Agenda and minutes

Agenda and minutes

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Speaking at a Council or Committee meeting

Venue: The Old Library, Town Hall

Contact: Catherine Phythian, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252402

Items
No. Item

88.

Declarations of interest

Minutes:

There were no declarations of interest.

89.

16/02687/FUL: 265 - 279 Iffley Road And Garages, Percy Street, Oxford, OX4 4AH pdf icon PDF 161 KB

Site address:           265-279 Iffley Road And Garages, Percy Street, OX4 4AH

 

Proposal:                 Re-development of the application site to include the demolition of existing buildings, erection of buildings to provide student accommodation (117 student rooms) and ancillary facilities, 11 x self-contained flats, a single storey garden room accommodating flexible space for use as student common room/teaching/lecturing space, 150sqm GIA for employment uses (Use Class B1), and associated landscaping and infrastructure. (Amended plans)

 

Officer recommendation:

The West Area Planning Committee is recommended to GRANT planning permission for the reasons in the officer’s report and subject to and including the following conditions and the satisfactory completion of a Section 106 agreement to secure a contribution to affordable housing and to delegate authority to the Head of Planning and Regulatory Services to issue the permission.

 

Conditions

1.         Development begun within time limit        

2.         Develop in accordance with approved plans       

3.         Sample materials and panels         

4.         Large-scale drawings of design details     

5.         Student accommodation, out of term use

6.         Student Management Plan

7.         Bin and cycle storage           

8.         Revised travel plan   

9.         Travel Information Pack       

10.      Student - no cars       

11.      Car parking spaces   

12.      Construction Traffic Management Plan    

13.      Fire hydrants  

14.      Landscape plan         

15.      Landscaping carried out by completion    

16.      Tree Protection Plan             

17.      Arboricultural Method Statement

18.      Removal of trees - Percy St garage site    

19.      Details of boilers and CHP  

20.      Boundary treatments            

21.      Sustainable design and energy efficiency           

22.      Biodiversity enhancements

23.      Noise levels - air conditioning, plant         

24.      Kitchen extraction equipment         

25.      Demolition strategy and validation plan    

26.      Phased risk assessment - land quality      

27.      Remedial works and validation report       

28.      Watching brief unexpected contamination

29.      B1 office use  

30.      Surface water - SUDS details         

31.      SUDS maintenance plan    

32.      Drainage infrastructure details       

 

Legal agreements

Section 106 agreement to secure affordable housing contribution of £643,432.72

Note: The Highways Authority has requested a contribution towards a Controlled Parking Zone however this is covered under CIL.

 

Community Infrastructure Levy (CIL):

The development is liable for £276,115.92 of CIL.

 

Additional documents:

Minutes:

The Committee considered an application for the re-development of the application site to provide student accommodation (117 student rooms), 11 x self-contained flats, a single storey garden room accommodating flexible space for use as student common room/teaching/lecturing space, 150sqm GIA for employment uses (Use Class B1), and associated landscaping and infrastructure (Amended plans) at 265-279 Iffley Road and Garages, Percy Street, OX4 4AH.

 

The Planning Officer presented the report and highlighted the following points:

·         the Oxford Design Review Panel had commented favourably on the development

·         the development had been the subject of extensive public consultation and had adopted a number of suggestions from the local community

 

Lucy Clarke (Friends of Iffley Road), Peter McQuitty (local resident), Sarah Wild (local resident), Thelma Martin (Iffley Fields Residents Association) and County Councillor David Williams spoke against the application.  Ian Thompson (for the applicant) and Simon Fraser (architects) spoke in support of the application.

 

The consideration of this application was filmed by ISIS Student Magazine.

 

In discussion the Committee noted the following points:

·         The applicant (Wadham College) had confirmed that it would make a contribution in the sum of £66K as requested by the Highways Authority towards a Controlled Parking Zone (CPZ) for the area north of Iffley Road

·         The County Council had earmarked a further £200k in its budget for a separate Controlled Parking Zone (CPZ) for the Iffley Fields area

·         The introduction of Controlled Parking Zones (CPZ) would be covered under CIL arrangements and were not material considerations for the planning application before the Committee

·         The creation of a gated access lane to the rear of the site between Charles Street and Percy Street for delivery traffic was to be commended

·         The development provided much needed student accommodation in an appropriate location and would be a sensitive and sympathetic improvement to the existing street scene

 

In reaching their decision, the Committee considered the officers report, presentation and the address of the public speakers.

 

On being put to the vote the Committee agreed with the officer recommendation.

 

The Committee resolved to approve planning permission for the reasons set out in the report and subject to the following conditions and informatives and the satisfactory completion of the following legal agreements and to delegate authority to the Head of Planning and Regulatory Services to issue the permission.

 

Conditions

1.         Development begun within time limit      

2.         Develop in accordance with approved plans    

3.         Sample materials and panels       

4.         Large-scale drawings of design details  

5.         Student accommodation, out of term use           

6.         Student Management Plan           

7.         Bin and cycle storage        

8.         Revised travel plan

9.         Travel Information Pack     

10.       Student - no cars    

11.       Car parking spaces            

12.       Construction Traffic Management Plan

13.       Fire hydrants           

14.       Landscape plan      

15.       Landscaping carried out by completion  

16.       Tree Protection Plan          

17.       Arboricultural Method Statement

18.       Removal of trees - Percy St garage site  

19.       Details of boilers and CHP           

20.       Boundary treatments          

21.       Sustainable design and energy efficiency        

22.       Biodiversity enhancements          

23.       Noise levels - air conditioning,  ...  view the full minutes text for item 89.

90.

16/01909/FUL: Linton Lodge Hotel, 11-13 Linton Road, OX2 6UJ pdf icon PDF 115 KB

Site address:           Linton Lodge Hotel, 11-13 Linton Road, OX2 6UJ

 

Proposal:                 Erection of a part one and half storey, part two and half storey rear extension to provide an additional 22 bedrooms, following demolition of existing stair core.  Replacement windows to east and west elevations of existing rear three storey wing. Replacement windows and alterations to roof and facade materials of existing rear single storey wing. Replacement of front lobby extension, including formation of roofs to existing bay windows, replacement of windows, replacement of 3No. dormer windows and alterations to facade materials. Alterations to existing car parking and landscaping with provision of bin and cycle store.

 

Officer recommendation:

The West Area Planning Committee is recommended to GRANT planning permission for the reasons set out in the report and subject to the following conditions.

 

Conditions:

1.         Development begun within time limit        

2.         Develop in accordance with approved plans       

3.         Samples in Conservation Area       

4.         Revised Landscape plan & long term maintenance schedule required to include living walls     

5.         Landscaping - carry out after completion

6.         Arboricultural Method Statement – as approved 

7.         Tree Protection Methods – as approved

8.         Car parking laid out - as approved

9.         Cycle parking - further details required     

10.      Travel Plan - draft approved & update required post occupation         

11.      Construction Traffic Management Plan required

12.      Ground resurfacing - SUDS compliant     

13.      Glasshouse – restoration prior to occupation of rear extension

 

Legal Agreement & CIL:

The development is CIL liable: £15,157.09

 

County:

A legal agreement required: A Travel Plan monitoring fee of £1,240 is required prior to first occupation of the additional hotel rooms to enable the Travel Plan to be monitored for a period of five years.

 

 

 

Additional documents:

Minutes:

The Committee considered an application for the erection of a part one and half storey, part two and half storey rear extension to provide an additional 22 bedrooms; replacement windows to east and west elevations of existing rear three storey wing; replacement windows and alterations to roof and facade materials of existing rear single storey wing; replacement of front lobby extension, including formation of roofs to existing bay windows; replacement of windows; replacement of 3No. dormer windows and alterations to facade materials; and alterations to existing car parking and landscaping with provision of bin and cycle store at Linton Lodge Hotel, 11-13 Linton Road, OX2 6UJ.

 

The Planning Officer presented the report and briefed the Committee on the detail of the proposed plans.  He apologised to the Committee for the errors in the original report which had been corrected and the omission of the floor plans from the original presentation which had also been corrected.  He informed the Committee that he recommended the inclusion of a further condition (14) to require obscure glazing and non-opening windows below 1.7m from floor level.

 

Anthony Crean spoke against the application.  Caroline Wilberforce (agent) spoke in support of the application.

 

The Committee consideration of the application focused on the potential impact of the re-development on the local area with regard to traffic and parking and in particular its relationship to the character and heritage of the North Oxford Victorian Suburb Conservation Area.

 

In reaching their decision, the Committee considered the officers report, presentation and the address of the public speakers.

 

Notwithstanding the officer recommendation for approval and on being put to the vote, the Committee resolved to refuse planning permission for application 16/01909/FUL for the following reasons:

 

The proposal fails to meet the locational criteria of development plan policy TA4 not being located within any of the areas identified by that policy.  

 

Further it would cause harm to the character and appearance of the North Oxford Conservation Area (in particular the treatment of the new entrance and the impact of the rear extension upon the existing sunken garden) contrary to development plan policy HE7 this harm being accorded considerable weight and attention as required by section 72 of the Town and Country Planning (Listed Buildings and Conservation Areas) Act 1990 and paragraphs 131 and 132 of the NPPF, the Council further being of the view that such harm (albeit less than substantial within the meaning of the NPPF) is not outweighed by public benefits of the proposal as advised by paragraph 134 of the NPPF or clearly and convincingly justified as required by paragraph 132 of the NPPF. 

 

That same harm also results in contravention of development plan policies CP1, CP6, CP8 and CS18. 

 

These conclusions lead to the overall conclusion that the proposal is contrary to the development plan and other material considerations do not indicate that permission should nevertheless be granted the principal other material consideration being the combined effect of paragraphs 131, 132 and 134 of the NPPF.

91.

16/03030/VAR: 376 Banbury Road, Oxford OX2 7PW pdf icon PDF 76 KB

Site address:        376 Banbury Road, Oxford OX2 7PW

 

Proposal:               Variation of condition 2 (Approved plans) of planning permission 14/03445/FUL (Demolition of existing building. Erection of school boarding house on 3 and 4 storeys, plus basement. Provision of 2 car parking spaces, cycle and bin stores, landscaping and ancillary works) to remove basement floor and lightwells, removal of timber fins to first floor terrace, corridor projecting into north elevation shortened on upper floors, insertion of brick column to north elevation to support upper floors.  Projecting box windows to first and second floor east elevation to be replaced with normal windows, concrete canopy at first floor level to west and south elevation to be reduced, alterations to windows and doors on north, south and east elevations, alterations to the lift so overrun is visible and fitting of low headroom device to lower height of lift shaft roof.          

 

Officer recommendation:

The West Area Planning Committee is recommended to GRANT planning permission for the reasons set out in the report and subject to the following conditions.

 

Conditions

1.         Approved plans         

2.         Materials as approved          

3.         Boundary treatment  

4.         Lighting           

5.         Obscure glazing to north facing windows            

6.         Landscape plan carry out after completion          

7.         Landscape management plan        

8.         Landscape hard surfaces    

9.         Tree protection           

10.      Arboricultural method statement    

11.      Top soil retention       

12.      Parking spaces          

13.      Cycle parking

14.      Variation of Road Traffic Order       

15.      Travel plan      

16.      Students no cars       

17.      Full time students      

18.      Supervision of students       

19.      Use as boarding school only          

20.      Contamination - risk assessment   

21.      Construction management plan     

22.      Ground resurfacing - SUDS compliant     

23.      Piling methods           

24.      Mechanical plant       

25.      Extraction equipment           

26.      Noise attenuation      

27.      Drainage strategy      

 

Legal agreement / Community Infrastructure Levy (CIL)

The original application, 14/03445/FUL, was not subject to a legal agreement. Due to a change in the floor plans proposed with this variation application, the CIL liability has been recalculated and would amount to £81,648.90.

 

Additional documents:

Minutes:

The Committee considered an application for the variation of condition 2 (Approved plans) of planning permission 14/03445/FUL at 376 Banbury Road, Oxford OX2 7PW

 

The Planning Officer presented the report.

 

On being put to the vote the Committee agreed with the officer recommendation.

 

The Committee resolved to approve planning permission for the reasons set out in the report and subject to the following conditions and legal agreement:

 

Conditions

1.         Approved plans         

2.         Materials as approved          

3.         Boundary treatment  

4.         Lighting           

5.         Obscure glazing to north facing windows            

6.         Landscape plan carry out after completion          

7.         Landscape management plan        

8.         Landscape hard surfaces    

9.         Tree protection           

10.      Arboricultural method statement    

11.      Top soil retention       

12.      Parking spaces          

13.      Cycle parking

14.      Variation of Road Traffic Order       

15.      Travel plan      

16.      Students no cars       

17.      Full time students      

18.      Supervision of students       

19.      Use as boarding school only          

20.      Contamination - risk assessment   

21.      Construction management plan     

22.      Ground resurfacing - SUDS compliant     

23.      Piling methods           

24.      Mechanical plant       

25.      Extraction equipment           

26.      Noise attenuation      

27.      Drainage strategy      

92.

16/03094/VAR: The King's Centre Osney Mead Oxford OX2 0ES pdf icon PDF 65 KB

Site address:   The King's Centre, Osney Mead, Oxford, OX2 0ES

 

Proposal:          Variation of condition 3 (Start & finish times for ancillary uses) of planning permission 07/00603/VAR (Amendment to planning permission 02/01252/VAR allowed on appeal (reference APP/G3110/A/1121230) by (i) Variation of condition 5 to allow permanent use as a Class D1 (Non-residential Institution) as a place of worship: and (ii) Deletion of condition 6 requiring submission of a Travel Plan) to remove the restriction of the users of the place of worship.

 

Officer recommendation:

The West Area Planning Committee is recommended to GRANT planning permission for the reasons set out in the report and subject to the following conditions.

Conditions

1.            Specified drawings

2.            Restricted uses       

3.            Start & finish times for ancillary uses      

4.            Travel Plan   

5.            Car parking  

6.            Cycle parking

Additional documents:

Minutes:

The Committee considered an application for the variation of condition 3 (named ‘Start and finish times of ancillary uses) to remove the personal permission to ‘Oxfordshire Community Churches and its associated organisations’, the primary users of the site within use class D1(h) at the King's Centre, Osney Mead, Oxford, OX2 0ES.

 

The Planning Officer presented the report.

 

On being put to the vote the Committee agreed with the officer recommendation.

 

The Committee resolved to approve planning permission for the reasons set out in the report and subject to the following conditions.

Conditions

1.            Specified drawings

2.            Restricted uses       

3.            Start & finish times for ancillary uses      

4.            Travel Plan   

5.            Car parking  

6.            Cycle parking

 

93.

16/02894/FUL: 4 North Parade Avenue, Oxford, OX2 6LX pdf icon PDF 82 KB

Site address:        4 North Parade Avenue, Oxford, OX2 6LX

 

Proposal:               Part change of use of ground floor and first floor from restaurant (Use Class A3) to form 1 x 2-bed flat at ground floor and an additional 1 x 1-bed flat at first floor (Use Class C3). Alterations to windows and doors. Provision of private amenity space and bin store.

 

Officer recommendation:

The West Area Planning Committee is recommended to GRANT planning permission for the reasons set out in the report and subject to the following conditions.

 

Conditions

1.     Development begun within time limit           

2.     Develop in accordance with approved plans         

3.     Cycle parking details required           

4.     Parking Permits            

5.     Roof cladding   

Additional documents:

Minutes:

The Committee considered an application for the part change of use of ground floor and first floor from restaurant (Use Class A3) to form 1 x 2-bed flat at ground floor and an additional 1 x 1-bed flat at first floor (Use Class C3); alterations to windows and doors; provision of private amenity space and bin store at 4 North Parade Avenue Oxford OX2 6LX.

 

The Planning Officer presented the report.

 

Chris Williams and Marianne Moxon spoke against the application. There were no registered speakers in support of the application.

 

In discussion the Committee expressed concerns about the potential loss, or reduction in scale, of a restaurant service offering was out of keeping and detrimental to the character of the local area.  In the absence of more detailed information on the proposed Class A3 use and guidance on what would be a reasonable test of commercial viability for the development the Committee concluded that they had insufficient information before them to determine the application.

 

The Committee resolved to defer the applicationpending submission of more detailed information on the proposed Class A3 use and guidance on what would be a reasonable test of commercial viability for the development.

94.

16/01827/FUL: 17 St Margaret's Road, Oxford, OX2 6RU pdf icon PDF 85 KB

Site address:        17 St Margaret's Road, Oxford, OX2 6RU

 

Proposal:               Demolition of an existing rear and side extension. Erection of a single storey rear extension with formation of patio at lower ground floor, and two storey side extension at ground floor (amended plans).

 

Officer recommendation:

The West Area Planning Committee is recommended to GRANT planning permission for the reasons set out in the report and subject to the following conditions.

 

Conditions

1.    Development begun within time limit            

2.    Develop in accordance with approved plans          

3.    Materials - matching     

4.    Surface water drainage           

Additional documents:

Minutes:

The Committee considered an application for the demolition of an existing rear and side extension; erection of a single storey rear extension with formation of patio at lower ground floor, and two storey side extension at ground floor (amended plans) at 17 St Margaret's Road, Oxford, OX2 6RU.

 

The Planning Officer presented the report. And explained that the application had been called-in by Councillor Wade on the grounds that the proposed two storey side extension would fail to preserve or enhance the special character of the conservation area by eroding the spacing between properties.

 

Christopher and Julia Wigg spoke against the application.  Ben Turney and Catherine Atkinson spoke in support of the application.

 

In discussion the Committee noted that the Council’s Conservation Officer was satisfied with the amended plans.  The Committee also considered that the existing garage to the side of the property meant that the view through the gap between the properties had already been partially obscured.

 

On being put to the vote the Committee agreed with the officer recommendation.

 

The Committee resolved to approve planning permission for the reasons set out in the report and subject to the following conditions:

 

Conditions

1.    Development begun within time limit            

2.    Develop in accordance with approved plans          

3.    Materials - matching     

4.    Surface water drainage           

95.

16/02424/FUL: 23 Thorncliffe Road, Oxford, OX2 7BA pdf icon PDF 79 KB

Site address:   23 Thorncliffe Road, Oxford, OX2 7BA

 

Proposal:          Erection of a basement extension under existing rear room. Extension to rear, including basement level, ground floor extension and small first floor extension. Loft conversion and insertion of a dormer window. Detached building in garden.

 

Officer recommendation:

The West Area Planning Committee is recommended to GRANT planning permission for the reasons set out below in the report and subject to the suggested conditions.

 

Conditions

1.     Development begun within time limit           

2.     Develop in accordance with approved plans         

3.     Extension materials     

4.     Outbuilding and dormer materials

Additional documents:

Minutes:

The Committee considered an application for a basement extension, a rear ground floor extension and small first floor extension and loft conversion and insertion of a dormer window and detached building in garden at 23 Thorncliffe Road, Oxford, OX2 7BA.

 

The Planning Officer presented the report and explained that the application had been called-in by Councillor Fooks on the grounds of overdevelopment of the site and impact on the neighbouring property.

 

Norman Davis spoke against the application.  Andrew Hudson and Cecilia Gorenflos spoke in support of the application.

 

The Committee acknowledged the issues raised by the neighbours and local residents about the impact of construction work and traffic but noted that it would be unreasonable to condition a construction traffic management plan on this scale of development. The Committee also noted that the other concerns raised by the neighbours would be correctly addressed through the Party Wall etc. Act 1996 and were not material to the planning application before them.

 

On being put to the vote the Committee agreed with the officer recommendation.

 

The Committee resolved to approve planning permission for the reasons set out in the report and subject to the following conditions:

 

Conditions

1.     Development begun within time limit           

2.     Develop in accordance with approved plans         

3.     Extension materials     

4.     Outbuilding and dormer materials

 

Councillor Tanner left the meeting at the end of this item.

96.

16/02377/FUL: 134 Wytham Street, Oxford, OX1 4TW pdf icon PDF 73 KB

Site address:        134 Wytham Street, Oxford, OX1 4TW

 

Proposal:               Erection of a single storey side and front extension.

 

Officer recommendation:

The West Area Planning Committee is recommended to GRANT planning permission for the reasons set out in the report and subject to the following conditions.

 

Conditions

1.    Development begun within time limit            

2.    Develop in accordance with approved plans          

3.    Sustainable Drainage Measures       

4.    Materials - matching     

5.    Plan of Car Parking Provision

Additional documents:

Minutes:

The Committee considered an application for the erection of a single storey side and front extension at 134 Wytham Street, Oxford, OX1 4TW.

 

On being put to the vote the Committee agreed with the officer recommendation.

 

The Committee resolved to approve planning permission for the reasons set out in the report and subject to the following conditions.

 

Conditions

1.    Development begun within time limit            

2.    Develop in accordance with approved plans          

3.    Sustainable Drainage Measures       

4.    Materials - matching     

5.    Plan of Car Parking Provision

97.

Minutes pdf icon PDF 155 KB

Minutes from the meeting of 13 December 2016.

 

Recommendation: That the minutes of the meeting held on 13 December 2016 are approved as a true and accurate record.

Minutes:

The Committee resolved to approve the minutes of the meeting held on 13 December 2016 as a true and accurate record.

98.

Forthcoming applications

Items for consideration by the committee at future meetings are listed for information. They are not for discussion at this meeting.

 

Chiltern Line - East West Rail link

all applications

 

 

16/02689/FUL: Unither House, 15 Paradise Street, Oxford, OX1 1LD (was Cooper Callas)

major application

 

 

16/03056/FUL: Balliol College Sports Ground, Jowett Walk, Oxford, OX1 3TN

major application

 

 

16/03166/FUL: Junction Of Headington Road and Morrell Avenue, Oxford (Spanish Civil War memorial)

Called in

 

 

16/02293/FUL: 40 St Thomas Street, Oxford, OX1 1JP

major application

 

 

16/00882/FUL: 135 - 137 Botley Road, Oxford

Called in

 

 

16/02945/FUL: Oxford Business Centre Osney Lane Oxford Oxfordshire OX1 1TB

major application

 

 

16/02745/CT3: Seacourt Park And Ride, Botley Road, Oxford

Major application - Council application

 

 

16/03062/FUL: Somerville College, Woodstock Road, Oxford, OX2 6HD

major application

 

 

16/02152/CT3:  161 - 161B Iffley Road, Oxford

Council application

 

 

16/02619/FUL: Garages Rear Of 38 Hertford Street, Oxford

Called in

 

 

16/01220/FUL & 16/01221/FUL: 16 Northmoor Road, Oxford, OX2 6UP

Called in

 

 

16/01541/FUL: The Honey Pot, 8 Hollybush Row, OX1 1JH

major application

 

 

16/03189/FUL: 8 Hollybush Row, Oxford, OX1 1JH

Major application

 

 

15/03524/FUL: Oxford Spires Four Pillars Hotel, Abingdon Road, Oxford, OX1 4PS

major application

 

 

15/01601/FUL: 26 Norham Gardens, Oxford, OX6 6QD

Called in

 

Minutes:

The Committee noted the list of forthcoming applications.

99.

Dates of future meetings

The Committee will meet at 6.00pm on the following dates:

 

21 Feb 2017

14 Mar 2017

11 Apr 2017

9 May 2017

 

Minutes:

The Committee noted the dates of future meetings.