Agenda and minutes

Agenda and minutes

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Speaking at a Council or Committee meeting

Venue: The Old Library, Town Hall

Contact: Mathew Metcalfe, Committee and Members Services Officer 

Items
No. Item

20.

Apologies for absence and substitutions

Minutes:

Apologies for absence were received from Councillor Benjamin (substitute Councillor Brandt) and Councillor Clack (substitute Councillor Paule).

 

Councillor Price declared he had to leave at 7.15 and would be substituted by Councillor Coulter for the remaining agenda items.

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21.

Declarations of Interest

Minutes:

Councillor Gotch declared a pecuniary interest in item 125 Harefields 14/01255/CEU (refer minute 28) and would leave the room for that item.

22.

Planning Services Improvement Action Plan pdf icon PDF 27 KB

The Head of City Development has submitted a report which updates the Committee on the progress of the Planning Services Improvement Action Plan.

 

The Committee is asked to note the Action Plan.

 

Additional documents:

Minutes:

The Head of City Development submitted a report (previously circulated, now appended) which detailed the progress made on the Planning Services Improvement Action Plan.

 

Councillor Tanner asked when the Committee will be able to decide if the Roger Dudman Way building should be occupied?

The Head of City Development explained that Oxford University had volunteered to submit an Environmental Impact Statement (EIS), and once it was received it would be consulted on, only then will a decision be recommended to the Council or Committee.

 

The voluntary EIS is likely to be submitted in September or October 2014, once it had been submitted information will be presented to Members of the  Committee outlining the future process and timeframe.

 

The Chair indicated that the Save Port Meadow campaign group were happy with the speed of the work done so far and wanted the process to be done properly rather than rushed. They would prefer that consultation happened in the autumn (when people were around) rather than the summer.

 

Councillor Price asked how officers planned to review the actions in September 2014 and the need for a clear action plan in the future.

The Head of City Development indicated that he would bring details of this to the next Steering Group.

 

The Committee resolved to note the Action Plan.

23.

16 Crick Road, Oxford - 14/00962/FUL pdf icon PDF 268 KB

The Head of City Development has submitted a report which details a planning application for the erection of two storey extension to rear and side elevations. Erection of double garage. Roof alterations, insertion of 1 no dormer window and 2 no velux windows to rear roof slope and rear gable projection.  Re-arranged parking.  New gate and railings to street frontage.

 

Officer recommendation: Approve subject to the following conditions:

 

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Brick samples

(4)          Further details of railings

(5)          Arch – Implementation of programme

(6)          Landscape plan required

(7)          Tree Protection Plan (TPP) 1

(8)          Tree protection measures

(9)          SUDs

(10)       Biodiversity

(11)       Obscure glass

Additional documents:

Minutes:

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the erection of two storey extension to rear and side elevations.  Erection of a single garage.  Roof alterations, insertion of 1 no dormer window and 2 no velux windows to rear roof slope and rear gable projection.  Re-arranged parking.  New gate and railings to street frontage.

 

The Planning Officer presented the report and stated that the application was for a single garage not a double as written in the report.

 

In accordance with the criteria for public speaking, the Committee noted that Sarah Coleman spoke against the application.

 

Councillor Cook asked whether there was a basement extension, the Planning Officer confirmed there was.

Councillor Gant asked whether the wooden panel on the garage was to be maintained the Planning Officer stated it wasn’t as the new design had a pitched roof. It was asked that the design elements on the garage be reproduced and conditioned.

The Committee felt there was significant gap between the houses to warrant approval.

 

The Committee resolved to APPROVE the planning application subject to the following conditions:

 

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Brick samples

(4)          Further details of railings

(5)          Arch – Implementation of programme

(6)          Landscape plan required

(7)          Tree Protection Plan (TPP) 1

(8)          Tree protection measures

(9)          SUDs

(10)       Biodiversity

(11)       Obscure glass

(12)       Design and materials of barge boarding on garage to be reproduced

24.

Land off Osney Lane, Oxford - 14/01160/FUL pdf icon PDF 358 KB

The Head of City Development has submitted a report which details a planning application for a temporary change of use from land to public car park for a period of 2 years (amended description)

 

Officer recommendation: Approve subject to the following conditions:

 

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Car park only to operate while Westgate is closed

(4)          Drainage layout

(5)          Construction management plan

(6)          Car park management plan

(7)          Design and operation of the access junction

Additional documents:

Minutes:

The Head of City Development submitted a report (previously circulated, now appended) which detailed a planning application for a temporary change of use from land to public car park for a period of 2 years (amended description).

 

The Planning Officer presented the report and indicated that the application should be conditional on the construction of the Westgate Shopping Centre and that the car park should be open for a maximum of 2 years.

 

Councillor Tanner asked if we could condition a pricing regime as the proposal was for much cheaper car parking than is currently available in city council car parks. The Planning Officer said that a planning condition wasn’t possible to regulate pricing.

 

The Committee resolved to APPROVE the planning application subject to the following conditions:

 

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Car park only to operate while Westgate is closed

(4)          Drainage layout

(5)          Construction management plan

(6)          Car park management plan

(7)          Design and operation of the access junction

(8)          Open for a maximum of 2 years

(9)          Only to go ahead if Westgate is built.

25.

162 Cowley Road, Oxford - Bullingdon Arms - 14/01296/FUL pdf icon PDF 301 KB

The Head of City Development has submitted a report which details a planning application for conversion of existing first floor flat into bar area including roof terrace. Alterations to existing shopfront

 

Officer recommendation: Approve subject to the following conditions:

 

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Materials as specified

(4)          Acoustic fence/barrier

(5)          Hours of use

(6)          Additional door top of stairs

Additional documents:

Minutes:

Councillor Price left and was substituted by Councillor Coulter.

 

The Head of City Development submitted a report (previously circulated, now appended) which detailed a planning application for conversion of existing first floor flat into bar area including roof terrace.  Alterations to existing shopfront.

 

In accordance with the criteria for public speaking, the Committee noted that Peter McIntyre and Lisa Bosher spoke against the application and Paul Williams spoke in favour of it.

 

Councillor Cook asked what decibel the sound fencing would be able to restrict. The Planning officer said she didn’t know but had been assured by the Environmental Health Officers that what was proposed would be adequate. Councillor Brandt asked how many people would the roof top bar accommodate? The Planning Officer could not confirm this detail.

 

The Committee resolved to DEFER the planning application so that officers could seek more information on the noise impact on neighbouring properties and the number of people the roof top bar would accommodate.

26.

Travis Perkins, Chapel Street, Oxford - 14/00992/FUL pdf icon PDF 289 KB

The Head of City Development has submitted a report which details a planning application for a change of use of part of site to carwash (Sui Generis)

 

Officer recommendation: Approve subject to the following conditions:

 

(1)          Temporary use

(2)          Hours of operation

(3)          Drainage

Additional documents:

Minutes:

The Head of City Development submitted a report (previously circulated, now appended) which detailed a planning application for a change of use of part of site to carwash (Sui Generis).

 

The Planning Officer presented the report and reminded the Committee the application was only for one year.

 

The Committee resolved to APPROVE the planning application subject to the following conditions:

 

(1)          Temporary use

(2)          Hours of operation

(3)          Drainage

27.

Elsfield Hall, 15-17 Elsfield Way, Oxford - 13/03454/CT3 pdf icon PDF 341 KB

The Head of City Development has submitted a report which details a planning application for the demolition of existing Cadets building. Erection of 17 residential units (6 x 3-bed houses, 1 x-3 bed flat, 10 x 2-bed flats), together with revised access, 35 car parking spaces, cycle parking, bin stores, community garden/play area and landscaping. Change of use of existing office building to Cadets use. (Additional information) (Amended Description)

 

Officer recommendation: Approve subject to the following conditions:

 

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Samples

(4)          Biodiversity enhancement

(5)          Tree protection plan

(6)          Arboricultural method statement

(7)          No felling, lopping, cutting

(8)          Service Plan

(9)          Site arrangements

(10)       Exclude from CPZ

(11)       Landscape carry out after completion

(12)       SUDS/Surface water drainage

(13)       Contaminated land

(14)       Secure by design

(15)       Road Safety Audits

(16)       Landscape Plan required

(17)       Sustainability measures to meet 20%

(18)       Noise reduction measures carried out in accordance with submitted details

(19)       Air quality measures

Additional documents:

Minutes:

The Head of City Development submitted a report (previously circulated, now appended) which detailed a planning application for the demolition of existing Cadets building. Erection of 17 residential units (6 x 3-bed houses, 1 x-3 bed flat, 10 x 2-bed flats), together with revised access, 35 car parking spaces, cycle parking, bin stores, community garden/play area and landscaping. Change of use of existing office building to Cadets use. (Additional information) (Amended Description).

 

The Planning Officer presented the report and recommended several additional conditions:

Construction management plan

Public art

Management of car park – site residents only

Development only for affordable housing.

 

In accordance with the criteria for public speaking, the Committee noted speakers comments for and against the application.

 

Councillor Tanner asked if the proposal would cause the neighbouring gardens to be over-shadowed? The Planning Officer explained that the sun path assessment concluded that the boundary was a reasonable distance for an urban environment and the relationships were satisfactory.

 

The Committee sought clarification on the controlled parking zone (CPZ). Officers explained that the site’s residents would not be eligible to park in the Five Mile Drive or Harefield Rd parking zones, however they would have sole right to park in the on-site parking provide.

 

The Chair asked whether soft planting on the gable end of the development was possible, however Officers felt that to condition this would be unreasonable.

 

The Committee resolved to APPROVE the planning application subject to the following conditions:

 

1)    Development begun within time limit

2)    Develop in accordance with approved plans

3)    Samples

4)    Biodiversity enhancement

5)    Tree protection plan

6)    Arboricultural method statement

7)    No felling, lopping, cutting

8)    Service Plan

9)    Site arrangements

10)Exclude from CPZ

11)Landscape carry out after completion

12)SUDS/Surface water drainage

13)Contaminated land

14)Secure by design

15)Road Safety Audits

16)Landscape Plan required

17)Sustainability measures to meet 20%

18)Noise reduction measures carried out in accordance with submitted details

19)Air quality measures

20)Construction management plan

21)Public art

22)Management of car park – site residents only

23)Development only for affordable housing.

28.

125 Harefields - 14/01255/CEU pdf icon PDF 141 KB

The Head of City Development has submitted a report which details a planning application to certify that the existing subdivision of dwelling into 1x1 bed flat and 1x2 bed maisonette is lawful development.

 

Officer recommendation: Approve.

 

Additional documents:

Minutes:

Councillor Gotch left the room.

 

The Head of City Development submitted a report (previously circulated, now appended) which detailed a planning application to certify that the existing subdivision of dwelling into 1x1 bed flat and 1x2 bed maisonette was a lawful development.

 

The Committee resolved to SUPPORT that the subdivision was a lawful development.

29.

Planning Appeals pdf icon PDF 76 KB

To receive information on planning appeals received and determined during June 2014.

 

The Committee is asked to note this information.

Minutes:

The Head of City Development submitted a report (previously circulated, now appended) which detailed the planning appeals received and determined during June 2014.

 

The Planning Officer said there were 3 more decisions made since the list was published:

The footbridge on White hill Road – appeal allowed

Extension at 5 Farndon Road/Warnborough Road – appeal dismissed

Extension at 22 Lakeside – appeal allowed with costs against the Council

 

The Committee agreed to note the report on planning appeals received and determined during June 2014.

30.

Minutes pdf icon PDF 56 KB

Minutes of the meeting held on 24th June 2014.

Minutes:

The Committee resolved to APPROVE the minutes of the meeting held on 24 June 2014 as a true and accurate record.

31.

Forthcoming Applications

The following items are listed for information. They are not for discussion at this meeting.

 

·                     Former Builders Yard, Collins Street, Oxford – 14/01273/OUT – Employment and residential

·                     Former Filling Station, Abingdon Road, Oxford – 13/02638/FUL – Residential

·                     Former Paper Mill, Mill Street, Wolvercote, Oxford – 13/01861/OUT – Residential

·                     12-15 Bath Street – 14/01272/FUL – Extensions

·                     67 Walton Street – 14/01642/FUL – Extension to restaurant

·                     117 Fairacres Road – 14/01012/FUL

Minutes:

The Committee resolved to NOTE the list of forthcoming applications.

 

·                     Former Builders Yard, Collins Street, Oxford – 14/01273/OUT – Employment and residential

·                     Former Filling Station, Abingdon Road, Oxford – 13/02638/FUL – Residential

·                     Former Paper Mill, Mill Street, Wolvercote, Oxford – 13/01861/OUT – Residential

·                     12-15 Bath Street – 14/01272/FUL – Extensions

·                     67 Walton Street – 14/01642/FUL – Extension to restaurant

·                     117 Fairacres Road – 14/01012/FUL

32.

Date of Next Meeting

The Committee will meet on the following dates:

 

2014

 

Tuesday 22nd July (Wednesday 23rd July if necessary)

Tuesday 12th August (Thursday 14th August if necessary)

Tuesday 9th September (Thursday 11th September if necessary)

Wednesday 8th October (Thursday 9th October if necessary)

Wednesday 12th November (Thursday 13th November if necessary)

Wednesday 10th December (Thursday 11th December if necessary)

 

2015

 

Tuesday 13th January (Thursday 15th January if necessary)

Tuesday 10th February (Thursday 12th February if necessary)

Tuesday 10th March (Thursday 19th March if necessary)

Tuesday 14th April (Thursday 16th April if necessary)

Tuesday 12th May (Thursday 14th May if necessary)

Minutes:

The Committee noted the next meeting would be on Tuesday 12th August.