Title: Oxford City Council Logo - Description: Oxford City Council LogoAgenda


Licensing and Gambling Acts Committee


This meeting will be held on:

Date:          Thursday 21 May 2020

Time:          6.00 pm                                    

Place:         Remote meting – Zoom – further information to follow


For further information please contact:

John Mitchell, Committee Services Officer, Committee Services Officer

)  01865 252217                    * jmitchell@oxford.gov.uk


Members of the public can attend to observe this meeting and.

·         may register in advance to speak to the committee in accordance with the committee’s rules

·         may record all or part of the meeting in accordance with the Council’s protocol

Information about speaking and recording is set out in the agenda and on the website

Please contact the Committee Services Officer to register to speak; to discuss recording the meeting; or with any other queries.



Committee Membership

Councillors: Membership 15: Quorum 5: No substitutes are permitted.


Membership will be confirmed at the Annual Council meeting on 20 May 2020.


Apologies and notification of substitutes received before the publication are shown under Apologies for absence in the agenda. Those sent after publication will be reported at the meeting. Substitutes for the Chair and Vice-chair do not take on these roles.












Apologies for absence





Election of Chair for the Council Year 2020-21





Election of Vice-Chair for the Council Year 2020-21





Declarations of interest





Appointment of Sub-Committees 2020-21

7 - 12


The Head of Law and Governance has submitted a report to establish licensing casework sub-committees for the 2020-21 Council Year to deal with casework flowing from the Council’s responsibilities under the Licensing Act 2003 and the Gambling Act 2005.

Recommendations: That the Licensing and Gambling Acts Committee resolves to:

1.    Appoint as many licensing casework sub-committees of three members as there are combinations of three members in the total number of members of the Committee;

2.    Note that the sub-committees’ powers and duties are as set out in the Annex to this report; and

3.    Agree the dates on which the sub-committees will meet if required.







Minutes of the previous meeting

13 - 14


Recommendation:  to approve the minutes of the meeting on 3 February 2020 as a true and correct record






Dates of future meetings



Meetings are scheduled at 6.00pm on:


22 September 2020

4 February 2021






Information for those attending

Recording and reporting on meetings held in public

Members of public and press can record, or report in other ways, the parts of the meeting open to the public. You are not required to indicate in advance but it helps if you notify the Committee Services Officer prior to the meeting so that they can inform the Chair and direct you to the best place to record.

The Council asks those recording the meeting:

·         To follow the protocol which can be found on the Council’s website

·         Not to disturb or disrupt the meeting

·         Not to edit the recording in a way that could lead to misinterpretation of the proceedings. This includes not editing an image or views expressed in a way that may ridicule or show a lack of respect towards those being recorded.

·         To avoid recording members of the public present, even inadvertently, unless they are addressing the meeting.

Please be aware that you may be recorded during your speech and any follow-up. If you are attending please be aware that recording may take place and that you may be inadvertently included in these.

The Chair of the meeting has absolute discretion to suspend or terminate any activities that in his or her opinion are disruptive.

Councillors declaring interests

General duty

You must declare any disclosable pecuniary interests when the meeting reaches the item on the agenda headed “Declarations of Interest” or as soon as it becomes apparent to you.

What is a disclosable pecuniary interest?

Disclosable pecuniary interests relate to your* employment; sponsorship (ie payment for expenses incurred by you in carrying out your duties as a councillor or towards your election expenses); contracts; land in the Council’s area; licenses for land in the Council’s area; corporate tenancies; and securities. These declarations must be recorded in each councillor’s Register of Interests which is publicly available on the Council’s website.

Declaring an interest

Where any matter disclosed in your Register of Interests is being considered at a meeting, you must declare that you have an interest. You should also disclose the nature as well as the existence of the interest. If you have a disclosable pecuniary interest, after having declared it at the meeting you must not participate in discussion or voting on the item and must withdraw from the meeting whilst the matter is discussed.

Members’ Code of Conduct and public perception

Even if you do not have a disclosable pecuniary interest in a matter, the Members’ Code of Conduct says that a member “must serve only the public interest and must never improperly confer an advantage or disadvantage on any person including yourself” and that “you must not place yourself in situations where your honesty and integrity may be questioned”. The matter of interests must be viewed within the context of the Code as a whole and regard should continue to be paid to the perception of the public.

*Disclosable pecuniary interests that must be declared are not only those of the member her or himself but also those member’s spouse, civil partner or person they are living with as husband or wife or as if they were civil partners.