None received.

Board Members are asked to declare any personal or personal prejudicial interests they may have in any of the following agenda items.  Guidance is contained at the end of these agenda pages.

No declarations of interest were received

When the chair agrees, questions from the public for up to 15 minutes – these must be about the items for decision at the meeting (excluding the minutes) and must have been given to the Head of Law and Governance by 9.30am two clear working days before the meeting (email executiveboard@oxford.gov.uk or telephone the person named as staff contact).  No supplementary questions or questioning will be permitted.  Questions by the public will be taken as read and, when the Chair agrees, be responded to at the meeting.

There were no public questions.

The following scrutiny committee reports have been submitted to this meeting:-

There were no Scrutiny Committee reports

This report presents an updated Risk Management Strategy for the Council.  The report has been considered by the Audit and Governance Committee.  The recommendations in the report are for the Board to reach a final decision on.

The Head of Finance submitted a report (previously circulated, now appended) concerning the updated Risk management strategy.

Resolved to approve the Risk management Strategy as presented, with the following amendments:-

(1)   There would be a fully worked out embedded training programme;

(2)   The training programme would be reported to Audit and Governance Committee annually.

This report advises the Board of the position on Council wide property improvements.  It recommends the Board to grant project approval for capital spending on General Fund and Housing Revenue Account property improvements for 2012/13 and to approve arrangements for in year amendments to the programme.

The Head of Corporate Assets submitted a report (previously circulated, now appended).

It was resolved to:-

         1.      Note and welcome the report and the proposals for capital spending on General Fund and Housing property improvements for 2012/13;

         2.      Grant project approval to the capital programme spend on   corporate priorities as outlined in the report for General Fund and   Housing properties, subject to the Head of Finance confirming that          funding is available for these proposals;

3.      Approve the methodology proposed for in-year amendments to      the agreed programme as outlined in the report, whereby the Head          of Corporate Assets, following consultation with other Heads of Service as appropriate to the property concerned, will then consult with the Head of Finance and the Executive Member for Finance, Corporate Assets and Strategic Planning or the Executive Member  for Housing Needs (as appropriate to the properties concerned and as necessary and appropriate to meet the requirements of the Council’s Constitution and Financial Regulations) in order to seek approval to the amendments prior to implementation.  Amendments will then be incorporated into the revised capital programme reported to City Executive Board as part of the regular quarterly financial monitoring report;

         4.      Note the paragraphs relating to the replacement of the comfort cooling system at Ramsay House (paragraphs 10 and 11) and support the principle of this work being funded partly from the budget now no longer required for 1, Floyds Row (vired to this project under delegated authority by the Head of Finance) and partly from the capital programme as shown in Appendix 3;

This report proposes a new lease and terms therefor for premises owned by the Council in Floyds Row, St Aldate’s.  There is a not for publication annex to the report.

The Head of Corporate Assets submitted a report (previously circulated, now appended).

Members of City Executive Board thanked officers for their hard work and diligence in this matter.

Resolved to approve the lease renewal as detailed in the report and appendix, (and otherwise on terms and conditions to be approved by the Head of Corporate Assets).

If the Board wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the Board to pass a resolution in accordance with the provisions of Paragraph 21(1)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule I2A of the Local Government Act 1972.

The Board may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Resolved to exclude the press and public from the meeting during consideration of the items in the exempt from publication part of the agenda in accordance with the provisions in Paragraph 21(1)(b) of the Local Authorities (Executive Arrangements) (England) Regulations 2000 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972 and that, in all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

Summary of business transacted by the Board after passing the resolution contained in minute 118

The Board received and noted the contents of not for publication appendix to the reports at item 7 (minute 118 refers).

Not for publication Annex to report of the Head of Corporate Assets at agenda item .

Not for publication – Paragraph 3, Schedule 12A, Local Government Act 1972 – information relating to financial or business affairs.

City Executive Board approved the terms of the lease of the Government Buildings, Floyds Row, St Aldate’s as described in Appendix 3 to the report.