Apologies for absence were received from Cllr Brown, Cllr Hollingsworth, Cllr Rowley, Cllr Seamons and Cllr Simm.

There were no declarations of interest.

There were no public questions.

There were none.

There were none.

The Head of Direct Services has submitted a report which seeks approval to submit a bid for the civil engineering works associated with a proposed direct heat link between two large local employers’ buildings, as the potential value of the bid exceeds delegated authority levels.

Officer Recommendations: That the City Executive Board

1. Authorises the submission of a bid for the civil engineering work referred to in this report

2. In the event that the bid is successful, grants delegated authority to the Executive Director, Community Services, in consultation with the Council’s S151 Officer and Monitoring Officer, and subject to the contract making a satisfactory contribution towards central overheads, enter into an appropriate contract for the supply of relevant civil engineering works as identified in the Not for Publication Appendix.

The Executive Director, Community Services has submitted a report (previously circulated, now appended) which sought approval to submit a bid for the civil engineering works associated with a proposed direct heat link between two large local employers’ buildings, as the potential value of the bid exceeds delegated authority levels.

The Executive Director, Community Services presented the report.  The Board noted that the highways element of the work posed a significant reputational risk to the Council in terms of the public perception of further traffic disruption in the city.  The Council would need to be pro-active in managing the public consultation and communications aspects of the contract.  The Board was pleased to note that the Council’s reputation in highway related civil engineering work was such that it had received the invitation to tender. 

The City Executive Board resolved to:

1. Authorise the submission of a bid for the civil engineering work referred to in this report;

2. In the event that the bid is successful, grant delegated authority to the Executive Director, Community Services, in consultation with the Council’s S151 Officer and Monitoring Officer, and subject to the contract making a satisfactory contribution towards central overheads, enter into an appropriate contract for the supply of relevant civil engineering works as identified in the Not for Publication Appendix.

There were none.

Minutes of the meeting held on 2 April 2015

Recommendation: The City Executive Board NOTES the minutes of the meeting held on 2 April 2015 as a true and accurate record.

The Board resolved to approve the minutes of the meeting held on 2 April 2015 as a true and accurate record.

The City Executive Board resolved to exclude the press and public from the meeting during consideration of the item in the exempt from publication part of the agenda in accordance with the provisions in Paragraph 21(1)(b) of the Local Authorities (Executive Arrangements) (England) Regulations 2000 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972 and that, in all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

Appendix 1 is exempt from publication by virtue of Paragraph 3, Part 1 of Schedule 12A of the Local Government Act 1972 for the following reasons:

Appendix 1 – commercial affairs of the Council.

The Board received and noted the contents of the Not For Publication Appendix to the report at minute 6.