Apologies for absence were received from:

·         Cllr Brandt

·         Cllr Malik – substitute Cllr Brown

·         Cllr Munkonge

·         Cllr Sinclair – substitute Cllr Price

·         Cllr Turner – substitute Cllr Sanders

The Committee resolved to elect Cllr James Fry as Chair for the Council year 2016/17.

The Committee resolved to elect Cllr Chewe Munkonge as Vice-Chair for the Council year 2016/17.

There were no declarations of interest.

At the East Area Planning Committee on the 11th May 2016, Members resolved to approve planning permission for the demolition of the existing sports pavilion and erection of a new sports pavilion.

The application has been called-in to the Planning Review Committee by Councillors Wilkinson, Goddard, Brandt, Fooks, Wade, Landell-Mills, Simmons, Gant, Thomas, Wolff, Haines and Altaf-Khan.

Recommendation:

The Planning Review Committee is recommended to approve the application for the reasons given in the officer’s report and on the following conditions:

Conditions:

1.            Development begun within time limit      

2.            Develop in accordance with approved plans    

3.            Materials as specified        

4.            Access improvements        

5.            Car parking improvements            

6.            Drainage      

7.            Arboricultural Report          

8.            Cycle parking          

9.            Contaminated Land – Risk Assessment

10.         No Occupation until Remediation

11.         Unexpected Contaminated

12.         Watching brief

13.         Outdoor lighting

14.         Biodiversity enhancements

15.         Nesting birds

The Committee considered an application for the demolition of the existing sports pavilion and the erection of a new sports pavilion (amended plans) at the Pavilion Recreation Ground, Margaret Road, OX3 8AY (16/00002/CT3).

The Committee noted that this application had been approved at the East Area Planning Committee on the 11 May 2016, and that it was subsequently called in on the grounds that:

·         the design does not meet the stated needs of the community, for example lack of shelter for parent observers in bad weather and insufficient catering space for sports teas and community use

·         The windows do not face playground and sports facilities which some parents feel has safeguarding implications

·         There is insufficient good quality cycle access

·         There would be safety concerns regarding the entrance to the site with the possibility that children may run out of the playground across into the excessively large parking area

The Planning Officer presented the report and made the following points for clarification:

·         Condition 4:  the bollards at the entrance to be made of wood rather than metal as originally specified

·         Conditions 2 and 7: amended to include the retention of a lime tree

·         The number of cycle parking stands had been increased in the amended plans

Roz Smith (County Councillor for Headington & Quarry Division), Sophie Clegg and George Kershaw (local residents) addressed the Committee confirming their support for the proposal for a new sports pavilion but expressing concerns about the design of the building.

Matthew Savory (agent) and Dee Sinclair (City Councillor, Quarry & Risinghurst) spoke in support of the application.

Discussion

The Committee asked questions of the officers and speakers to clarify a number of matters.

Decision:

A motion to grant planning permission in determination of the application subject to the conditions detailed below and as recommended in the officer’s report was carried unanimously on being put to the vote.

The Committee resolved to grant application (16/00002/CT3) subject to the following conditions:

Conditions:

1.            Development begun within time limit

2.            Develop in accordance with approved plans

3.            Materials as specified

4.            Access improvements

5.            Car parking improvements

6.            Drainage

7.            Arboricultural Report

8.            Cycle parking

9.            Contaminated Land – Risk Assessment

10.         No Occupation until Remediation

11.         Unexpected Contaminated

12.         Watching brief

13.         Outdoor lighting

14.         Biodiversity enhancements

15.         Nesting birds

The Committee is asked to approve the minutes of the last meeting held on 27 April 2016 as a true and correct record.

The Committee resolved to approve the minutes of the meeting held on 27 April 2016.

The Committee noted the dates of future meetings (if required).