Decisions

Decisions

Use the search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s committees and officers.

Decisions published

22/07/2019 - OVO Energy Women’s Cycle Tour ref: 1718    For Determination

To agree the council's support for the OVO Energy Women’s Cycle Tour

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Councillor McManners arrived during this item.

 

Council considered a report of the Head of Community Services submitted to the Cabinet on 29 May 2019 highlighting the requirements of delivering the OVO Energy Women’s Cycle Tour in Oxfordshire over the next three years (2019, 2020 and 2021).

 

Councillor Upton, the Cabinet Member for Healthy Oxford, presented the report and answered questions. She moved the recommendations, which were agreed on being seconded and put to the vote.

 

 

Council resolved to allocate a budget of £30,000 funded from reserves to pay the City Council’s share of the costs of delivering the OVO Energy Women’s Cycle Tour in Oxfordshire for 2019.

Wards affected: (All Wards);

Lead officer: Ian Brooke


22/07/2019 - Tourism Management ref: 1725    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

This motion was not taken as the time allowed for debate had finished.

 


22/07/2019 - Not penalising school age children for climate change strike action ref: 1727    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

This motion was not taken as the time allowed for debate had finished.

 


22/07/2019 - Car Free Day ref: 1728    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

This motion was not taken as the time allowed for debate had finished.

 


22/07/2019 - Natural Capital Census ref: 1730    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Councillor Tidball left the meeting at this point.

 

Councillor Gant, having declared a disclosable pecuniary interest, left the meeting for the debate and decision on this motion.

 

With Council’s agreement the Lord Mayor extended the time for debating motions to the end of this debate and vote.

 

Councillor Goddard, seconded by Councillor Landell Mills, proposed the submitted motion as set out in the agenda and briefing note.

After debate and on being put to the vote the motion was agreed.

 

Council resolved to adopt the following motion:

Long-term thinking is key to safeguarding our environment. The creation and introduction of the government’s 25-year environmental plan in 2018 was a welcome step.

 

Key to the success of the plan is the collection of reliable, consistent data across a range of indicators, from air quality to water quality to urban vegetation, in order to produce a baseline against which progress can be measured. Although vast amounts of data are being collected and analysed, the challenge is to make sure that this is done in a joined-up way using the same methodology and spatial and temporal resolution, at a single point in time, in order to allow meaningful comparison and analysis of variations over time.

 

In its Sixth Annual Report, the government’s Natural Capital Committee recommends that a comprehensive review of progress against the baseline assets and associated 25-Year Plan goals should be undertaken on a 5-yearly basis to determine direction of change in England’s environment. An Environmental Census will provide the framework and data necessary to ensure that this happens. It will also bring together and harmonise existing datasets to (i) ensure geographical referencing of all records using standard OS grid (ii) ensure date stamping of all records (iii) facilitate open-access. The NCC proposes that the first Environmental Census is undertaken in 2020 to follow the UK’s ‘Year of Green Actions’.

 

Crucially, mass data collection of this kind cannot be undertaken only by scientists and politicians. The Census will involve the use of novel and emerging technologies (e.g. GIS and Landsat imagery, smart phone apps) and will encourage as wide as participation as possible in collecting data, including citizen scientists, individual landowners and school children.

 

We believe that Oxford should lead on this vital initiative. Our city can draw a huge resource of commitment and expertise from all its citizens, particularly young people. This Council is uniquely placed to coordinate activity among the many stakeholders in our city who will want to take part. We should set the standard by undertaking now to be part of the Census in 2020. In addition, we should go further by offering to undertake a pilot study.

 

Council therefore asks the Chief Executive:

1.    To maintain contacts with HMG and the NCC and proactively make clear Oxford City Council’s willingness to act as the lead in the proposed Census in our region;

2.    To offer additionally to conduct a pilot in advance of the main Census;

3.    To open discussions with neighbouring authorities about how best to coordinate action at a regional level.

 


22/07/2019 - Making Oxford an Anti-racist City ref: 1729    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Councillor Aziz, seconded by Councillor Rowley, proposed the submitted motion as set out in the agenda and briefing note.

After debate and on being put to the vote the motion was agreed.

 

Council resolved to adopt the following motion:

This council notes the following.

·         The increase in racism and hate crime as well as increased incidents by far-right/Nazi groups in Britain.

·         The visit of the UN special rapporteur on racism to England earlier this year who highlighted the:

·         The increase in hate crimes and incidents across the UK after the referendum to leave the EU.

·         The growth in volume and acceptability of xenophobic discourses on migration, and on foreign nationals including refugees in social and print media.

·         The gross human rights violations and indignities that African-Caribbean British citizens referred to as the ‘Windrush generation’ have had to endure as a result of the so-called ‘hostile environment’ policy.

·         The criminalisation of young people from ethnic minorities, especially young black men and British Muslim men. Black men are over-represented in police stop and searches and are over-represented in the prison system.

·         Structural racism is still an everyday reality for people from Black, Asian and other minority and refugee communities. 

·         Anti-Semitism and Islamophobia is on the rise and is being mainstreamed through our political and public discourse.

·         The increase in incidents in Oxford. In 2018, there were 188 racist or racially aggravated crimes reported to the police, an increase of 40% compared to 2017.

This council believes that:

·         Operation Prevent, the government’s counter-terrorism strategy, should be suspended while officials conduct a comprehensive audit of its impact on racial equality;

·         urgent action is required to make Oxford a truly anti-racist city and develop a long term strategy to put into action anti racism work.

 

This Council therefore

1.    pledges to make Oxford an Anti-racist city;

2.    will work with and listen to people experiencing racism;

3.    and will work with local authorities, trade unions and community groups to achieve this; and

4.    asks the Leader of the Council to write to the Home Office seeking the suspension of the Prevent programme.

 


22/07/2019 - A City of Sanctuary (cross party) ref: 1739    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Councillor Turner re-joined the meeting at the start of the debate on this motion.

 

Councillor Djafari-Marbini, seconded by Councillor Wolff, and supported by Councillor Garden, proposed the submitted cross-party motion as set out in the agenda and briefing note.

After debate and on being put to the vote the motion was agreed.

 

Council resolved to adopt the following motion:

This Council reaffirms its commitment to being a City of Sanctuary. We uphold the principles of dignity and respect for all, welcome the paper “Oxford’s Commitment to asylum seekers, refugees and migrants” and ask the Leader of the Council to sign it on the Council’s behalf.

This is an age of growing xenophobia with the globalisation of the far right from Trump to Orban. Here, Hostile Environment policies have blurred the distinction between service provision and immigration enforcement with the most vulnerable having no recourse to public funds (NRPF), and being left destitute.

 

This Council also commits to:

1.      Flying the “City of Sanctuary” flag on World Refugee Day.

2.      Encouraging our residents to exercise their existing rights in conjunction with organisations such as Asylum Welcome, Refugee Resource, Sanctuary Hosting and our advice centres, ensuring routine access to interpreters and immigration advice.

3.      Working with existing community networks, such as the Syrian Sisters and African Families in the UK to place lived experiences at the centre of service provision.

4.      Encouraging councillors to sign up to a “place of safety” pledge. Both our Oxford MPs have signed the “MPs not border guards” pledge. We are proud to have no embedded UK Visa and Immigration staff in our frontline services. The “place of safety pledge” will communicate our commitment to not being part of immigration enforcement, ensuring all are able to seek confidential advice and representation without fear.

5.      Encourage the Council’s partners to not be part of the ‘Hostile Environment’ by for example providing data to the Home Office to be used for detention and deportation.

6.      Working towards all residents being able to access voluntary and statutory services to meet their basic healthcare, housing, and income needs. The Council has successfully secured funding to further support vulnerable groups by investigating rogue landlords; and helping European Economic Area migrant rough sleepers access accommodation and support services.

7.       Improving access to employment. We have funded four work-based English as a Second Language courses helping migrants to access employment opportunities. We will continue this via implementation of the equalities action plan. This committed the Council to improving understanding of the career paths available, and focused advice for Black, Asian and Minority Ethnic candidates. Coordinated action with higher education colleges can ensure all our residents benefit equally from the available opportunities.

And asks the Leader of the Council to write to the Home Secretary asking the government to:

1.         Implement the recommendations of the All Party Parliamentary Inquiry into detention, end the shameful practice of “indefinite detention” and work towards the closure of all detention centres.

2.         Honour its commitment to the “Dubs amendment”; Britain will provide sanctuary to 10,000 child refugees over the next ten years (3-5 per local authority).

3.         End NRPF policies and reverse attacks on access to the NHS.

4.         Extend the equal right to vote to all UK residents, regardless of citizenship and grant asylum seekers the right to take paid work while their application is being determined.

 


22/07/2019 - Emergency motion on Sudan: end the killings and human rights violations (cross party) ref: 1738    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Councillor Turner left the meeting for the debate and decision on this motion.

 

Councillor Aziz, seconded by Councillor Harris, and supported by Councillor Simmons, proposed the submitted cross-party motion as set out in the agenda and briefing note.

After debate and on being put to the vote the motion was agreed.

 

Council resolved to adopt the following motion:

This council supports the calls of Oxford’s Sudanese community to hold the Transitional Military Council to account over the killings and abuses of protestors. 

Since the fall of Omar al Bashir on 11th April 2019, Sudan’s transition to democratic, civilian authority rule has been violently quashed and met by human rights violations carried out by the military authorities comprising of the Transitional Military Council (TMC). Rights violations include using rape and sexual abuse as a political weapon, enforced disappearances and imprisonment of protestors, the use of live ammunition and torture against unarmed protestors and attacks on hospitals and health facilities to further target the injured.

 

Since December 2018 a mass peaceful protest uniting citizens across class and regional lines over the cost of living has developed into a representative protest movement calling for peaceful democratic change supported by Sudan’s independent trade unions, professional associations and opposition political parties.

Doctors, teachers, lawyers, journalists, students and workers are among people who have taken strike action and joined the democracy movement. Many of these individuals are related to or are friends of Oxford residents of Sudanese heritage or Sudanese people who are residents of Oxford.

 

This council acknowledges the brave and principled work of Oxford’s Sudanese community and wider diaspora to push for accountability over the many decades of human rights violations and crimes against the Sudanese people by the regime.

 

This council believes the people of Sudan have the right to protest and organise without fear of violence and abuse. 

This council condemns the British government for being complicit in the violence through its cooperation with the Saudi campaign in Yemen (where Sudanese militias are deployed) and through funding Sudanese militias indirectly through EU border policy (the Khartoum process/Rome Declaration 2014).

 

This council acknowledges and thanks Anneliese Dodds MP and Layla Moran MP for demanding the UK government applies pressure on the Sudanese authorities to end the killings and abuses and ensure there is a democratic transition of power.

 

In support of the local Sudanese community, this Council asks the Leader of the Council to write to the relevant U.K. Government Ministers in the Home Office and Foreign Office, and to the city’s MPs, asking:

 

1.         that the UK government to condemn the use of violence, rape and sexual violence against protesters, cease all forms of security cooperation with the TMC, and look into imposing sanctions on individuals connected to the regime and figures in the TMC;

2.         that the Home Office provide sanctuary to Sudanese people seeking safety from the regime and its allies; and

3.         the city’s MPs to also write appropriate letters to the Home Office and Foreign Office representing the demands set out in this motion.

 


22/07/2019 - Shareholder and Joint Venture Group meeting dates ref: 1736    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Council considered a report of the Head of Law and Governance setting out meeting dates of the Shareholder and Joint Venture Group.

 

Councillor Brown, the Leader of the Council, presented the report and a change to the date of agreement of the terms of reference, and answered questions. She clarified her decision that all of the Council’s companies and joint ventures would report to a Shareholder and Joint Venture Group, comprising all members of Cabinet, which would meet quarterly on dates set out in the report..

 

Councillor Brown moved the recommendation, which was agreed on being seconded and put to the vote.

 

Council resolved to note the meeting dates of the Shareholder and Joint Venture Group and that the terms of reference would now be presented at the meeting on 25 September 2019.

 

Wards affected: (All Wards);

Lead officer: Andrew Brown


22/07/2019 - Constitution - Members' Briefings on Planning Matters ref: 1723    For Determination

Council will be recommended to amend the Constitution to reflect changes in regulations and governance practices.

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Council considered a report of the Head of Law and Governance recommending changes to paragraph 24.14 (Members’ Informal Briefings) of Part 24 (The Planning Code of Conduct) of the Council’s Constitution.

 

Councillor Brown, the Leader of the Council, presented the report and moved the recommendations, which were agreed on being seconded and put to the vote.

 

Council resolved to:

1.            approve the proposed amendments to Part 24 of the Constitution as set out in the appendix to the report; and

2.            delegate authority to the Head of Law and Governance to amend the Constitution in line with the changes approved by Council.

 

Lead officer: Anita Bradley


22/07/2019 - Motions on notice 2019/20 ref: 1731    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Council had before it nine motions on notice submitted in accordance with Council procedure rules and reached decisions as set out below.

 

Council resolved to adopt the following motions as set out in these minutes:

 

a)    Emergency motion on Sudan: end the killings and human rights violations

b)    A City of Sanctuary

c)    Making Oxford an Anti-racist City

d)    Natural Capital Census

 

The following motions were not taken as the time allocated for debate had elapsed:

 

e)    Car Free Day

f)     Not penalising school age children for climate change strike action

g)    Multilateral nuclear disarmament

h)   Tourism Management

i)     Climate Emergency priorities in new builds

 


22/07/2019 - Appointment to Committees ref: 1713    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Council agreed to appoint Councillor Garden to replace Councillor Wade on the East Area Planning Committee.

 


22/07/2019 - Minutes ref: 1712    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Council agreed to approve as a true and correct record the minutes of:

 

1.    the ordinary meeting on 29 April 2019

2.    the annual meeting on13 May 2019; and

3.    subject to correction of spellings and republication, the special meeting on 17 July 2019.

 


22/07/2019 - Apologies for absence ref: 1710    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019


22/07/2019 - Amendment to Emission Standards for Hackney Carriage Vehicles ref: 1720    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Council considered a report of the Head of Head of Regulatory Services and Community Safety submitted to the General Purposes Licensing Committee on 8 July 2019 asking for consideration of the recommendations in the “Unmet Demand Survey” report (2018) and agree the Policy on Hackney Carriage Quantity Control.

 

Councillor Clarkson, the Chair of the Committee, presented the report and moved the recommendations, which were agreed on being seconded and put to the vote.

 

Council resolved to approve, as set out in the report, the amendment to the approved emission standards for Hackney Carriage Vehicles licensed by this Authority.

Lead officer: Anna Dumitru


22/07/2019 - Appointment of independent persons 2019 ref: 1722    For Determination

The Localism Act 2011 requires Oxford City Council to appoint one or more Independent Persons to assist the Monitoring Officer in dealing with complaints about councillors’ standards of behaviour and alleged breaches of the Members’ Code of Conduct. 

In addition, The Local Authorities Regulations 2015 require the Council to invite relevant Independent Persons to join the Investigation and Disciplinary Committee to consider evidence and provide advice on the course of action to follow whenever there is the prospect of dismissal of a statutory officer of the Council (these are the Chief Executive, Chief Finance Officer and Monitoring Officer).

Council will be asked to approve the appointment of up to four Independent Persons for a period of five years to July 2024.

 

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Council considered a report of the Monitoring Officer asking for authorisation to extend the terms of office of the council’s independent persons for a further three months to 31 October 2019.

 

Councillor Aziz, the Chair of the Standards Committee, presented the report and moved the recommendations, which were agreed on being seconded and put to the vote.

 

Council resolved to authorise the Monitoring Officer to extend the terms of office of the Council’s Independent Persons for a further three months to 31 October 2019.

Lead officer: Catherine Phythian


22/07/2019 - Policy on Hackney Carriage Quantity Control - Unmet Demand Survey ref: 1721    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Council considered a report of the Head of Head of Regulatory Services and Community Safety submitted to the General Purposes Licensing Committee on 14 May 2019 asking for consideration of the recommendations in the “Unmet Demand Survey” report (2018) and agree the Policy on Hackney Carriage Quantity Control.

 

Councillor Clarkson, the Chair of the Committee, presented the report and moved the recommendations, which were agreed on being seconded and put to the vote.

 

Council resolved to:

1.            to note that there is currently no significant unmet demand for the services of Hackney Carriage Vehicles; and therefore

2.            to maintain the Council’s Policy of Hackney Carriage Quantity Control and the current quota of 107 Hackney Carriage Vehicle licences; and

3.            that a further “Unmet Demand survey” be commissioned in 2021, subject to any changes to relevant legislation.

 

Lead officer: Richard Masters, Richard Masters


22/07/2019 - Q4 Integrated Report 2018/19 - allocation of budgetary provision ref: 1719    For Determination

Delegated authority to the Chief Executive to agree the terms of the final account with Fortem for tower block refurbishment.

 

 

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

With the agreement of Council the Lord Mayor took this item just before the break.

 

Councillor Bely-Summers arrived for the start of this item.

 

Council considered a report of the Head of Financial Services submitted to the Cabinet on 10 July 2019 update Members on Finance, Risk and Performance as at the end of the financial year.

 

Councillor Turner, the Cabinet Member for Finance and Asset Management presented the report.

Councillor Brown answered questions about the proposals for the Citizens’ Assembly.

Councillor Turner moved the recommendations, which were agreed on being seconded and put to the vote.

 

 

Council resolved to:

1.    agree the inclusion of an additional £1.53m budget within the Housing Revenue Account in 2019-20 for completion of the Tower Block refurbishment scheme; and

2.    agree the inclusion of £200k in 2019-20 in respect of costs to establish a citizens’ assembly together with associated staffing costs for reporting and research.

 

Wards affected: (All Wards);

Lead officer: Stephen Clarke


22/07/2019 - Climate Emergency priorities in new builds ref: 1724    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

This motion was not taken as the time allowed for debate had finished.

 


22/07/2019 - Multilateral Nuclear disarmament ref: 1726    For Determination

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

This motion was not taken as the time allowed for debate had finished.

 


22/07/2019 - Revolving Construction Loan to Low Carbon Hub IPS ref: 1717    Recommendations Approved

To approve a revolving loan facility to Low Carbon Hub as requested by Council.

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Council considered a report of the Head of Financial Services submitted to the Cabinet on 29 May 2019 seeking approval of a revolving loan facility for the Low Carbon Hub IPS (Industrial and Provident Society).

 

Councillor Turner, the Cabinet Member for Finance and Asset Management presented the report and answered questions. He moved the recommendations, which were agreed on being seconded and put to the vote.

 

Council resolved to make budget provision of £2.3 million to enable the revolving loan facility to the Low Carbon Hub to be created.

 

Wards affected: (All Wards);

Lead officer: Bill Lewis


22/07/2019 - The future strategic direction for the Council's group of housing companies ref: 1716    For Determination

Delegated authority to the Assistant Chief Executive in consultation with the Head of Finance and Head of Law and Governance to approve  the sale of sites as set out in the OCHL business plan to OCHL providing that such sales comply with the mechanism set out in paragraph 31 of this report and s123 of the Local Government Act 1972, and are made on the basis that following development all affordable housing units at the sites would be purchased back by the Council through the Housing Revenue Account.

Decision Maker: Council

Made at meeting: 22/07/2019 - Council

Decision published: 09/08/2019

Effective from: 22/07/2019

Decision:

Council considered a report of the Head of Housing submitted to Cabinet on 29 May 2019 proposing changes to the arrangements between the Council’s group of Housing companies and the Council’s Housing Revenue Account for the delivery of affordable housing in response to recent government policy changes and recommending a review of future Oxford City Housing Limited (OCHL) development with a view to expanding activity and accelerating affordable housing delivery.

 

Councillor Rowley, the Cabinet Member for Affordable Housing presented the report and moved the recommendations, which were agreed on being seconded and put to the vote.

 

Council resolved to

1.            increase the HRA capital programme by £45.303m so that adequate additional budgetary provision is made available for the acquisitions to take place as set out in Appendix 1 of the report;

2.            approve a revised HRA budget and Business Plan that incorporates the new acquired dwellings that impacts on rental income, maintenance spend, interest payments, debt redemption activity and other matters as set out in Appendix 2 of the report; and

3.            approve the re-phasing of the loans from the  General Fund Capital Programme in relation to the borrowing activity of OCHL over the MTFP period 2019/20 to 2022/23 as set out in Appendix 1 of the report.

 

Wards affected: (All Wards);


06/08/2019 - Oxford City Council - Jury's Inn (No.1) Tree Preservation Order 2019 ref: 1748    Recommendations Approved

Decision Maker: West Area Planning Committee

Made at meeting: 06/08/2019 - West Area Planning Committee

Decision published: 07/08/2019

Effective from: 10/08/2019

Decision:

The Committee considered whether the Oxford City Council - Jury’s Inn (No.1) Tree Preservation Order 2019 should be confirmed with a modification to include additional information in the Specification of Trees under Schedule 1 of the Order; to include the number and species of trees included in G1. 

 

The Planning Officer presented the report.

 

In reaching its decision, the Committee considered all the information put before it.

 

After debate and on being proposed, seconded and put to the vote, the Committee agreed with the officer’s recommendation to confirm the tree preservation order with the modification as set out above.

 

The West Area Planning Committee resolved to:

confirm the Oxford City Council - Jury's Inn (No.1) Tree Preservation Order 2019 with a modification to include additional information in the description of the trees in G1 at Schedule 1 of the Order; as follows, G1- Description - A group of 8 field maples in the area defined within a broken black line on the TPO plan’.

 

 

Councillor Hollingsworth left the meeting before the debate and determination of the next item.

Wards affected: Wolvercote;

Lead officer: Chris Leyland


06/08/2019 - 19/00436/FUL: Convent of the Incarnation, Fairacres Road, Oxford, OX4 1TB ref: 1750    Recommendations Approved

Redevelopment of the existing site and alterations and extensions to existing buildings. Erection of new two storey wing; single storey cottage building to create 3 self contained units; single storey fruit store; single storey garage and workshop; 2no. single storey glazed cloisters; single storey extension to St. Joseph's Building; and changes to fenestration. Demolition of existing buildings along the southern boundary, associated landscaping and site works. (Amended description).

 

Decision Maker: West Area Planning Committee

Made at meeting: 06/08/2019 - West Area Planning Committee

Decision published: 07/08/2019

Effective from: 10/08/2019

Decision:

The Committee considered an application (19/00436/FUL) for planning permission for the redevelopment of the existing site including erection of new two storey wing; single storey cottage building to create 3 self contained units; single storey fruit store; single storey garage and workshop; 2no. single storey glazed cloisters and  changes to fenestration of St Raphael's Building. Demolition of existing buildings along the southern boundary, associated landscaping and site works.

 

The Planning Officer presented the report.  The consultation period for the application expired after the committee report was finalised. Additional comments, with no change from those already reported, were received from Oxfordshire County Council (Drainage and Highways), Natural England and Thames Valley Police (Secured by Design).

 

New comments were also received from The Oxford Civic Society. These were about the loss of views of Fairacres House and the Chapel; the functional quality of the building designs; and that the Convent should do more to address fears amongst the local community about the loss of green space.

The applicant, Sister Clare-Louise Marriott (the Reverend Mother) and Charles Darby, architect, were present to answer questions from the Committee regarding the application.

 

In response to a question about the proposed increase in the on-site parking provision by one bay the architect learnt that this was a rationalisation of the current on-site parking arrangements which were ad hoc and not limited to a designated parking area.     

 

In reaching its decision, the Committee considered all the information put before it.

 

After debate and on being proposed, seconded and put to the vote, the Committee agreed with the officer’s recommendation to approve the application.  The Committee was satisfied with the planning officer’s assessment that the proposed boundary treatments were acceptable in terms of the impact on the amenity of neighbouring properties.

 

The West Area Planning Committee resolved to:

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 11 of the report and grant planning permission; and

2.    agree to delegate authority to the Acting Head of Planning Services to:

·         finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

Wards affected: Iffley Fields;

Lead officer: Natalie Dobraszczyk