Agenda and minutes

Agenda and minutes

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Speaking at a Council or Committee meeting

Venue: The Old Library, Town Hall

Contact: Jennifer Thompson, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252275

Items
No. Item

10.

Apologies for absence and substitutions

Minutes:

Councillor Taylor submitted apologies and Councillor Iley-Williamson substituted for her.

11.

Declarations of interest

Minutes:

In relation to Minute 12 (16/01320/CT3) Councillor Chapman said he was the Lead Member on the project board. He took part in the decision as this was not a pecuniary interest and his involvement did not otherwise disqualify him.

12.

16/01320/CT3: Northway and Marston Flood Alleviation Scheme Phase 1 - Northway Sports Ground , Maltfield Road pdf icon PDF 129 KB

Site Address: Northway Sports Ground, Maltfield Road

 

Proposal: Phase 1 of the Northway and Marston Flood Alleviation Scheme including installation of landscape bunds at Northway Community Field to create flood storage area, road re-profiling at Westlands Drive and Saxon Way and flood resilience measures at Oxford Boxing Academy. (Amended plans)

           

Officer recommendation: that the East Area Planning Committee, subject to notification to the Secretary of State and the application not being called in, grants planning permission subject to the conditions listed.

 

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

3.     SuDS drainage.

4.     Details of outlet infrastructure.

5.     Landscape plan required.

6.     Landscape – carry out by completion.

7.     Landscape hard surface design - tree roots.

8.     Landscape underground services - tree roots..

9.     Tree Protection Plan (TPP) 1.

10.  Arboricultural Method Statement (AMS) 1.

11.  Conservation of habitats and species.

12.  Bird and bat boxes.

13.  Removal of vegetation.

14.  Table ramp details - new gradient.

15.  Construction Travel Management Plan.

16.  Materials management plan.

17.  Watching brief – contamination.

18.  Archaeology.

Additional documents:

Minutes:

The Committee considered an application for planning permission for Phase 1 of the Northway and Marston Flood Alleviation Scheme including installation of landscape bunds at Northway Community Field to create flood storage area, road re-profiling at Westlands Drive and Saxon Way and flood resilience measures at Oxford Boxing Academy (amended plans) at Northway Sports Ground, Maltfield Road.

 

The planning officer reported that Sport England had now withdrawn their objection as they were content that pitch provision would be maintained with a full size pitch on site and artificial surface junior pitches which were located nearby. He advised the committee to remove reference to the Secretary of State in the resolution, and the committee agreed this.

 

He confirmed that it was the responsibility of the applicant and the Highways Authority to refer the design of speed humps (para 48) to the Secretary of State for approval.

 

Helen Vaughan-Evans and Jo Colwell, representing the applicant, spoke in support of the application and answered questions from the committee.

 

The Committee resolved to grant planning permission for application 16/01320/CT3 subject to the conditions listed:

 

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

3.     SuDS drainage.

4.     Details of outlet infrastructure.

5.     Landscape plan required.

6.     Landscape – carry out by completion.

7.     Landscape hard surface design - tree roots.

8.     Landscape underground services - tree roots..

9.     Tree Protection Plan (TPP) 1.

10.  Arboricultural Method Statement (AMS) 1.

11.  Conservation of habitats and species.

12.  Bird and bat boxes.

13.  Removal of vegetation.

14.  Table ramp details - new gradient.

15.  Construction Travel Management Plan.

16.  Materials management plan.

17.  Watching brief – contamination.

18.  Archaeology.

13.

John Radcliffe Hospital, Headley Way: 16/00859/FUL pdf icon PDF 128 KB

Site Address: John Radcliffe Hospital, Headley Way

 

Proposal: Application for Ronald McDonald House to provide 62 bedrooms including communal areas, admin facilities, plant and store rooms along with associated landscaping and drop off area.

           

Officer recommendation: to approve the application subject to the following conditions:

 

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

3.     Material Samples.

4.     Further design details of windows.

5.     Landscape Plan.

6.     Landscape Implementation.

7.     Landscape Management Plan.

8.     Hard Surface Design – Tree Roots.

9.     Underground Services – Tree Roots.

10.  Tree Protection Plan.

11.  Arboricultural Method Statement.

12.  Travel Plan

13.  Cycle and Refuse Areas Provided.

14.  Construction Traffic Management Plan.

15.  Noise Levels as stated in Noise Assessment Report.

16.  Air conditioning plant.

17.  Drainage Strategy.

18.  Biodiversity Measures / Enhancements.

19.  Energy Strategy Implementation.

20.  Contaminated Land Risk Assessment.

 

Additional documents:

Minutes:

The Committee considered an application for planning permission for the construction of a Ronald McDonald House to provide 62 bedrooms including communal areas, admin facilities, plant and store rooms along with associated landscaping and drop off area at the John Radcliffe Hospital, Headley Way.

 

Andrew Rainford (AEW Architects), Anne Ward (Ronald McDonald House Charities) and Karen Steinhardt and Sheila Aldred (Oxford University Hospitals NHS Foundation Trust) spoke in support of the application and answered questions from the committee.

 

The Committee resolved to approve application 16/00859/FUL subject to the following conditions:

 

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

3.     Material Samples.

4.     Further design details of windows.

5.     Landscape Plan.

6.     Landscape Implementation.

7.     Landscape Management Plan.

8.     Hard Surface Design – Tree Roots.

9.     Underground Services – Tree Roots.

10.  Tree Protection Plan.

11.  Arboricultural Method Statement.

12.  Travel Plan

13.  Cycle and Refuse Areas Provided.

14.  Construction Traffic Management Plan.

15.  Noise Levels as stated in Noise Assessment Report.

16.  Air conditioning plant.

17.  Drainage Strategy.

18.  Biodiversity Measures / Enhancements.

19.  Energy Strategy Implementation.

20.  Contaminated Land Risk Assessment.

14.

John Radcliffe Hospital, Headley Way: 16/00860/ADV pdf icon PDF 67 KB

Site Address: John Radcliffe Hospital, Headley Way.

 

Proposal: Display of 3 x internally illuminated fascia sign on proposed building.

 

Officer recommendation: to approve the application subject to the following conditions:

 

1.     Five year time limit.

2.     Advert - Statutory conditions.

3.     Fascia Signage Illumination levels.

Additional documents:

Minutes:

The Committee considered an application for the display of three internally illuminated fascia signs on the proposed Ronald McDonald House, John Radcliffe Hospital, Headley Way.

 

Andrew Rainford (AEW Architects), Anne Ward (Ronald McDonald House Charities) and Karen Steinhardt and Sheila Aldred (Oxford University Hospitals NHS Foundation Trust) spoke in support of the application and answered questions from the committee.

 

The Committee resolved to approve application 16/00860/ADV subject to the following conditions:

 

1.     Five year time limit.

2.     Advert - Statutory conditions.

3.     Fascia Signage Illumination levels.

15.

Planning Appeals pdf icon PDF 148 KB

Summary information on planning appeals received and determined during May 2016.

 

The Committee is asked to note this information.

Minutes:

The Committee noted the report on planning appeals received and determined during May 2016.

16.

Minutes pdf icon PDF 104 KB

Minutes from the meetings of 8 June 2016

 

Recommendation: That the minutes of the meeting held on 8 June 2016 are approved as a true and accurate record.

Minutes:

The Committee resolved to approve the minutes of the meeting held on 8 June 2016 as a true and accurate record.

17.

Forthcoming applications

Items for consideration by the committee at future meetings are listed for information. They are not for discussion at this meeting. This list is not complete and applications may be added or removed.

 

·         16/01394/B56: Nielsen House, London Road, OX3 9RX - an extra meeting may be required for this application.

·         2 Mortimer Drive: 16/00824/FUL

·         Site Of Former Shelley Arms 114 Cricket Road: 16/00679/FUL 

·         139 Oxford Road, Old Marston OX3 0RB: 16/01008/FUL 

·         Land West of 75 Town Furze, Oxford, OX3 7EW: 16/00968/FUL 

·         Land Rear of 3 Staunton Road, Oxford, OX3 7TJ: 16/00976/FUL 

·         16 Clive Road: 15/03342/FUL 

·         Clinical Biomanufacturing Facility, Churchill Hospital, Old Road: 15/03466/FUL 

·         Royal Mail Sorting Office, 7000 Alec Issigonis Way, OX4 2ZY: 16/00177/FUL 

·         39 - 41 Waynflete Road, Land To The  Rear And Off Bayswater Farm Road: 16/00744/FUL 

·         William Morris Close, OX4 2JX: 16/00797/OUT 

·         474 Cowley Road, OX4 2DP: 16/01049/FUL 

·         16/01309/FUL: 5 Atkinson Close, OX3 9LW 

·         16/00701/CT3: Barton Adventure Playground, Fettiplace Road, OX3 9LY 

·         16/01402/FUL: St Lukes Hospital, Latimer Road, OX3 7PF 

·         16/01357/FUL: Kassam Stadium And Land Adjacent Falcon Close, OX4 4XP 

·         16/01226/FUL: Canterbury House, Rivera House, Adams House & Vacant Plot, Cowley Road, OX4 2BS 

·         16/01309/FUL: Temple Cowley Pools, Temple Road, OX4 2EZ 

·         16/01549/CT3Phase 2 of the Northway and Marston Flood Alleviation Scheme - Recreation Ground, Court Place Farm, Marsh Lane

·         16/01388/FUL: 1 Grays Road, OX3 7QB 

·         16/01373/FUL:  Holy Trinity Church, Headington 

·         16/01416/FUL: The Oxford Academy, Sandy Lane West, OX4 6JZ 

·         16/01322/FUL: 31 Glebelands

 

Minutes:

The Committee noted the list of forthcoming applications and that:

·         16/01394/B56 would be determined under delegated powers as support for the call-in had been withdrawn to the point this was no longer valid;

·         the correct reference for the application for Temple Cowley Pools, Temple Road, OX4 2EZ was 16/01225/FUL.

18.

Dates of future meetings

The Committee will meet at 6.00pm on the following dates:

 

An extra meeting may be needed to consider application 16/01394/B56

3 Aug 2016

7 Sep 2016

5 Oct 2016

2 Nov 2016

7 Dec 2016

11 Jan 2017

8 Feb 2017

8 Mar 2017

5 Apr 2017

10 May 2017

 

Minutes:

The Committee noted the dates.