Site Address: Exeter College Walton Street, Site Plan Appendix 1

Proposal: Details submitted in compliance with condition 3 (materials samples) of planning permission 13/00832/FUL.

Details submitted in compliance with conditions 9 (samples materials) and 10 (sample panels) of Listed building Consent 13/01075/LBD.

Officers Recommendation That the Committee approve the proposed materials as set out in the materials schedule submitted in compliance with condition 3 of approval 13/00832/FUL and conditions 9 & 10 of 13/01075/LBD, and delegate to Officers to agree further sample panels of stone and bricks.

The Head of City Development submitted a report setting out details submitted in compliance with condition 3 (materials samples) of planning permission 13/00832/FUL and conditions 9 (samples materials) and 10 (sample panels) of Listed Building Consent 13/01075/LBD at Exeter College Walton Street.

The Committee inspected samples of the proposed metal tiles and saw a sample of the proposed stone.

Mary Keen, representing South Jericho Residents’ Association spoke against the proposals.

Chris Patterson and Hannah Constantine, representing the applicant, spoke in support of the proposals.

The Committee resolved to approve the proposed materials as set out in the materials schedule submitted in compliance with condition 3 of approval 13/00832/FUL and conditions 9 and 10 of 13/01075/LBD, and delegate to officers to agree further samples of materials.

The Head of City Development has submitted a report which details a planning application to redevelop the existing student accommodation and teaching site comprising the demolition of all buildings, with exception of the 1913 Ruskin College facade to Walton Street and Worcester Place, and erection of 90 student study rooms, 3 Fellows/Staff residential rooms, teaching facilities, library archive social space, landscaping and associated works.

External alterations involving demolition of south and west facades of 1913 building, demolition of 1930s, 1960s and 1980s extensions and removal of existing roof. Erection of 4 storey extension to provide 90 student study bedrooms, 3 Fellows/staff residential rooms, teaching/lecture facilities, library archive and social space. Erection of replacement roof. Alterations to window openings, insertion of replacement windows and new gates to front elevation.

Officer recommendation: That the Committee APPROVE the planning application but defer the listed building consent application for referral to the Government Office and to delegate to officers the issuing of the decision notice after the application has been cleared by the Government Office or 28 days expires without the Secretary of State either directing that the application be referred to him or giving notice that he requires further time to consider making such a direction, subject to the following conditions:

13/00832/FUL

1. Development begun within time limit
2. Develop in accordance with approved plans
3. Samples in Conservation Area
4. Landscape plan required
5. Landscape carry out by completion
6. Variation of Road Traffic Order – Walton Street/Walton Place
7. Construction Traffic Management Plan
8. SUDS drainage
9. Cycle parking provision
10. Archaeology – Implementation of programme +historic Civic War remains
11. Secure by Design
12. Bat and bird boxes
13. Site Management Plan – 24 hour supervision of students, deliveries and use of roof terrace and lecture hall
14. Students – no cars
15. Flood Risk Assessment
16. Sustainable design/construction
17. No felling, lopping or cutting
18. Privacy measures for roof terrace
19. Details of external lights
20. Tree protection measures
21. Details of insulation for multi-purpose hall

13/01075/LBD

1.         Commencement of works LB/CAC consent      

2.         LB/CAC consent - approved plans          

3.         7 days notice to LPA          

4.         1 months notice to EH       

5.         LB notice of completion     

6.         Further large scale construction details required (including windows, doors, eaves rainwater goods, abutments, parapets etc.) 

7.         Demolition and wall facade retention methodology     

8.         Architectural Recording     

9.         Materials - samples

10.       Materials - sample panels

11.       Setting aside/reinstatement of features

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application to redevelop the existing student accommodation and teaching site comprising the demolition of all buildings, with exception of the 1913 Ruskin College facade to Walton Street and Worcester Place, and erection of 90 student study rooms, 3 Fellows/Staff residential rooms, teaching facilities, library archive social space, landscaping and associated works.

External alterations involving demolition of south and west facades of 1913 building, demolition of 1930s, 1960s and 1980s extensions and removal of existing roof. Erection of 4 storey extension to provide 90 student study bedrooms, 3 Fellows/staff residential rooms, teaching/lecture facilities, library archive and social space. Erection of replacement roof. Alterations to window openings, insertion of replacement windows and new gates to front elevation. Late comments received from the Victorian Society, English Heritage and the Oxford Civic Society was reported to the committee. The Head of City Development confirmed that the Community Infrastructure Levy (CIL) payable would be £60,600.

In accordance with the criteria for public speaking, the Committee noted that Chris Johnson, Mary Keen and Tony Joyce spoke against and William Jensen, Charles Banner and Chris Paterson spoke in favour of the application.

The Committee resolved to SUPPORT the planning application but defer the listed building consent application for referral to the Government Office and to delegate to officers the issuing of the decision notice after the application has been cleared by the Government Office or 28 days expires without the Secretary of State either directing that the application be referred to him or giving notice that he requires further time to consider making such a direction, subject to the following conditions and informatives:

Conditions

13/00832/FUL

1.    Development begun within time limit

2.    Develop in accordance with approved plans

3.    Samples in Conservation Area, to be agreed by committee

4.    Landscape plan required

5.    Landscape carry out by completion

6.    Variation of Road Traffic Order – Walton Street/Walton Place

7.    Construction Traffic Management Plan

8.    SUDS drainage

9.    Cycle parking provision

10.Archaeology – Implementation of programme +historic Civic War remains

11.Secure by Design

12.Bat and bird boxes

13.Site Management Plan – 24 hour supervision of students, deliveries and use of roof terrace and lecture hall

14.Students – no cars

15.Flood Risk Assessment

16.Sustainable design/construction

17.No felling, lopping or cutting

18.Privacy and noise control measures for roof terrace

19.Details of external lights

20.Tree protection measures

21.Details of insulation for multi-purpose hall

22.Details of community use of multi-purpose hall

13/01075/LBD

1.    Commencement of works LB/CAC consent           

2.    LB/CAC consent - approved plans   

3.    7 days notice to LPA   

4.    1 months notice to EH            

5.    LB notice of completion          

6.    Further large scale construction details required (including windows, doors, eaves rainwater goods, abutments, parapets etc. in line with EH recommendations)      

7.    Demolition and wall facade retention methodology          

8.    Architectural Recording         

9.    Materials - samples     

10. Materials - to be agreed  ...  view the full minutes text for item 68

The Head of City Development has submitted a report which details a planning application and listed building consent to:

·         Redevelop existing student accommodation and teaching site comprising the demolition of all buildings, with exception of the 1913 Ruskin College facade to Walton Street and Worcester Place, and erection of 90 student study rooms, 3 Fellows/Staff residential rooms, teaching facilities, library archive social space, landscaping and associated works. (13/01075/LBD)

·         External alterations involving demolition of south and west facades of 1913 building, demolition of 1930’s, 1960’s and 1980’s extensions and removal of existing roof. Erection of 4 storey extension to provide 90 student study bedrooms, 3 Fellows/staff residential rooms, teaching/lecture facilities, library archive and social space. Erection of replacement roof. Alterations to window openings, insertion of replacement windows and new gates to front elevation. (13/00832/FUL)

Officer recommendation: That the Committee SUPPORT the proposals in principle but defers the applications in order to secure an accompanying legal agreement and to delegate to officers the issuing of the notices of planning permission and listed building consent on its completion, subject to the following conditions and legal agreement.

13/01075/LBD

Conditions

1          Commencement of works LB/CAC consent      

2          LB/CAC consent - approved plans          

3          7 days’ notice to LPA         

4          1 month notice to EH         

5          LB notice of completion     

6          Further details-large scale details required (including windows, doors, eaves rainwater goods, abutments, parapets)         

7          Demolition and wall facade retention methodology     

8          Architectural Recording     

9          Materials - samples

10        Materials - sample panels

11        Setting aside/reinstatement of features  

Legal Agreement

1.         £600 towards indoor sport [£60 x 10] [City]

2.         £630 towards libraries [£63 x 10] [County]

3.         £1380 towards local highway improvements [£138 x 10] [County]

13/00832/FUL

Conditions

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Samples in Conservation Area    

4          Landscape plan required  

5          Landscape carry out by completion         

6          Variation of Road Traffic Order -   Walton Street/Worcester Place,

7          Construction Traffic Management Plan

8          SUDS drainage       

9          Cycle parking provision     

10        Arch - Implementation of programme + historic Civil War remains

11        Secure by Design   

12        Bat and bird boxes  

13        Student Accommodation - Out of Term Use      

14        Student Accommodation - Management Controls        

15        Students - No cars  

16        Flood Risk Assessment     

17        Reduced size dormer windows    

18        Sustainability design/construction          

19        Use of lecture theatre by public   

20        No felling lopping cutting  

21        Planting details for roof terrace    

22        Details of external lights

23       Fenestration details

24       Noise levels for multi-purpose hall

25       Hours of use for multi- purpose hall

26       Management Plan for deliveries and refuse collection

27       Landscape Plan

28       Landscape carry out by completion

29       Tree protection measures

30       Details of windows

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application and listed building consent to:

·         Redevelop existing student accommodation and teaching site comprising the demolition of all buildings, with exception of the 1913 Ruskin College facade to Walton Street and Worcester Place, and erection of 90 student study rooms, 3 Fellows/Staff residential rooms, teaching facilities, library archive social space, landscaping and associated works. (13/01075/LBD)

·         External alterations involving demolition of south and west facades of 1913 building, demolition of 1930’s, 1960’s and 1980’s extensions and removal of existing roof. Erection of 4 storey extension to provide 90 student study bedrooms, 3 Fellows/staff residential rooms, teaching/lecture facilities, library archive and social space. Erection of replacement roof. Alterations to window openings, insertion of replacement windows and new gates to front elevation. (13/00832/FUL)

In accordance with the criteria for public speaking, the Committee noted that Christopher Johnson (South Jericho Residents’ Association) and Peter Goatley (Worcester College) spoke against the application and Christopher Paterson (agent) spoke in favour of it.

The Committee resolved to DEFER the application so that the legal issues raised by the speakers opposed to the application could be investigated.