Agenda and draft minutes

Agenda and draft minutes

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Venue: Main Hall - Town Hall. View directions

Contact: Catherine Phythian, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252402

Note: OCHL, OxWED and Barton Oxford LLP 

Items
No. Item

7.

Declarations of interest

Minutes:

None.

8.

Appointment of a Managing Director to the Housing Group of Companies (open) pdf icon PDF 134 KB

Purpose of report: To request the Shareholder and Joint Venture group to appoint the new Managing Director of the Oxford City Housing group to the Board of each of the three housing group companies

Recommendation: That the Shareholder and Joint Venture Group resolves to

Appoint Helen Horne, the newly appointed Managing Director of the Oxford City Housing Group as a Board director of each of Oxford City Housing Limited (“OCHL”), Oxford City Housing (Development) Limited (“OCHDL”) and Oxford City Housing (Investment) Limited (“OCHIL”), such appointment to take effect as from 31st August 2021, the date of commencement of her appointment as Managing Director.

Minutes:

The Company Secretary recommended the appointment of Helen Horne as Managing Director, as set out in his report.

 

The Shareholder and Joint Venture Group resolved to:

appoint Helen Horne, the newly appointed Managing Director of the Oxford City Housing Group as a Board director of each of Oxford City Housing Limited (“OCHL”), Oxford City Housing (Development) Limited (“OCHDL”) and Oxford City Housing (Investment) Limited (“OCHIL”), such appointment to take effect as from 31st August 2021, the date of commencement of her appointment as Managing Director.

9.

SJVG Confidentiality and private session

If the SJVG wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the SJVG to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

The SJVG may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Minutes:

The SJVG passed a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012  to exclude the press and members of the public on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

10.

Scrutiny comments and/or recommendations

The Group is asked to consider any comments and/or recommendations from the Companies’ Scrutiny Panel meeting.

Minutes:

Cllr Fry drew the SJVG’s attention to key points from the discussions at the Companies Scrutiny Panel meeting on 20 July.

11.

Oxford City Housing Ltd - The Housing Group (Part private)

Those who may attend for this company’s items:

Company Directors:

Kerry Kyriacou (Chair)

Stephen Clarke

Jane Winfield

Michelle Thomas (Managing Director)

Others in attendance

Lindsay Cane (Company Secretary)

David Watt (Strategic Finance Manager)

Minutes:

Present for this part of the meeting

·       Kerry Kyriacou (Chair of the Board)

·       Stephen Clarke (Company Director)

·       Helen Horne (incoming Managing Director)

·       Michelle Thomas (interim Managing Director)

·       Lindsay Cane (Company Secretary)

·       David Watt (OCHL Strategic Finance Manager)

11a

OCHL Business Plan refresh 2021 (private)

Purpose of report: to ask the Shareholder and Joint Venture Group to review and approve the refresh of Oxford City Housing Company’s (OCHL’s) 10 year Business Plan.

Minutes:

The Managing Director, Michelle Thomas, introduced the business plan refresh and outlined the key changes.

The Shareholder and Joint Venture Group resolved to approve the OCHL Strategic Business Plan at Appendix 1 to the report.

12.

Barton Oxford Limited Liability Partnership (LLP): (Part Private)

Those who may attend for this company’s items:

City Council’s representatives on the Limited Liability Partnership (LLP) and supporting officers:

Stephen Clarke

Paul Leo

Carolyn Ploszynski

Jane Winfield

Minutes:

Present for this part of the meeting

·       Stephen Clarke (for Barton LLP)

 

12a

Barton LLP Quarterly Performance report July 2021 (part open, part private) pdf icon PDF 30 KB

Purpose of report: to ask the Shareholder and Joint Venture Group to note the update of the activities of Barton Oxford LLP (BOLLP) over the past quarter.

Minutes:

The SJVG considered the update report and the confidential appendix.

They noted the options for section 3b of the site and agreed to decide by correspondence which option to pursue.

They enquired about the wind-down arrangement for the LLP ad it reached the end of the development project.

The Shareholder and Joint Venture Group resolved to note the update report.

13.

Oxford West End Development (OxWED) (Private)

Those who may attend for this company’s items:

Oxford City Council’s Company Directors

Tom Bridgman

Caroline Green

Jane Winfield

Representing the company

Lindsay Cane (Company Secretary)

Kevin Minns (OxWED Managing Director)

Minutes:

Present for this part of the meeting

·       Stephen Clarke (Company Director)

·       Lindsay Cane (Company Secretary)

 

13a

OXWED update and project report July 20/21 (private)

Purpose of report: to ask the Shareholder and Joint Venture Group to note the progress report and agree the recommendations and actions in the report.

Minutes:

The Company Director, Tom Bridgman, introduced the progress report and highlighted key points

The Shareholder and Joint Venture Group noted the progress report and agreed the recommendations and actions in the report subject to their comments.