Agenda and draft minutes

Agenda and draft minutes

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Contact: Catherine Phythian, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252402

Items
No. Item

74.

Declarations of interest

Minutes:

Councillor Cook stated that as a Council appointed trustee for the Oxford Preservation Trust and as a member of the Oxford Civic Society, he had taken no part in those organisations’ discussions or decision making regarding the applications before the Committee and that he was approaching the applications with an open mind, would listen to all the arguments and weigh up all the relevant facts before coming to a decision.

 

Councillor Upton stated that as a Council appointed trustee for the Oxford Preservation Trust and as a member of the Oxford Civic Society, she had taken no part in those organisations’ discussions or decision making regarding the applications before the Committee. She stated that she was precluded from taking part in the consideration of application 19/02841/VAR because of her role as part of the shareholder group of the Oxford City Housing Limited company (the applicant) which could give rise to a public perception of bias should she take part in the decision.

 

Councillor Donnelly stated that he was a member of the University of Oxford but that he had no links with Pembroke College, and was approaching application 19/02032/FUL with an open mind.

 

Councillor Fry stated that he was Chair of the Company Scrutiny Panel but that he had no prior knowledge of application 19/02841/VAR and was approaching it with an open mind.

 

 

Due to a technical problem with the presentation equipment the Chair took agenda items 5, 6 and 7 first.

75.

Minutes pdf icon PDF 372 KB

Recommendation: to approve the minutes of the meeting held on 10 December 2019 as a true and accurate record.

 

Minutes:

The Committee resolved to approve the minutes of the meeting held on 10 December 2019 as a true and accurate record.

76.

Forthcoming applications

Items currently expected to be considered by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

 

18/02644/FUL: Site Of Millway Close, Oxford, OX2 8BJ

Called in

19/00608/FUL: Jurys Inn, Godstow Road, Oxford, OX2 8AL

Committee decision

18/03133/FUL: Linton Lodge Hotel, 11-13 Linton Road, Oxford, OX2 6UJ

Committee decision

19/01662/FUL: 75 Botley Road, Oxford, OX2 0EZ

Called in

18/02989/FUL: 269 Cowley Road, Oxford, OX4 2AJ (Bartlemas Nursery)

Committee decision

19/02141/FUL: 42 Park Town, Oxford, OX2 6SJ

Called in

19/02142/LBC: 42 Park Town, Oxford, OX2 6SJ

19/02306/FUL: Castle Hill House, 9 New Road, Oxford, OX1 1LT

Committee decision

19/02307/LBC : Castle Hill House, 9 New Road, Oxford, OX1 1LT

19/02531/FUL: St Pauls House , Walton Street, Oxford, OX2 6ER

Committee decision

19/02578/OUT: Land Forming The Site Of Former Cold Arbour Filling Station, 281 Abingdon Road, Oxford, OX1 4US

Committee decision

19/02536/FUL: Land To The Rear Of 45 Wytham Street, Oxford, OX1 4TR

Called in

19/02601/FUL: Frewin Quad, New Inn Hall Street, Oxford, OX1 2DH

 

19/02815/FUL: Land Between 45 And 51 Hill Top Road, Oxford, Oxfordshire

Called in

19/02816/FUL: Land Between 45 And 51 Hill Top Road, Oxford, Oxfordshire

19/02817/FUL: Land Between 45 And 51 Hill Top Road, Oxford, Oxfordshire

19/02926/FUL: Land Adjacent The Old School, Gloucester Green, Oxford, OX1 2BU

Committee level decision

19/02749/FUL: 46 and 47 St Clement's Street, Oxford, OX4 1AG

Called in

19/03013/FUL: 8 Hollybush Row, Oxford,OX1 1JH

 

19/03149/FUL: Site Of Oxford University Science Area, South Parks Road, Oxford

 

19/03106/FUL: Lucy Faithfull House, 8 Speedwell Street, Oxford, OX1 1PX

 

19/02723/FUL: 20 Blenheim Drive, Oxford, OX2 8DG

 

19/03258/FUL Telecommunications Site Adjacent Redbridge Park And Ride, Abingdon Road, Oxford

Committee decision

19/03188/CT3: 32 Union Street, Oxford, OX4 1JP

Committee decision

19/02366/OUT: 472-474 Banbury Road, Oxford, OX2 7RG

 

 

Minutes:

The Committee noted the list of forthcoming applications.

77.

Dates of future meetings

Future meetings of the Committee are scheduled at 6.00pm on:

2020

21 January

11 February

10 March

7 April

 

 

 

 

Minutes:

The Committee noted the dates of future meetings.

 

78.

19/02032/FUL: Sir Geoffrey Arthur Building, Long Ford Close, Oxford, OX1 4NJ pdf icon PDF 935 KB

Site address:                   Sir Geoffrey Arthur Building, Long Ford Close, Oxford, OX1 4NJ

 

Proposal:                        Demolition of existing accommodation building and music room block to ground floor level and erection of replacement buildings to create 77 student bedrooms, 8 studio rooms and ancillary provision for Pembroke College on the Geoffrey Arthur Site in form of a Graduate building and a separate studio block, including adjustments to the public realm and pedestrian / vehicular access from Baltic Wharf.                 

 

Recommendation:

 

The West Area Planning Committee is recommended to:

1.     approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission subject to:

·         the satisfactory completion of a legal agreement under section.106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in the recommended heads of terms which are set out in the report; and

·         confirmation from the Secretary of State that the application will not be ‘called in’, following the referral of the application in accordance with The Town and Country Planning (Consultation) (England) Direction 2009;  and

·         completion of a 21 day statutory consultation period requested by the Environment Agency due to the application being recommended for approval contrary to their objections.

 

2.     agree to delegate authority to the Head of Planning Services to:

·         consider and deal with any new material planning considerations that may be raised through public consultation up to 6 February 2020 including deciding whether it is necessary to refer the application back to the committee prior to issuing the permission;

·         finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary; and

·         finalise the recommended legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in the report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in the report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Head of Planning Services considers reasonably necessary; and

·         complete the section 106 legal agreement referred to above and issue the planning permission.

 

Additional documents:

Minutes:

The Committee considered an application (19/02032/FUL) for planning permission for the demolition of the existing accommodation building and music room block to ground floor level and erection of replacement buildings to create 77 student bedrooms, 8 studio rooms and ancillary provision for Pembroke College on the Geoffrey Arthur Site in form of a Graduate building and a separate studio block, including adjustments to the public realm and pedestrian / vehicular access from Baltic Wharf.

 

The Planning Officer presented the report. The following verbal updates were given:

  • Paragraph 10.5 should read “…a net gain of 85 student beds that 34 C3 houses would be released.”
  • Paragraph 10.99 should read “river towpath” not “canal towpath”.
  • Condition 14 (Construction Transport Management Plan) should be amended to include an additional bullet point which reads “confirmation of the retention of the existing pedestrian and cyclist access across the application site between Baltic Wharf and the river towpath”.

 

Matthew Reece, local resident spoke against the application. 

 

Mike Naworynsky, Bursar Pembroke College, spoke in favour of the application and Stuart Cade, architect, answered questions from the Committee.

 

The Committee discussion focussed on the impact of the development in terms of overlooking on the conservatory and garden of the neighbouring residential property in Baltic Wharf.

 

The Committee considered the merits of a deferral following advice from Planning Officers.

 

A proposal to defer the application to obtain further information on i) the impact of the overlooking and ii) alternative window designs to offer further mitigation was moved and seconded.

 

An amendment to that proposal to defer the application solely on the basis of obtaining further information on the impact of the overlooking was moved and seconded.  On being put to the vote the amendment was carried and became the substantive proposal.

 

On the substantive proposal being put to the vote, the West Area Planning Committee resolved to defer consideration of application 19/02032/FUL for the following reason:

 

To enable further details to be provided by the applicant on the sight lines and views from the study bedrooms into the neighbouring property and evidence to support the assertion that the internal layout of the study bedrooms, which would be secured by condition, would serve as adequate mitigation.

 

Councillor Upton left the meeting at the end of this item.

79.

19/02841/VAR: 15-17 Elsfield Hall, Elsfield Way, Oxford, OX2 8EP pdf icon PDF 305 KB

Site address:                   15-17 Elsfield Hall, Elsfield Way, Oxford, OX2 8EP

 

Proposal:                         Removal of condition 25 (Solely for this use and no other purpose) of planning permission 18/03384/FUL (Demolition and relocation of the existing Cadet Hut (D2 Use Class) and the redevelopment of the Site to include erection of a 3 storey apartment block providing 26no. residential flats (C3 Use Class) comprising 9no. 1-bed and 17no. 2-bed apartments with associated access, parking and landscape arrangements.)   

 

Recommendation:

 

The West Area Planning Committee is recommended to:

1.     Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and the completion of a deed of variation to the previous legal agreement relating to Planning Applications 18/03384/FUL and 18/03385/FUL to ensure that this permission is made subject to the same terms of this previous agreement and grant planning permission.

 

2.       Agree to delegate authority to the Head of Planning Services to:

·       Finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary.

·       Complete necessary changes to vary the original legal agreement relating to Planning Applications 18/03384/FUL and 18/03385/FUL to ensure that this planning permission is subject to the same terms as this agreement and to add a clause into the legal agreement to negate the need for further deeds of variation should any future Section 73 applications be submitted relating to this site or the site at Cumberlege Close.

 

Additional documents:

Minutes:

The Committee considered an application (19/02841/VAR) for planning permission for the removal of condition 25 (Solely for this use and no other purpose) of planning permission 18/03384/FUL (Demolition and relocation of the existing Cadet Hut (D2 Use Class) and the redevelopment of the Site to include erection of a 3 storey apartment block providing 26no. residential flats (C3 Use Class) comprising 9no. 1-bed and 17no. 2-bed apartments with associated access, parking and landscape arrangements.)

 

The Planning Officer presented the report. He explained that the application sought the removal of Condition 25 which required the applicant to re-provide the cadet hut on the site within the building currently used as a gym. No changes are proposed to the design, layout or any other details relating to application 18/03384/FUL. This condition was now redundant as the South East Reserve Forces and Cadets Association had confirmed that they no longer required the building for use by the Cadets.  The building would continue to be used as a private gym, which is the present use of the building.

 

Lila Haracz, on behalf of the applicant Oxford City Housing Limited, spoke in favour of the application.

 

In response to a question about Class D1 use and compliance with Policy CS20 of the Core Strategy the Planning Officer referred the Committee to paragraphs 10.7 and 10.8 of the report.  He explained that the matter before the Committee concerned the removal of Condition 25 (18/03384/FUL) which required that the building be made available for use specifically by the cadets rather than retained for a general Class D1 use. In terms of a general community use function for future need officers were satisfied that this would be met by the Cutteslowe Community Centre and Cutteslowe Pavilion which were in close proximity to the application site.

 

In reaching its decision, the Committee considered all the information put before it.

 

After debate and on being proposed, seconded and put to the vote, the Committee agreed with the officer’s recommendation to approve the application.

 

The West Area Planning Committee resolved to:

 

1.       Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and the completion of a deed of variation to the previous legal agreement relating to Planning Applications 18/03384/FUL and 18/03385/FUL to ensure that this permission is made subject to the same terms of this previous agreement and grant planning permission.

2.       delegate authority to the Head of Planning Services to:

·       Finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary.

·       Complete necessary changes to vary the original legal agreement relating to Planning Applications 18/03384/FUL and 18/03385/FUL to ensure that this planning permission is subject to the same terms as this agreement and to add a clause into the legal agreement to negate the need for further deeds of variation should any future Section 73 applications be submitted  ...  view the full minutes text for item 79.