Apologies were received from Councillors Turner and Smith

Board Members are asked to declare any disclosable pecuniary interests they may have in any of the following agenda items.  Guidance is contained at the end of these agenda pages.

No declarations of interest were received

When the chair agrees, questions from the public for up to 15 minutes – these must be about the items for decision at the meeting (excluding the minutes) and must have been given to the Head of Law and Governance by 9.30am on a day so that there are at least two clear working days before the meeting (email executiveboard@oxford.gov.uk or telephone the person named as staff contact).  No supplementary questions or questioning will be permitted.  Questions by the public will be taken as read and, when the Chair agrees, be responded to at the meeting.

None

Report of the Executive Director of Community Services

The attached report seeks approval to submit a tender for, and if successful to enter into, arrangements to provide services to SOHA

Recommendation: That the Executive Director Community Services be delegated authority to compile and submit a tender for the supply of services to South Oxfordshire Housing Association (“SOHA”) for responsive and void property building maintenance work; and, in the event that such tender is accepted, to enter into an appropriate contract with SOHA to undertake such work.   The proposed contract would follow the principles set out in this report, and would be intended to optimise the contribution to Council overheads while minimising the risk to the Council. 

The Executive Director, Community Services, submitted a report (previously circulated, now appended) concerning a proposal to submit a tender for, and if successful to enter into, arrangements to provide services to South Oxfordshire Housing Association (SOHA).

Graham Bourton and Jeff Ridgley presented the report to the Board and provided some background and context.

Resolved: That the Executive Director Community Services be delegated authority to compile and submit a tender for the supply of services to South Oxfordshire Housing Association (“SOHA”) for responsive and void property building maintenance work; and, in the event that such tender is accepted, to enter into an appropriate contract with SOHA to undertake such work.

The proposed contract would follow the principles set out in the report, and would be intended to optimise the contribution to Council overheads while minimising the risk to the Council.

This item is included on the agenda to give members the opportunity to raise issues on the Forward Plan or update the Board about future agenda items.

Nothing was raised under this item.

If the Board wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the Board to pass a resolution in accordance with the provisions of Paragraph 21(1)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule I2A of the Local Government Act 1972.

The Board may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Resolved to exclude the press and public from the meeting during consideration of the items in the exempt from publication part of the agenda in accordance with the provisions in Paragraph 21(1)(b) of the Local Authorities (Executive Arrangements) (England) Regulations 2000 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972 and that, in all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

Summary of business transacted by the Board after passing the resolution contained in minute 133

The Board received and noted the contents of not for publication appendix to the reports at item 4 - Building Maintenance and Repair Services – Tender (minute 133 refers)