Agenda

Agenda

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Speaking at a Council or Committee meeting

Venue: Council Chamber, Town Hall

Contact: Jennifer Thompson, Committee and Members Services Officer 

Items
No. Item

1.

Apologies for absence

2.

Declarations of Interests

Guidance on this is contained within the main agenda.  Members’ attention is drawn to Section 23 of the Constitution.

 

If Members have queries about possible interests, would they please discuss them with the Monitoring Officer, before the meeting commences.

3.

Minutes

To be signed as a correct record by the Lord Mayor.  The Constitution does not permit any “matters arising”

 

See  pages 1 to 48 of the main agenda

4.

Appointment to Committees 2014/15

Following three recent by-elections there is no change to the political balance of the Council.

 

Councillor Gill Sanders is standing down from the Scrutiny Committee, leaving a vacancy.

 

Council is asked to make appointments from the Labour Group to the vacant seats as shown:

West Area Planning Committee – Councillor Alex Hollingsworth.

Scrutiny Committee –Councillor David Henwood.

Licensing and Gambling Acts Committee - Councillor Chewe Munkonge.

5.

Announcements

Announcements may be made by the Lord Mayor, The Sheriff, The Leader of the Council, Chief Executive, Chief Finance Officer and Monitoring Officer

PART 1 - ITEMS FOR DISCUSSION

6.

Public addresses and questions that relate to matters for decision at this meeting pdf icon PDF 15 KB

NOTE: for items 6 and 14 combined, the Constitution sets a time limit of 45 minutes.  If there is insufficient time to take all of the questions, the Constitution says that a written response will be given.

 

Question to the Leader of the Council (Councillor Bob Price) from Sarah Lasenby on Item 15 on the agenda – petition to Council

CITY EXECUTIVE BOARD RECOMMENDATIONS - ITEMS 7 TO 9

7.

Draft Community Engagement Policy Statement 2014-17

See pages 49 to 136 of the agenda.

8.

Integrated Performance Report Quarter 1 2014/15

See pages 137 to 178 of the agenda

9.

Rose Hill Community Centre Development pdf icon PDF 122 KB

Report to the City Executive Board meeting on 24th September attached.

Extract from the Minutes attached.

 

The City Executive Board agreed to grant project approval for the construction of the Rose Hill Community Centre within a revised capital budget of £4,764,000.

 

Council is recommended by the City Executive Board to allocate a revised capital budget of £4,764,000.

Additional documents:

OFFICER REPORTS ITEMS 10 AND 11

10.

Honorary Recorder - appointment

See pages 179 to 182 of the agenda.

11.

Covenant of Mayors

See pages 183 to 188 of the agenda.

12.

City Executive Board Minutes

NOTE: This item has a time limit of 15 minutes.

 

Pages 189 to 194 of the main agenda - Minutes of the meeting held on 10th September 2014.

 

Pages 9 to 10 of the briefing note - Minutes of the special meeting held on 24th September 2014. These have been substantially dealt with under the debate on item 9.

13.

Questions on Notice from Members of Council pdf icon PDF 78 KB

Questions on notice under Council Procedure Rule 11.9(b).

 

27 questions and responses are attached to this Briefing Note.

PART 2 - PUBLIC INVOLVEMENT AND SCRUTINY

14.

Public addresses and questions that do not relate to matters for decision at this Council meeting pdf icon PDF 18 KB

NOTE: For items 6 and 14 combined, the Constitution sets a time limit of 45 minutes.  If there is insufficient time to take all of the addresses and questions, the Constitution says that a written response will be given.

 

1.    Question to the Leader of the Council (Councillor Bob Price) from Andrew McKay: Carfax by-election

 

2.    Question to the Leader of the Council (Councillor Bob Price) from Sietske Boeles: Oxford Core Strategy

 

There are no requests to address the Council.

15.

Petitions -Temple Cowley Pools - Oxford City Council must deliver value for the community

See pages 195 to 196 of the agenda.

Mr Gibson, who submitted the petition, will address Council. There is a time limit of five minutes for this address.

16.

Outside organisation/Committee Chair reports and questions

See pages 197 to 204 of the agenda.

17.

Scrutiny Committee Briefing

See pages 205 to 222 of the agenda.

PART 3 - MOTIONS REPRESENTING THE CITY

18.

Motions on Notice pdf icon PDF 52 KB

The Constitution provides for a total time of 60 minutes for this agenda item.  Members’ speeches are subject to a maximum of 3 minutes.

 

All Motions and amendments received prior to the start of the meeting are attached to this Briefing Note.

19.

Matters exempt from publication

If Council wishes to exclude the press and the public from the meeting during consideration of any aspects of the preceding agenda items it will be necessary for Council to pass a resolution in accordance with the provisions of Section 100A(4) of the Local Government Act 1972 specifying the grounds on which their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Part 1 of Schedule 12A of the Act if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

(The Access to Information Procedure Rules – Section 15 of the Council’s Constitution – sets out the conditions under which the public can be excluded from meetings of the Council)