The Head of Direct Services has submitted a report which seeks approval to submit a bid for the civil engineering works associated with a proposed direct heat link between two large local employers’ buildings, as the potential value of the bid exceeds delegated authority levels.

Officer Recommendations: That the City Executive Board

1. Authorises the submission of a bid for the civil engineering work referred to in this report

2. In the event that the bid is successful, grants delegated authority to the Executive Director, Community Services, in consultation with the Council’s S151 Officer and Monitoring Officer, and subject to the contract making a satisfactory contribution towards central overheads, enter into an appropriate contract for the supply of relevant civil engineering works as identified in the Not for Publication Appendix.

The Executive Director, Community Services has submitted a report (previously circulated, now appended) which sought approval to submit a bid for the civil engineering works associated with a proposed direct heat link between two large local employers’ buildings, as the potential value of the bid exceeds delegated authority levels.

The Executive Director, Community Services presented the report.  The Board noted that the highways element of the work posed a significant reputational risk to the Council in terms of the public perception of further traffic disruption in the city.  The Council would need to be pro-active in managing the public consultation and communications aspects of the contract.  The Board was pleased to note that the Council’s reputation in highway related civil engineering work was such that it had received the invitation to tender. 

The City Executive Board resolved to:

1. Authorise the submission of a bid for the civil engineering work referred to in this report;

2. In the event that the bid is successful, grant delegated authority to the Executive Director, Community Services, in consultation with the Council’s S151 Officer and Monitoring Officer, and subject to the contract making a satisfactory contribution towards central overheads, enter into an appropriate contract for the supply of relevant civil engineering works as identified in the Not for Publication Appendix.

Appendix 1 is exempt from publication by virtue of Paragraph 3, Part 1 of Schedule 12A of the Local Government Act 1972 for the following reasons:

Appendix 1 – commercial affairs of the Council.

The Board received and noted the contents of the Not For Publication Appendix to the report at minute 6.