Agenda and draft minutes

Planning Review Committee - Wednesday 26 June 2013 7.00 pm

To improve accessibility individual documents published after 1 May 2020 are available as HTML pages where their original format supports this

Speaking at a Council or Committee meeting

Venue: The Long Room, Town Hall

Contact: Sarah Claridge, Democratic and Electoral Services Officer

Items
No.	Item
1.	Election of Chair for Council Year 2013/2014 Minutes: The Committee resolved that Cllr Laurence Baxter be elected Chair for the Council Year 2013/14
2.	Election of Vice Chair for Council Year 2013/2014 Minutes: The Committee resolved that Cllr Jean Fooks be elected Vice Chair for the Council Year 2013/14
3.	Apologies for absence and lateness Minutes: Apologies from Cllr Shah Khan substitute Cllr John Tanner.
4.	Declarations of Interest Minutes: There were no declarations of interest made.
5.	Former Cowley Community Centre, Barns Road - 12/03278/FUL PDF 77 KB View item 5. as DOCX 30 KB View the background to item 5. The Head of City Development has attached a report which details a planning application to erect a 4 storey building comprising community centre (215 sq.m), retail and workshop unit (Emmaus) on ground floor together with 40 "car-free" residential flats (19 x 1-bed, 21 x 2-bed). Provision of 3 x customer car parking spaces and 3 x delivery spaces to serve Emmaus, 2 x car club parking spaces and 3 x disabled car parking spaces. Includes 100 cycle parking spaces, bin storage and associated landscaping works. This application was called in from the East Area Planning Committee that met on 5June 2013 by the following Councillors: Cook, Fry, Turner, Sanders, Khan, Rowley, Kennedy, Curran, Canning, Sinclair, Tanner and Lygo. Officer recommendation: That the Committee GRANT planning permission subject to conditions, but to defer the issuing of the decision notice and delegate it to the Head of City Development following the satisfactory completion of the associated Section 106 legal agreement. Conditions: 1 Development begun within time limit 2 Develop in accordance with approved plans 3 Samples Materials 4 Archaeology – mitigation 5 Suspected contamination – Phased risk assessment 6 Variation of road traffic order - Car Club Spaces 7 Car and cycle parking to be laid out prior to use of building in accordance with details to be agreed in writing by the Council beforehand 8 Bin storage facilities 9 Wheelchair accessible spaces allocated and retained 10 No development to commence until signage erected on Knolles Road and in application site dissuading parking by residents and visitors 11 Real time passenger information points to be installed in all flats 12 Drainage details required 13 Balcony details required 14 Pedestrian Link required at all times between Barns Road and Knolles Road 15 Landscape plan required 16 Landscape to be carried out by completion 17 SuDS Compliant Hardsurfacing 18 Details of boundary treatment required 19 Details of layout of community centre required prior to commencement 20 Construction Traffic Management Plan required prior to commencement 21 Travel Plan required 22 Environmental Management Plan required prior to work commencing 23 Public Art - Scheme Details & timetable 24 Details of sound proofing of workshop 25 Vision Splays required 26 Compensatory landscaping along Barns Road to be agreed with Council and Highway Authority prior to commencement of development 27 Wheel Washing Facilities to be agreed to prevent mud on highway 28 To be undertaken in accordance with the Natural Resource Impact Analysis document 29 Furniture construction, repair, treatment, demolition to take place only within fully sound attenuated building 30 Personal permission for use of retail/workshop unit restricted to Emmaus only unless the Council agrees otherwise in writing 31 Details of cycle parking required prior to commencement of development 32 No development to take place until a replacement freestanding bus shelter on Barns Road has been erected to the County Council’s standards and specifications 33 Prior to first occupation of the development the existing dropped kerbs allowing vehicular access to the site from Barns Road shall be ... view the full agenda text for item 5. Additional documents: Appendix 1_ Barns Road , item 5. PDF 133 KB Site Plan_Barns Road 12-03278-FUL, , item 5. PDF 114 KB Minutes: The Head of City Development submitted a report which detailed a planning application to erect a 4 storey building comprising community centre (215 sq.m), retail and workshop unit (Emmaus) on ground floor together with 40 "car-free" residential flats (19 x 1-bed, 21 x 2-bed). Provision of 3 x customer car parking spaces and 3 x delivery spaces to serve Emmaus, 2 x car club parking spaces and 3 x disabled car parking spaces. Includes 100 cycle parking spaces, bin storage and associated landscaping works. This application was called in from the East Area Planning Committee that met on 5June 2013 by Councillors Cook, Fry, Turner, Sanders, Khan, Rowley, Kennedy, Curran, Canning, Sinclair, Tanner and Lygo. In accordance with the criteria for public speaking Robert Wakefield, Daniel Lordon and Judith Harley spoke against the application and Marita Ford (GreenSquare Group), Wyon Stansfeld (Emmaus Oxford) and Paul Ruff (AHMM) spoke in favour of it. The Committee asked that neighbouring residents be consulted on the types of trees to be planted before landscaping plan agreed. Having taken all written and oral submissions into account, the Committee resolved to GRANT planning permission subject to conditions, but to defer the issuing of the decision notice and delegate it to the Head of City Development following the satisfactory completion of the associated Section 106 legal agreement. Conditions: 1 Development begun within time limit 2 Develop in accordance with approved plans 3 Samples Materials 4 Archaeology – mitigation 5 Suspected contamination – Phased risk assessment 6 Variation of road traffic order - Car Club Spaces 7 Car and cycle parking to be laid out prior to use of building in accordance with details to be agreed in writing by the Council beforehand 8 Bin storage facilities 9 Wheelchair accessible spaces allocated and retained 10 No development to commence until signage erected on Knolles Road and in application site dissuading parking by residents and visitors 11 Real time passenger information points to be installed in all flats 12 Drainage details required 13 Balcony details required 14 Pedestrian Link required at all times between Barns Road and Knolles Road 15 Landscape plan required 16 Landscape to be carried out by completion 17 SuDS Compliant Hardsurfacing 18 Details of boundary treatment required 19 Details of layout of community centre required prior to commencement 20 Construction Traffic Management Plan required prior to commencement 21 Travel Plan required 22 Environmental Management Plan required prior to work commencing 23 Public Art - Scheme Details & timetable 24 Details of sound proofing of workshop 25 Vision Splays required 26 Compensatory landscaping along Barns Road to be agreed with Council and Highway Authority prior to commencement of development 27 Wheel Washing Facilities to be agreed to prevent mud on highway 28 To be undertaken in accordance with the Natural Resource Impact Analysis document 29 Furniture construction, repair, treatment, demolition to take place only within fully sound attenuated building 30 Personal permission for use of retail/workshop unit restricted to Emmaus only unless ... view the full minutes text for item 5.
6.	Minutes PDF 47 KB View item 6. as DOC 62 KB Minutes from 28 September 2012 Recommendation: That the minutes of the meeting held on 28 September 2012 be APPROVED as a true and accurate record. Minutes: The Committee resolved to APPROVE the minutes of the meeting held on 28 September 2012 as a true and accurate record.
7.	Dates and start time of future meetings The Council and Committee programme for the Council Years 2013/14 and 2014/15 was agreed by Council on 22 April. The following dates were agreed for this Committee:- 31^st July 2013 28^th August 25^th September 30^th October 27^th November 23^rd December 29^th January 2014 26^th February 26^th March 30^th April The start time for this Committee has been assumed as 6pm. The Committee is asked to confirm that the start time of its meetings for the remainder of the Council Year 2013/14 will be 6pm Recommendation That the Committee NOTE the meeting dates for the forthcoming year and AGREE to all future meetings beginning at 6pm. Minutes: The Committee resolved to NOTE the meeting dates for the forthcoming year and AGREE to all future meetings beginning at 6pm.