Title: Oxford City Council Logo - Description: Oxford City Council LogoAgenda

 

East Area Planning Committee

Note earlier start time.  

This meeting will be held on:

Date:          Wednesday 3 June 2020

Time:          3.00 pm

Place:         Zoom - Remote meeting

 

For further information please contact:

Jennifer Thompson, Committee and Member Services Officer, Committee Services Officer

)  01865 252275                    * democraticservices@oxford.gov.uk

 

Members of the public can observe this meeting online and.

·         may register in advance to speak to the committee in accordance with the committee’s rules

·         may record all or part of the meeting in accordance with the Council’s protocol

Information about speaking and recording is set out in the agenda and on the website

Please contact the Committee Services Officer to register to speak; to discuss recording the meeting; or with any other queries.


 

 

Committee Membership

Councillors: Membership 9: Quorum 5: substitutes are permitted.

 

 

 

 

 Councillor Sian Taylor

Northfield Brook;

Councillor John Tanner

Littlemore;

Councillor Mohammed Altaf-Khan

Headington;

Councillor Shaista Aziz

Rose Hill and Iffley;

Councillor Nigel Chapman

Headington Hill and Northway;

Councillor Mary Clarkson

Marston;

Councillor Ben Lloyd-Shogbesan

Lye Valley;

Councillor Christine Simm

Cowley;

Councillor Roz Smith

Quarry and Risinghurst;

 

Apologies and notification of substitutes received before the publication are shown under Apologies for absence in the agenda. Those sent after publication will be reported at the meeting. Substitutes for the Chair and Vice-chair do not take on these roles.


 

Agenda

 

 

 

Pages

 

 

 

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Public access and speaking

 

 

This meeting will be held remotely on Zoom. For details about public access and speaking at the meeting, please see the information towards the end of the agenda frontsheet.

 

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<AI2>

1              

Apologies for absence and substitutions

 

 

The Clerk will confirm the councillors present and voting, those sending apologies, and officers in attendance.

 

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<AI3>

2              

Election of Chair for the Council Year 2020-21

 

 

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<AI4>

3              

Election of Vice-Chair for the Council Year 2020-21

 

 

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4              

Declarations of interest

 

 

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<AI6>

5              

19/03223/FUL: 1 Pullens Lane, Oxford OX3 0BX

17 - 38

 

Proposal: Demolition of existing dwellinghouse and garage/annex. Erection of 3 x 5-bed dwellinghouses (Use Class C3). Creation of new access, modification of existing access, landscaping works and provision of bin and cycle storage (Amended plans).

Site address: 1 Pullens Lane, Oxford, OX3 0BX

 

Recommendation:

East Area Planning Committee is recommended to REFUSE the application for the following reasons:

1.    The proposed development by reason of its siting, massing, form, layout and external appearance, would cumulatively dominate and overwhelm this greenfield site such that it would result in an incongruous and inappropriate form of development, that would fail to preserve, and would erode, the quiet, verdant and rural character of Pullens Lane and the Headington Hill Conservation Area.  Further, the loss of trees and important soft landscape features along with inadequate landscape mitigation proposed would cause harm to the visual amenity of Pullens Lane.  This, coupled with the scale, form and layout, would cause harm to the wooded hillside that forms the green backdrop to Oxford and would be harmful to views out of the city, and to the special character and appearance of the Central Conservation Area.  The proposed development would result in a harmful impact on the setting of the listed building Headington Hill Hall and would fail to preserve the character or appearance of that area or its setting.  Overall, the development would result in a high level of less than substantial harm that would not be outweighed by any public benefit derived from the development contrary to the requirements of policies CP1, CP8, CP9, CP10, CP11, HE3, HE7 and HE10 of the Oxford Local Plan 2001-2016, policies CS2 and CS18 of the Oxford Core Strategy 2026 as well as policies HP9 and HP10 of the Sites and Housing Plan 2011-2026; policies CIP2, CIP3, CIP4 and GPS4 of the Headington Neighbourhood Plan 2017 and emerging policies DH1, DH2, DH3, G6 and SP54 of the Oxford Local Plan 2036.  The development would also fail to meet the duties set out in the Planning (Listed Buildings and Conservation Areas) Act 1990 in sections 66 and 72 of that Act.

2.    The proposed development has failed to demonstrate that the proposal makes the best use of the site’s capacity through exploring all available opportunities in a manner compatible with both the site itself and the surrounding area.  The development therefore results in an inefficient use of the land contrary to the aims and objectives of policies CP1 and CP6 of the Oxford Local Plan and emerging policy RE2 of the Oxford Local Plan 2036.

3.    The proposed development, by reason of the lack of up-to-date information and assessment, fails to demonstrate that the proposed development would not result in harm to known protected species on site and any appropriate mitigation necessary.  The development would result in the net loss of a significant amount of trees and vegetation and ecological habitat that makes a meaningful contribution to local biodiversity that cannot be adequately mitigated or compensated by the proposal.  As such, the development fails to accord with the requirements of policies NE15 and NE22 of the Oxford Local Plan 2016, policy CS12 of the Oxford Core Strategy 2026, policy GSP3 of the Headington Neighbourhood Plan, policies G2 and SP54 of the emerging Local Plan 2036 and the NPPF.

 

 

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<AI7>

6              

19/03303/FUL: Land To The Rear Of 4 Lime Walk, Oxford, OX3 7AE

39 - 54

 

Proposal: Demolition of former MOT facility (Use Class B2). Erection of part four part three storey building to create 4 x 1-bed flats and 3 x 2-bed flats (Use Class C3). Erection of a single storey building to create 1 x 2-bed flat (Use Class C3). Provision of private amenity space, bin and cycle storage, alterations to landscaping and formation of 1 disabled parking space.

Site address: Land to the Rear of 4 Lime Walk, Oxford, Oxfordshire, OX3 7AE

Recommendation: East Area Planning Committee is recommended

a)     to REFUSE the application for the following reasons:

1.    Due to the scale and massing of the proposed flats, the proposal fails to form an appropriate visual relationship between the student accommodation blocks at Dorset house, two storey buildings in Lime Walk and office building to the north of the site to the detriment of the character and appearance of the area and visual amenity, contrary to policies CP1 and CP8 of the Oxford Local Plan, CS18 of the Core Strategy, HP9 of the Sites and Housing Plan and CIP1 and GSP4 of the Headington Neighbourhood Plan.

2.    No formal assessment has been carried out on the impact on light to the office building to the north of the site. Given the height and proximity of the proposed development to this neighbouring property and the location of light sources in the office building, the application fails to demonstrate that the proposal would not be harm to the amenity of the office building at Lime Tree Mews contrary to policy CP10 of the Oxford Local Plan.

3.    The proposal due to its height and scale in a backland location in close proximity to rear gardens of Lime Walk would result in a perceived loss of privacy to the detriment of the amenity of neighbouring occupiers contrary to policies CP10 of the Oxford Local Plan and HP14 of the Sites and Housing Plan.

4.    The proposal fails to provide an adequate level of shared outdoor amenity space to serve the proposed units, especially those without direct access to a balcony or terrace in accordance with the requirements of policy HP13 of the Sites and Housing Plan.

b)     and to delegate authority to the Head of Planning Services to finalise the refusal reasons as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary.

 

 

</AI7>

<AI8>

7              

20/00073/FUL: 385 Cowley Road, Oxford, OX4 2BS

55 - 68

 

Proposal: Demolition of existing car repair garage. Construction of new building containing 1 office unit (Use Class B1). Erection of 5 x 2 bed flats (Use Class C3). Provision of 6 off street car parking spaces, bin and cycle storage.

Site address: 385 Cowley Road, Oxford, OX4 2BS

 

Recommendation

East Area Planning Committee is recommended to:

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission; and

2.    delegate authority to the Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary.

 

 

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<AI9>

8              

19/03050/FUL Karam House 84A Crescent Road Oxford OX4 2PD

69 - 82

 

Proposal: Change of use of dwellinghouse (Use Class C3) to a House in Multiple Occupation (Use Class C4). Provision of car parking, bin and bicycle storage. 

Site address: Karam House, 84A Crescent Road, Oxford.

 

Recommendation

East Area Planning Committee is recommended to:

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission; and

2.    delegate authority to the Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary.

 

 

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<AI10>

9              

19/03051/FUL: Fatima House 84B Crescent Road Oxford OX4 2PD

83 - 96

 

Proposal: Change of use of dwellinghouse (Use Class C3) to a House in Multiple Occupation (Use Class C4). Provision of car parking, bin and bicycle storage. 

Site address: Fatima House, 84B Crescent Road, Oxford.

Recommendation: East Area Planning Committee is recommended to:

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission; and

2.    delegate authority to the Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary.

 

 

</AI10>

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10          

20/00162/FUL:  84 Church Way, Iffley

97 - 106

 

Proposal: Change of use of dwellinghouse (Use Class C3) to a House in Multiple Occupation (Use Class C4).

Site address: 84 Church Way, Oxford, OX4 4EF

 

Recommendation

East Area Planning Committee is recommended

a)    to REFUSE the application for the following reasons:

1.    The proposed development fails to provide adequate off-street parking in accordance with the maximum parking standards and fails to demonstrate that there is sufficient on-street car parking capacity to mitigate for any increase in parking pressure resulting from the change of use in an area which is not subject to a Controlled Parking Zone (CPZ).   The proposal is therefore considered to be contrary to policy HP16 of Sites and Housing Plan 2011-2026 and the NPPF.

2.    The proposal fails to make provision for covered and secure cycle storage and bin storage in accordance with HP13 and HP15 of the Sites and Housing Plan and the NPPF.

b)    and delegate authority to the Head of Planning Services to finalise the refusal reasons as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary.

 

 

</AI11>

<AI12>

11          

19/03392/FUL: 25A Mayfair Road, Oxford, OX4 3SR

107 - 112

 

Proposal: Erection of a single storey rear extension. Alteration to 1 window to side elevation (Amended Plan)

Site address: 25A Mayfair Road, Oxford, OX4 3SR.

 

Recommendation

East Area Planning Committee is recommended to:

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission; and

2.    delegate authority to the Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary.

 

 

</AI12>

<AI13>

12          

Minutes

113 - 116

 

Recommendation: to approve the minutes of the meeting held on 18 May 2020 as a true and accurate record.

 

 

</AI13>

<AI14>

13          

Forthcoming applications

 

 

Items currently expected to be considered by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

 

16/02549/FUL: Land Adjacent 4 Wychwood Lane, OX3 8HG

Non-delegated application

17/01519/FUL: 55 Collinwood Road Oxford  OX3 8HN

Called in

18/03180/FUL: 108 Temple Road, Oxford, OX4 2HA

Called in

18/03405/FUL: Holy Family Church , 1 Cuddesdon Way, Oxford, OX4 6JH

Committee level decision

19/00779/FUL: Land at 1-7 Jack Straw's Lane/ 302-304 and 312 Marston Road, Oxford, OX3 0DL

Committee level decision

19/02247/VAR: John Radcliffe Hospital, Headley Way, Oxford, OX3 9DU

Committee level decision

19/02620/FUL: 17, 17A, 17B and 19 Between Towns Road, Oxford, OX4 3LX

Committee level decision

19/02691/FUL: Land At The Junction Of Hosker Close And Merewood Avenue, Oxford

Called in

19/02767/FUL: 4 Eastern Avenue, Oxford, OX4 4QS

Called in

19/03224/FUL: 16 Windmill Road Oxford OX3 7BX

Called in

19/03361/FUL: 139 Oxford Road Old Marston, Oxford, OX3 0RB

Called in

20/00128/VAR: 9 Binswood Avenue, Oxford, OX3 8NY

Committee level decision

20/00184/FUL: 20 Osler Road, Oxford, OX3 9BJ

Committee level decision

20/00221/VAR: 96 Blackbird Leys Road, Oxford, OX4 6HS

Called in

20/00320/FUL: Land Running From Land South Of Grenoble Road To Horspath Depot (Horspath Road) And Redbridge Park And Ride (Abingdon Road),Grenoble Road, Oxford

Committee level decision

20/00821/FUL: Rear of 10 - 28 Marshall Road, Oxford, OX4 2NR

Committee level decision

20/00856/FUL: 295-301 London Road, Headington, Oxford, OX3 9EH

Committee level decision

20/00897/FUL: Assembly And Service Division BMW Manufacturing Ltd, Garsington Road, Oxford, OX4 6NL

Committee level decision

20/00934/FUL: Land To The Rear Of The George Inn, 5 Sandford Road, Littlemore, Oxford, OX4 4PU

Committee level decision

20/01018/FUL: 49 Marlborough Close Oxford OX4 4PH

Called in

20/01086/RES: Sports Field, William Morris Close, Oxford, OX4 2SF

Committee level decision

 

</AI14>

<AI15>

14          

Dates of future meetings

 

 

Future meetings of the Committee are scheduled on Wednesdays at times shown. These will start at 3.00pm while the committee is meeting remotely.

 

2020

2021

1 July 3.00pm

Remote meeting on Zoom

13 January

5 August

3 February

2 September

3 March

7 October

7 April

4 November

10 May

2 December

 

 

 

 

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Public access to this meeting and members of the public speaking

 

 

Remote meetings will be held on Zoom.

 

Public access to remote meetings

1.     You can watch the meeting remotely by clicking on the link in the comments section or under ‘media’ sited just above the agenda items.

2.     The live link will appear on this page just as the meeting starts. This will launch a YouTube video of the live meeting. If it does not, then follow the link to the council’s YouTube channel where the video will be playing.

Registering to speaking

3.     Members of the public can register to speak at a meeting in accordance with the Procedure Rule within Council’s Constitutions.

4.     For this committee you must register to speak before noon on the working day before the meeting, giving the application name/number and whether you are supporting or objecting. You must also supply an email address and phone number.

5.     Members of the public registering to speak are recommended to submit their contribution in writing to democraticservices@oxford.gov.uk not less than 24 hours before the meeting is due to start. This will ensure that their contribution can be taken into account and, where necessary, responded to, in the event that the connection is poor or they are otherwise unable to join the meeting. Members of the public who register to speak will be advised of any word limit for their written submission.

Public attendance and speaking at remote meetings

6.     Members of the public viewing the meeting should do this through the weblink to the live stream as above.

7.     Members of the public may register to speak at the meeting in accordance with the procedure rules (see 4 and the notes at the end of the agenda frontsheet)

8.     Those registering to speak will be provided with joining instructions and guidance on public participation in remote meetings by the Committee and Member Services Team.

9.     When the meeting starts, or during the agenda item before the one they are speaking on, they should follow these instructions and join the meeting. When joining a meeting members of the public with a right to speak must ensure that they can be identified as a registered speaker otherwise their access to the meeting will be blocked.

10.  They will be held as an ‘attendee’ and be able to see and hear the meeting but not take part.

11.  The Meeting Host will ‘enable’ their microphone when they are called to speak, or may admit them to the meeting. They must not speak until are invited to do so by the Chair. Speeches are timed from the first words of the speech: there is no penalty for delays caused by the technology.

12.  The member of the public may remain as an attendee or in the meeting to hear the remainder of the agenda item. Once their contribution has been heard the Meeting Host will mute their microphone and it must remain muted for the remainder of the meeting unless the Chair invites them to speak again, at which point the microphone will be enabled again.

13.  At the end of the agenda item, the Chair may ask speakers attending for that item to disconnect from the remote meeting and the Meeting Host may remove their access to the meeting. Members of the public may continue to observe the meeting by watching the live stream accessed via a link on the Council’s meetings webpages.

14.  If a member of the public exercising their right to speak at a remote meeting loses connectivity during their contribution, they should immediately dial back in to the meeting using the telephone number provided in the joining instructions.

15.  If a member of the public exercising their right to speak at a remote meeting loses connectivity and is unable to re-join the meeting their previously submitted written contribution will be considered (it will be read out by an officer who will keep strictly to the allocated time limit). If no written contribution has been submitted the meeting will proceed without considering their contribution.

 

Press access to remote meetings

16.  Journalists wishing to attend a remote meeting are advised to inform pressoffice@oxford.gov.uk not less than 24 hours before the meeting is due to start to be issued with joining instructions.

17.  Journalists in remote attendance are asked to keep their microphone muted and their video camera turned off.

18.  Alternatively journalists can access meetings by viewing the live stream as set out in 1 and 2 above.

 

 

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Information for those attending

Recording and reporting on meetings held in public

Members of public and press can record, or report in other ways, the parts of the meeting open to the public. You are not required to indicate in advance but it helps if you notify the Committee Services Officer prior to the meeting so that they can inform the Chair and direct you to the best place to record.

The Council asks those recording the meeting:

·         To follow the protocol which can be found on the Council’s website

·         Not to disturb or disrupt the meeting

·         Not to edit the recording in a way that could lead to misinterpretation of the proceedings. This includes not editing an image or views expressed in a way that may ridicule or show a lack of respect towards those being recorded.

·         To avoid recording members of the public present, even inadvertently, unless they are addressing the meeting.

Please be aware that you may be recorded during your speech and any follow-up. If you are attending please be aware that recording may take place and that you may be inadvertently included in these.

The Chair of the meeting has absolute discretion to suspend or terminate any activities that in his or her opinion are disruptive.

Councillors declaring interests

General duty

You must declare any disclosable pecuniary interests when the meeting reaches the item on the agenda headed “Declarations of Interest” or as soon as it becomes apparent to you.

What is a disclosable pecuniary interest?

Disclosable pecuniary interests relate to your* employment; sponsorship (ie payment for expenses incurred by you in carrying out your duties as a councillor or towards your election expenses); contracts; land in the Council’s area; licenses for land in the Council’s area; corporate tenancies; and securities.  These declarations must be recorded in each councillor’s Register of Interests which is publicly available on the Council’s website.

Declaring an interest

Where any matter disclosed in your Register of Interests is being considered at a meeting, you must declare that you have an interest. You should also disclose the nature as well as the existence of the interest. If you have a disclosable pecuniary interest, after having declared it at the meeting you must not participate in discussion or voting on the item and must withdraw from the meeting whilst the matter is discussed.

Members’ Code of Conduct and public perception

Even if you do not have a disclosable pecuniary interest in a matter, the Members’ Code of Conduct says that a member “must serve only the public interest and must never improperly confer an advantage or disadvantage on any person including yourself” and that “you must not place yourself in situations where your honesty and integrity may be questioned”. The matter of interests must be viewed within the context of the Code as a whole and regard should continue to be paid to the perception of the public.

*Disclosable pecuniary interests that must be declared are not only those of the member her or himself but also those member’s spouse, civil partner or person they are living with as husband or wife or as if they were civil partners.  

Procedure for dealing with planning applications at Area Planning Committees and Planning Review Committee (note that these may be adapted to accommodate the remote/virtual nature of this meeting)

Planning controls the development and use of land in the public interest. Applications must be determined in accordance with the Council’s adopted policies, unless material planning considerations indicate otherwise. The Committee must be conducted in an orderly, fair and impartial manner. Advice on bias, predetermination and declarations of interests is available from the Monitoring Officer.

The following minimum standards of practice will be followed:

1.    All members of the Committee will have pre-read the officers’ report. Committee members are also encouraged to view any supporting material and to visit the site if they feel that would be helpful. (In accordance with the guidance at 24.15 (Planning Code of Practice) in the Council’s Constitution).

2.    At the meeting the Chair may draw attention to this procedure. The Chair may also explain who is entitled to vote.

3.    The sequence for each application discussed at Committee shall be as follows:

(a)  the planning officer will introduce it with a short presentation;

(b)  any objectors may speak for up to 5 minutes in total;

(c)  any supporters may speak for up to 5 minutes in total;

(d)  speaking times may be extended by the Chair, provided that equal time is given to both sides. Any non-voting City Councillors and/or Parish and County Councillors who may wish to speak for or against the application will have to do so as part of the two 5-minute slots mentioned above;

(e)  voting members of the Committee may raise questions (which shall be directed via the Chair to the lead officer presenting the application, who may pass them to other relevant officers and/or other speakers); and

(f)   voting members will debate and determine the application.

 

4.    In determining an application Committee members should not:

(a)  rely on considerations which are not material planning considerations in law;

(b)  question the personal integrity or professionalism of officers in public;

(c)  proceed to a vote if minded to determine an application against officer’s recommendation until the reasons for overturning the officer’s recommendation have been formulated including the reasons for refusal or the wording of any planning conditions; or

(d)  seek to re-design, or negotiate amendments to, an application. The Committee must determine applications as they stand and may impose appropriate conditions.

Public requests to speak

Members of the public wishing to speak must notify the Committee Services Officer by noon on the working day before the meeting, giving their name, the application/agenda item they wish to speak on and whether they are objecting to or supporting the application. Notifications can be made via e-mail or telephone, to the Committee Services Officer (details are on the front of the Committee agenda).

Written statements from the public

Any written statement that members of the public or Councillors wish to be considered should be sent to the planning officer by noon two working days before the day of the meeting. The planning officer will report these at the meeting. Material received from the public at the meeting will not be accepted or circulated, as Councillors are unable to give proper consideration to the new information and officers may not be able to check for accuracy or provide considered advice on any material consideration arising. Any such material will not be displayed or shown at the meeting.

Exhibiting model and displays at the meeting

Applicants or members of the public can exhibit models or displays at the meeting as long as they notify the Committee Services Officer of their intention by noon two working days before the start of the meeting so that members can be notified.

Recording meetings

This is covered in the general information above.

Meeting Etiquette

All representations should be heard in silence and without interruption. The Chair will not permit disruptive behaviour. Members of the public are reminded that if the meeting is not allowed to proceed in an orderly manner then the Chair will withdraw the opportunity to address the Committee. The Committee is a meeting held in public, not a public meeting.

This procedure is detailed in the Annex to part 24 of the Council’s Constitution as agreed at Council in January 2020.

 

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