 St. Aldates with roof extension, plus erection of new building to Queen St on 5 levels plus basement.;

·           change of use from offices and retail to form 2 Class A1 retail units plus further unit for either Class A1 (retail), Class A2 (offices) or Class A3 (restaurant) at basement and ground floor levels;

·           provision of 133 student study rooms at upper levels, plus ancillary facilities at basement level and cycle parking for 110 cycles at ground floor level.

Officer recommendation: to grant planning permission subject to conditions and a legal agreement

1.      Development begun within time limit.

2.      Develop in accordance with approved plans.

3.      Submission of design details for windows, roof extension, shop fronts etc.

4.      Material Samples in Conservation Area.

5.      No demolition before rebuilding contract.

6.      Student Accommodation – Full Time Courses / Management Plan.

7.      Student Accommodation - No cars.

8.      Student Accommodation - Out of Term Use.

9.      Archaeology - Design & method statement.

10.   Archaeology – WSI.

11.   Transport Assessment.

12.   Travel Plan.

13.   Cycle and Refuse Areas Provided.

14.   Construction Traffic Management Plan.

15.   Noise - insulation before use.

16.   Air conditioning plant       

17.   Scheme of extraction / treating cooking odours from restaurant.

18.   Detailed Energy Statement / NRIA.

19.   Drainage Strategy.

20.   Biodiversity Measures / Enhancements.

21.   Development of a Servicing Plan for all uses.

Legal agreement: £628,028.24 towards off-site affordable housing provision.

The Head of City Development submitted a report which detailed an application for planning permission for:

·           demolition of 4-5 Queen Street and the rear of 114-119 St Aldates;

·           renovation and alteration of remaining properties at 114-119 St. Aldates with roof extension, plus erection of new building to Queen St on 5 levels plus basement.;

·           change of use from offices and retail to form 2 Class A1 retail units plus further unit for either Class A1 (retail), Class A2 (offices) or Class A3 (restaurant) at basement and ground floor levels;

·           provision of 133 student study rooms at upper levels, plus ancillary facilities at basement level and cycle parking for 110 cycles at ground floor level.

Evie Kemp and Pam Manix, representing the Oxford Jewish Heritage Committee, spoke about the archaeological opportunities provided by this application.

Stewart Deering, representing the applicant, spoke in support of the application.

The Committee, with advice from officers, discussed the application and in particular concerns about the requirements for a sensitive design of the Queen Street frontage, adequate and useable cycle and bin storage, and to take advantage of the opportunity for archaeological study.

The Committee resolved to support the grant of planning permission for application 14/02256/FUL, 4-5 Queen Street/ 114-119 St Aldates and delegate to officers the issuing of the decision notice subject to:

-       approval by the Committee of the details of conditions 9, 10, and 13, before these are discharged to ensure that the specific points of concern are fully addressed; and

-       an additional condition (22) that notwithstanding submitted details further details for the façade treatment for the Queen Street frontage be submitted to the Council and agreed by the Committee; and

-       the completion of a legal agreement to secure amongst other things a contribution towards affordable housing off-site;

or the refusal of permission if a legal agreement is not completed.

Conditions

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

3.     Submission of design details - windows, roof extension, shop fronts etc.

4.     Material Samples in Conservation Area.

5.     No demolition before rebuilding contract.

6.     Student Accommodation – Full Time Courses / Management Plan.

7.     Student Accommodation - No cars.

8.     Student Accommodation - Out of Term Use.

9.     Archaeology - Design & method statement.

10.  Archaeology – Written scheme of investigation.

11.  Transport Assessment.

12.  Travel Plan.

13.  Cycle and Refuse Areas Provided.

14.  Construction Traffic Management Plan.

15.  Noise - insulation before use.

16.  Air conditioning plant. 

17.  Scheme of extraction / treating cooking odours from restaurant.

18.  Detailed Energy Statement / NRIA.

19.  Drainage Strategy.

20.  Biodiversity Measures / Enhancements.

21.  Development of a Servicing Plan for all uses.

22.  Design of Queen Street frontage to be agreed.

Legal agreement:£628,028.24 towards off-site affordable housing provision

The Head of City Development has submitted a report which details two applications at St John’s College.

(i) 14/02399/FUL - Erection of new study centre building on 2 and 3 level basement as an extension to existing library. Re-landscaping of Presidents Garden (amended plans).

Officer recommendation: to grant planning permission subject to conditions

1.      Development begun within 3 years.

2.      Development in accordance with approved plans.

3.      Samples in Conservation Area.

4.      Ground re-surfacing – SUDS.

5.      Programme of archaeological work.

6.      Implementation of programme of archaeological work.

7.      Landscaping plan required.

8.      Landscape carry out after completion.

9.      Hard landscaping.

10.   Landscape underground services.

11.   Tree Protection Plan.

12.   Arboricultural Method statement.

13.   Nesting birds.

14.   Lighting scheme – ecology.

15.   Remove bower structure by hand.

16.   Bat boxes.

17.   Construction Management Plan.

(ii) 14/02396/LBD - Internal and external alterations associated with links to the proposed library and study centre in the Presidents Garden. Various alterations to the Old Library, Laudian Library and Paddy Room at east and south ranges of Canterbury Quad, including access (amended plans).

Officer recommendation: to grant listed building consent subject to conditions

1.      Commencement of works Listed Building consent.

2.      Listed Building consent - works as approved only.

3.      7 days’ notice to Local Planning Authority.

4.      Listed Building notice of completion.

5.      Further works - fabric of Listed Building - fire regs.

6.      Sample panels of stonework.

7.      Repair of damage after works.

8.      Preservation of features from demolition.

9.      Walls/openings to match adjoining.

10.   Setting aside/reinstatement of features.

11.   Preservation of unknown features.

12.   Recording.

13.   Restoration of bookcases.

14.   Details relocated fabric.

15.   Samples of exterior materials.

The Head of City Development submitted a report which detailed an application for planning permission for a new study centre building on 2 and 3 level basement as an extension to existing library and re-landscaping of the Presidents Garden (amended plans) and an application for listed building consent for internal and external alterations associated with links to the proposed library and study centre in the Presidents Garden and various alterations to the Old Library, Laudian Library and Paddy Room at east and south ranges of Canterbury Quad, including access (amended plans) at St John’s College.

The planning officer recommended an additional condition to the listed building consent to require submission of further construction details and treatments of the new openings through the historic fabric.

Andrew Parker and Claire Wright, representing the applicant, spoke in support of the applications.

The Committee resolved to:

grant planning permission for application 14/02399/FUL, St John’s College, St Giles, subject to conditions:

1.     Development begun within three years.

2.     Development in accordance with approved plans.

3.     Samples in Conservation Area.

4.     Ground re-surfacing – SUDS.

5.     Programme of archaeological work.

6.     Implementation of programme of archaeological work.

7.     Landscaping plan required.

8.     Landscape carry out after completion.

9.     Hard landscaping.

10.  Landscape underground services.

11.  Tree Protection Plan.

12.  Arboricultural Method statement.

13.  Nesting birds.

14.  Lighting scheme – ecology.

15.  Remove bower structure by hand.

16.  Bat boxes.

17.  Construction Management Plan.

and to grant listed building consent 14/02396/LBD, at St John’s College, St Giles, subject to conditions:

1.     Commencement of works Listed Building consent.

2.     Listed Building consent - works as approved only.

3.     7 days’ notice to Local Planning Authority.

4.     Listed Building notice of completion.

5.     Further works - fabric of Listed Building - fire regulations.

6.     Sample panels of stonework.

7.     Repair of damage after works.

8.     Preservation of features from demolition.

9.     Walls/openings to match adjoining.

10.  Setting aside/reinstatement of features.

11.  Preservation of unknown features.

12.  Recording.

13.  Restoration of bookcases.

14.  Details relocated fabric.

15.  Samples of exterior materials.

16.  Further construction details and treatment of new openings through the historic fabric to be submitted.

The Head of City Development has submitted a report which details an application for the variation of condition 2 (approved plans) of planning permission 13/01645/FUL (Erection of two storey building accommodating music school and ancillary facilities) to allow alternative materials to be used and minor amendments to the approved plans involving alterations to windows.

Officer recommendation: to grant planning permission subject to conditions

1.      Time Limit.

2.      Develop in accordance with approved plans.

3.      Samples of materials required.

4.      Cycle parking details required.

5.      Tree protection plan to be implemented.

6.      Arboricultural construction methods as approved.

7.      Bat Survey recommendations to be carried out.

8.      Biodiversity measures required.

9.      External lighting scheme required.

10.   SUDS.

11.   Phased contamination risk assessment required.

12.   Sustainability measures to be implemented as approved.

Community Infrastructure Levy:

The development is liable for CIL to the amount of £9,500 unless a claim for relief is made.

The Head of City Development submitted a report which detailed an application for the variation of condition 2 (approved plans) of planning permission 13/01645/FUL (Erection of two storey building accommodating music school and ancillary facilities) to allow alternative materials to be used and minor amendments to the approved plans involving alterations to windows.

The Committee resolvedto grant planning permission for application 14/02294/VAR, at St Edward’s school, Woodstock Road, subject to conditions:

1.     Time Limit.

2.     Develop in accordance with approved plans.

3.     Samples of materials required.

4.     Cycle parking details required.

5.     Tree protection plan to be implemented.

6.     Arboricultural construction methods as approved.

7.     Bat Survey recommendations to be carried out.

8.     Biodiversity measures required.

9.     External lighting scheme required.

10.  SUDS.

11.  Phased contamination risk assessment required.

12.  Sustainability measures to be implemented as approved.

and note that the development is liable for Community Infrastructure Levy to the amount of £9,500 unless a claim for relief is made.

To receive information on planning appeals received and determined during October 2014.

The Committee is asked to note this information.

The Committee noted the report on planning appeals received and determined during October 2014.

Minutes from 8 October 2014.

Recommendation: That the minutes of the meeting held on 8 October 2014 be approved as a true and accurate record.

The Committee resolved to approve the minutes of the meeting held on 8 October 2014 as a true and accurate record.

The following applications which will be considered at future meetings of the committee are listed for information. They are not for discussion at this meeting.

Westgate: 14/02402/RES (to be determined at additional meeting on 25^th November 2014)

23 Walton Crescent: 14/02531/FUL 

Former Wolvercote Paper Mill: 13/01861/OUT 

Jericho Boatyard: 14/01441/FUL 

Aristotle Lane: 14/01348/FUL 

Dragon School Bardwell Road: 14/02466/FUL 

Chiltern Line - report on conditions 

13 Rectory Road: 14/02445/FUL 

The Committee noted the list of forthcoming applications.

The Committee will meet on the following dates:

2014

Thursday 13^th November if necessary (overflow meeting)

Wednesday 25^th November (additional meeting)

Wednesday 10^th December (Thursday 11^th December if necessary)

2015

Tuesday 13^th January (Thursday 15^th January if necessary)

Tuesday 10^th February (Thursday 12^th February if necessary)

Tuesday 10^th March (Thursday 19^th March if necessary)

Tuesday 14^th April (Thursday 16^th April if necessary)

Tuesday 12^th May (Thursday 14^th May if necessary)

The Committee noted that the next meeting would be held on 25^th November 2014.