Agenda and minutes

Agenda and minutes

Speaking at a Council or Committee meeting

Venue: Long Room - Oxford Town Hall. View directions

Contact: John Mitchell, Committee and Member Services Officer 

Items
No. Item

21.

Declarations of Interest

None.

 

22.

Addresses and Questions by Members of the Public

Minutes:

Judith Harley addressed Cabinet in relation to Minute 31 below. She outlined her concerns about the nominations to the Elder Stubbs Charity and asked why she was not being re-appointed as a City-Council-nominated Trustee for the Charity as she was available and willing to serve another 4-year term. She also asked for confirmation that new nominees lived within the requisite area to be a Trustee, and that all nominees were available for meetings.

 

Councillor Brown explained that the Council’s approach was now that all appointments to these bodies are filled by elected councillors to fulfil the role as a contact between the body and the Council.

All non-councillor appointees were replaced as their term ended. As such this was in no way a reflection on Ms Harley’s service or capability. She understood Ms Harley would be appointed by the charity in another capacity and wished her well.

Councillor Brown confirmed that all nominees met the criteria for membership, but noted that given demands on councillors’ time their attendance could not be guaranteed.

 

23.

Councillor Addresses on any item for decision on the Board's agenda

Minutes:

None received.

 

24.

Councillor Addresses on Neighbourhood Issues

Minutes:

None received.

 

25.

Items raised by Board Members

Minutes:

None received.

 

26.

Scrutiny Committee Reports pdf icon PDF 126 KB

The Cabinet had before it two Scrutiny reports and the draft Cabinet responses to them. Councillor Gant spoke to these reports in his capacity as Chair of Scrutiny Committee.

 

Minute Seacourt Park and Ride Extension

 

Councillor Gant noted the response to the Scrutiny Committee’s report and that the recommendation was not accepted.

 

Minute Safeguarding report and action plan

 

Councillor Gant noted that the Housing Panel would consider matters relating to safeguarding homeless adults. He was concerned that Cabinet’s response did not make mention of the requested data gathering; and that the Guest House Review set out actions, subsequently agreed, which were now apparently being set aside. He was concerned at the apparent overturn of the Cabinet’s previous decisions.

 

In response Councillor Chapman said that it would be very difficult for the Council, not being the lead safeguarding authority, to gather meaningful and reliable data on the number of school aged children receiving face to face

safeguarding awareness training. The recommendations from the 2015 Guest House Review would not be revisited in the depth and detail implied in the Scrutiny recommendation because matters had moved on since that review.

 

Additional documents:

27.

Seacourt Park and Ride Extension pdf icon PDF 267 KB

The Executive Director Development has submitted a report to seek approval to appoint a contractor for the main contract works and for final scheme approval.

 

Recommendations: That Cabinet resolves to:

 

1.    Approve the appointment of ODSL as the main contractor to construct the park and ride extension, subject to final scheme approval;

2.    Grant final scheme approval to enable the scheme, as amended, to be delivered within the budget of £5,156,122 approved by Council in February 2019; and

3.    Delegate to the Director of Development, acting in consultation with the Heads of Law & Governance and Finance, and the Portfolio holder for Planning & Transport, the authority to enter into all necessary and appropriate contracts to implement the delivery of the proposed extension to the Park and Ride scheme at Seacourt.

Additional documents:

Minutes:

The Executive Director Development had submitted a report to seek approval to appoint a contractor for the main contract works and for final scheme approval.

 

The Cabinet Member for Planning & Sustainable Transport, Councillor Alex Hollingsworth introduced and moved the recommendations for the reasons set out in the report.

 

Cabinet resolved to:

 

1.    Approve the appointment of ODSL (Oxford Direct Services Ltd) as the main contractor to construct the park and ride extension, subject to final scheme approval;

 

2.    Grant final scheme approval to enable the scheme, as amended, to be delivered within the budget of £5,156,122 approved by Council in February 2019; and

 

3.    Delegate to the Director of Development, acting in consultation with the Heads of Law & Governance and Financial Services, and the Portfolio holder for Planning & Sustainable Transport, the authority to enter into all necessary and appropriate contracts to implement the delivery of the proposed extension to the Park and Ride scheme at Seacourt.

 

 

28.

Bus Euro 6 Low Emission Zone pdf icon PDF 144 KB

The Transition Director has submitted a report seeking Cabinet agreement to  support Oxfordshire County Council in the application to the traffic commissioner for the implementation of a Bus Euro VI Low Emission Zone.

 

Recommendations: That Cabinet resolves to:

 

Support Oxfordshire County Council in the application  to the traffic commissioner for the implementation of a Bus Euro VI Low Emission Zone in Oxford.

 

Additional documents:

Minutes:

The Transition Director had submitted a report seeking Cabinet agreement to support Oxfordshire County Council in the application to the traffic commissioner for the implementation of a Bus Euro VI Low Emission Zone.

 

The Cabinet Member for Zero Carbon Oxford, Councillor Hayes introduced and moved the recommendations for the reasons set out in the report. Cabinet noted the bid would be made by the County Council and the benefit would extend beyond the city boundaries.

 

Cabinet resolved to support Oxfordshire County Council in the application to the traffic commissioner for the implementation of a Bus Euro VI Low Emission Zone in Oxford.

 

 

29.

Safeguarding report and action plan pdf icon PDF 363 KB

The Assistant Chief Executive has submitted a report on the progress made on the Oxford City Council’s Safeguarding Action Plan 2018/19.

 

Recommendations: That Cabinet resolves to:

 

1.    Note the key achievements of the Safeguarding work delivered through Oxford City Council  during 2018/19;

2.    Agree the Safeguarding Action Plan 2019/20 set out in Appendix 1; and

3.    Approve Oxford City Council’s safeguarding policy updated April 2019

Additional documents:

Minutes:

The Assistant Chief Executive has submitted a report on the progress made on the Oxford City Council’s Safeguarding Action Plan 2018/19.

 

The Cabinet Member for Safer Communities & Customer Focused Services, Councillor Chapman introduced and moved the recommendations for the reasons set out in the report. Cabinet noted the ongoing good and innovative work to improve safeguarding.

 

Cabinet resolved to:

 

1.    Note the key achievements of the Safeguarding work delivered through Oxford City Council  during 2018/19;

 

2.    Agree the Safeguarding Action Plan 2019/20 set out in Appendix 1; and

 

3.    Approve Oxford City Council’s safeguarding policy updated April 2019.

 

 

 

30.

Release of capital funds for the East Oxford Community Centre pdf icon PDF 241 KB

The Executive Director Customer and Communities has submitted a report to seek the release of £800k for consultancy support for the delivery of the East Oxford Community Centre including any associated social housing.

 

Recommendations: That Cabinet resolves to:

 

1.    Approve the release of £800k of the East Oxford Community Centre Capital budget for detailed design and feasibility work, technical specification, planning and oversight of the build of the East Oxford Community Centre including social housing, to occupation; and

2.    Delegate to the Interim Director Communities, acting in conjunction with the Heads of Law & Governance and Finance, and in conjunction with the Portfolio Holders for Supporting Local Communities and Finance & Asset Management, the authority to enter into all necessary and appropriate contracts and to take any required steps to secure the development of the East Oxford Community Centre and associated housing.

 

 

 

Additional documents:

Minutes:

The Interim Executive Director Customer and Communities had submitted a report to seek the release of £800k for consultancy support for the delivery of the East Oxford Community Centre including any associated social housing.

 

The Cabinet Member for Supporting Local Communities, Councillor Tidball introduced and moved the recommendations for the reasons set out in the report.

 

The Cabinet Member for Finance and Asset Management noted there should be no expansion in the already allocated funding and agreed timetable for the project.

 

Cabinet resolved to:

 

1.  Approve the release of £800k of the East Oxford Community Centre Capital budget for detailed design and feasibility work, technical specification, planning and oversight of the build of the East Oxford Community Centre including social housing, to occupation; and

 

2.  Delegate to the Executive Director Customer and Communities, acting in conjunction with the Heads of Law & Governance and Financial Services, and in conjunction with the Portfolio Holders for Supporting Local Communities and Finance & Asset Management, the authority to enter into all necessary and appropriate contracts and to take any required steps to secure the development of the East Oxford Community Centre and associated housing.

 

31.

Appointment to Outside Bodies 2019/20 pdf icon PDF 244 KB

The Head of Law and Governance has submitted a report to agree appointments to charities, trusts, community associations and other organisations for the 2019/20 Council Year.

 

Recommendations: That  Cabinet resolves to:

 

1.    Approve appointments to charities, trusts, community associations and other organisations as shown in Appendices 1A – 1D; and note the appointments to partnerships as detailed in Appendix 1E;

2.    Note the guidance for appointees as detailed in Appendix 2;

3.    Agree to add the Climate Alliance and the Oxfordshire Building Trust to the list of charities, trusts, community associations and other organisations as detailed at paragraph 14 of the report; and

4.    Delegate authority to the Head of Law and Governance, in consultation with the Leader of the Council, and where appropriate with other group leaders, to make any changes to appointments to Outside Bodies as may be required during the course of the Council year 2019/20.

 

Additional documents:

Minutes:

The Head of Law and Governance had submitted a report to agree appointments to charities, trusts, community associations and other organisations for the 2019/20 Council Year.

 

The Leader of the Council, Councillor Brown, introduced the report.

 

Cabinet agreed to vary the usual approach of appointing local ward councillors to community associations and in Appendix 1A make a change to the proposed appointment:

6.

East Oxford Community Association

Cllr Azad

Cllr Rowley

Cllr Hayes

 

and to ask the report author to propose to the Elder Stubbs Charity that they review their membership with a view to reducing the number of places allocated to City Council appointees.

 

On being moved, Cabinet agreed the recommendations for the reasons set out in the report, noting the changes above.

 

On being moved, Cabinet agreed the recommendations for the reasons set out in the report, noting the changes above.

 

Cabinet resolved to:

 

1.    Amend the nominees for East Oxford Community Association to replace Cllr Hayes with Cllr Rowley;

 

2.    With that change, approve appointments to charities, trusts, community associations and other organisations as shown in Appendices 1A – 1D; and note the appointments to partnerships as detailed in Appendix 1E;

 

3.    Ask the report author to propose to the Elder Stubbs Charity a reduction in the number of City Council appointees;

 

4.    Note the guidance for appointees as detailed in Appendix 2;

 

5.    Agree to add the Climate Alliance and the Oxfordshire Building Trust to the list of charities, trusts, community associations and other organisations as detailed at paragraph 14 of the report; and

 

6.    Delegate authority to the Head of Law and Governance, in consultation with the Leader of the Council, and where appropriate with other group leaders, to make any changes to appointments to Outside Bodies as may be required during the course of the Council year 2019/20.

 

 

32.

Minutes pdf icon PDF 345 KB

Recommendation: That Cabinet resolves to APPROVE the minutes of the meeting held on 29 May  2019 as a true and accurate record.

Minutes:

Cabinet agreed to amend Minute 2 to read: “…..addressed the Cabinet in relation to item 11 on the agenda”.

 

Cabinet resolved to APPROVE the amended minutes of the meeting held on 29 May 2019 as a true and accurate record.

 

 

33.

Dates of Future Meetings

Meetings are scheduled for the following dates:

 

·         10 July

·         07 August

·         11 September

·         09 October

·         13 November

·         11 December

 

All meetings start at 6pm.

 

Minutes:

Meetings are scheduled for the following dates:

·         10 July

·         07 August

·         11 September

·         09 October

·         13 November

 

34.

Matters Exempt from Publication

The Board did not resolve to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the Board to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

 

(The Board may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.)

 

No matters were considered in confidential session.

 

35.

Seacourt Park & Ride - Appendix 2

Minutes:

Noted under Minute 27 but not discussed.