Urgent item under S 100B (4) of the Local Government Act 1972*

The reason for urgency is that the marketing of the facility cannot start before fees and charges are set and the marketing needs to start before the next ordinary meeting of Council in September. Before this can be discussed, the Lord Mayor must state whether he considers the item should be taken at the meeting as a matter of urgency.

The Head of Community Services has submitted a report (attached to the supplement) which asks Council to agree the process for setting the fees and charges for Rose Hill Community Centre.

Council is recommended to delegate the setting of fees and charges for

Rose Hill Community Centre to the Executive Director of Community Services in consultation with the Executive Member for Communities.

*Local Government Act 1972 (section inserted by Local Government (Access to Information) Act 1985 )

100B Access to agenda and connected reports.

(1)Copies of the agenda for a meeting of a principal council and…. copies of any report for the meeting shall be open to inspection by members of the public at the offices of the council in accordance with subsection (3) below. .

 (3)Any document which is required by subsection (1) above to be open to inspection shall be so open at least five clear days before the meeting, except that— .

…………

(b)where an item is added to an agenda copies of which are open to inspection by the public, copies of the item (or of the revised agenda), and the copies of any report for the meeting relating to the item, shall be open to inspection from the time the item is added to the agenda; .

but nothing in this subsection requires copies of any agenda, item or report to be open to inspection by the public until copies are available to members of the council.

(4)An item of business may not be considered at a meeting of a principal council unless either— .

(a)a copy of the agenda including the item (or a copy of the item) is open to inspection by members of the public in pursuance of subsection (1) above for at least [F4five clear days] before the meeting or, where the meeting is convened at shorter notice, from the time the meeting is convened; or .

(b)by reason of special circumstances, which shall be specified in the minutes, the chairman of the meeting is of the opinion that the item should be considered at the meeting as a matter of urgency.

The Lord Mayor stated that he certified this item to be considered as urgent business at this meeting under the provisions of S100 (B) of the Local Government Act 1972 because this decision must be taken before bookings can be made to allow the new community centre to be used from its opening.

Council had before it a report, submitted as urgent business in accordance with S100B (4) (b) Local Government Act 1972 (as inserted by the Local Government (Access to Information) Act 1985), recommending Council to agree the process for setting the fees and charges for Rose Hill Community Centre.

Council resolved to delegate the setting of fees and charges for Rose Hill Community Centre to the Executive Director of Community Services in consultation with the Executive Member for Communities.