Apologies were received from:

Councillor Chapman

Councillor Lloyd- Shogbesan (substitute Councillor Pegg)

Councillor Wilkinson (substitute Councillor Wade).

None.

Site Address: Royal Mail Sorting Office and Vehicle Maintenance Depot, 7000 Alec Issigonis Way.

Proposal: Demolition of former Royal Mail Sorting Office (B8) and Vehicle Maintenance Depot (B2) and the redevelopment of the site with the Use Classes B1(c), B2 and B8 and ancillary offices (B1(a)).

Officer recommendation: to support the development in principle but defer the application in order to draw up a legal agreement in the terms outlined below, and delegate to officers the issuing of the notice of permission, subject to conditions below on its completion:

Conditions:

1.         Development begun within time limit.

2.         Develop in accordance with approved plans.

3.         Samples of materials.

4.         Landscape plan required.

5.         Landscape plan carried out by completion.

6.         Landscape Management Plan.

7.         Tree Protection Plan.

8.         Arboricultural Method Statement.

9.         Construction Traffic Management Plan

10.      Travel Plan

11.      Detailed design of access arrangements to the site.

12.      Service and Delivery Management Plan.

13.      Revised parking plan to local plan standard and detailed design of parking areas.

14.      Restriction on use of car parking to occupiers of site.

15.      Details of cycle and refuse storage.

16.      Development carried out in accordance with Flood Risk Assessment.

17.      Detailed Drainage Scheme.

18.      Details of biodiversity enhancements.

19.      Noise restrictions on all mechanical plant on buildings.

20.      Energy Strategy recommendations implemented.

21.      Contaminated Land Risk Assessment.

22.      Site Waste Management Plan.

23.      Details of Electric Vehicle Charging Points.

Legal Agreement:

£156,582.00 towards Affordable Housing Provision.

£1,240 towards monitoring fees for the Framework Travel Plan.

The Committee considered an application for planning permission for the demolition of the former Royal Mail Sorting Office (B8) and Vehicle Maintenance Depot (B2) and the redevelopment of the site with the Use Classes B1(c), B2 and B8 and ancillary offices (B1(a)) at the Royal Mail Sorting Office and Vehicle Maintenance Depot, 7000 Alec Issigonis Way.

Phil Brown, the agent for the applicant spoke in support of the application.

The Committee asked questions of the officers and the speaker about the details of the application.

The Committee resolved to support the development set out in application 16/00177/FUL in principle but defer the application in order to draw up a legal agreement in the terms outlined below, and delegate to officers the issuing of the notice of permission, subject to conditions below, on its completion:

Conditions:

1.         Development begun within time limit.

2.         Develop in accordance with approved plans.

3.         Samples of materials.

4.         Landscape plan required.

5.         Landscape plan carried out by completion.

6.         Landscape Management Plan.

7.         Tree Protection Plan.

8.         Arboricultural Method Statement.

9.         Construction Traffic Management Plan

10.      Travel Plan

11.      Detailed design of access arrangements to the site.

12.      Service and Delivery Management Plan.

13.      Revised parking plan to local plan standard and detailed design of parking areas.

14.      Restriction on use of car parking to occupiers of site.

15.      Details of cycle and refuse storage.

16.      Development carried out in accordance with Flood Risk Assessment.

17.      Detailed Drainage Scheme.

18.      Details of biodiversity enhancements.

19.      Noise restrictions on all mechanical plant on buildings.

20.      Energy Strategy recommendations implemented.

21.      Contaminated Land Risk Assessment.

22.      Site Waste Management Plan.

23.      Details of Electric Vehicle Charging Points.

Legal Agreement:

£156,582.00 towards Affordable Housing Provision.

£1,240 towards monitoring fees for the Framework Travel Plan.

Site Address: Kassam Stadium and Land Adjacent to Falcon Close, OX4 4XP

Proposal: Temporary use of part of car park for motorcycle testing/ training and part of stadium for storage and office at The Kassam Stadium for three years.

Officer recommendation:  East Area Planning Committee is recommended to grant planning permission with the following conditions

1.         Time limit (3 year temporary permission).

2.         Hours of operation.

3.         Areas of use.

4.         Means of access.

The Committee considered an application for planning permission for the temporary use of part of car park for motorcycle testing/ training and part of stadium for storage and office at The Kassam Stadium, OX4 4XP, for three years.

The Committee asked questions of the officers about the details of the application.

The Committee resolved to grant planning permission for application 16/01357/FUL with the following conditions:

1.         Time limit (3 year temporary permission).

2.         Hours of operation.

3.         Areas of use.

4.         Means of access.

Site Address: Murco Service Station, Between Towns Road, OX4 3LZ

Proposal: Application to determine whether prior approval is required for the method of demolition.

Officer recommendation: East Area Planning Committee is recommended to agree that prior approval is required and granted.

The Committee considered an application to determine whether prior approval is required for the method of demolition at the Murco Service Station, Between Towns Road, OX4 3LZ

The Committee resolved that prior approval is required and granted for application 16/01631/DEM.

Site Address: Tennis Courts, Pegasus Road, Oxford

Proposal: Refurbishment of the existing external artificial sports pitch along with replacement ball-stop fencing, clean access and site furniture, replacement floodlights. Resurfacing of the existing playing space with new 3G artificial grass pitch surface. Installation of new ball stop fencing to the new pitch perimeter to replace existing high level fencing. Creation of new hard standing areas with associated porous asphalt surfacing and matching ball stop fencing for pedestrian access, goals storage and vehicular maintenance access. Replacement of existing artificial (flood) light system. Installation of overspill vehicular parking area.

Officer recommendation: to grant planning permission subject to the following conditions

1.         Development begun within time limit.

2.         Develop in accordance with approved plans.

3.         Materials.

4.         Car parking.

5.         Lighting.

6.         Hours of lighting.

The Committee considered an application for planning permission for the refurbishment of the existing external artificial sports pitch along with replacement ball-stop fencing, clean access and site furniture, replacement floodlights. Resurfacing of the existing playing space with new 3G artificial grass pitch surface. Installation of new ball stop fencing to the new pitch perimeter to replace existing high level fencing. Creation of new hard standing areas with associated porous asphalt surfacing and matching ball stop fencing for pedestrian access, goals storage and vehicular maintenance access. Replacement of existing artificial (flood) light system. Installation of overspill vehicular parking area at the Tennis Courts, Pegasus Road, Oxford.

The Committee asked questions of the officers about the details of the application.

The Committee agreed there was a need for adequate secure cycle parking closer to the site for people entering directly rather than via the leisure centre, and that provision for 16 bikes (eight stands), with adequate space to allow for panniers and sports equipment would be sufficient.  They agreed to add a condition to secure this.

The Committee resolve to grant planning permission for application 16/01530/CT3 subject to the following conditions

1.         Development begun within time limit.

2.         Develop in accordance with approved plans.

3.         Materials.

4.         Car parking.

5.         Lighting.

6.         Hours of lighting.

7.         Cycle parking to be provided near the entrance to the site– minimum 8 stands for 16 cycles.

Minutes from the meetings of 6 July 2016

Recommendation: That the minutes of the meeting held on 6 July 2016 are approved as a true and accurate record.

The Committee resolved to approve the minutes of the meeting held on 6 July 2016 as a true and accurate record.

Items for consideration by the committee at future meetings are listed for information. They are not for discussion at this meeting.

·         2 Mortimer Drive: 16/00824/FUL

·         Site Of Former Shelley Arms 114 Cricket Road: 16/00679/FUL 

·         139 Oxford Road, Old Marston OX3 0RB: 16/01008/FUL 

·         Land West of 75 Town Furze, Oxford, OX3 7EW: 16/00968/FUL 

·         16 Clive Road: 15/03342/FUL 

·         Clinical Biomanufacturing Facility, Churchill Hospital, Old Road: 15/03466/FUL 

·         39 - 41 Waynflete Road, Land To The  Rear And Off Bayswater Farm Road: 16/00744/FUL 

·         William Morris Close, OX4 2JX: 16/00797/OUT 

·         474 Cowley Road, OX4 2DP: 16/01049/FUL 

·         16/01309/FUL: 5 Atkinson Close, OX3 9LW 

·         16/00701/CT3: Barton Adventure Playground, Fettiplace Road, OX3 9LY 

·         16/01402/FUL: St Lukes Hospital, Latimer Road, OX3 7PF 

·         16/01226/FUL: Canterbury House, Rivera House, Adams House & Vacant Plot, Cowley Road, OX4 2BS 

·         16/01309/FUL: Temple Cowley Pools, Temple Road, OX4 2EZ 

·         16/01549/CT3Phase 2 of the Northway and Marston Flood Alleviation Scheme - Recreation Ground, Court Place Farm, Marsh Lane

·         16/01388/FUL: 1 Grays Road, OX3 7QB 

·         16/01373/FUL:  Holy Trinity Church, Headington 

·         16/01416/FUL: The Oxford Academy, Sandy Lane West, OX4 6JZ 

·         16/01322/FUL: 31 Glebelands

The Committee noted the list of forthcoming items.

The Committee will meet at 6.00pm on the following dates:

7 Sep 2016

5 Oct 2016

2 Nov 2016

7 Dec 2016

11 Jan 2017

8 Feb 2017

8 Mar 2017

5 Apr 2017

10 May 2017

The Committee noted the dates of future meetings and agreed to change the 5 October meeting to 12 October to accommodate the commitments of the Chair.