Agenda and draft minutes

Agenda and draft minutes

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Contact: John Mitchell, Committee and Member Services Officer 

Items
No. Item

49.

Declarations of Interest

None.

50.

Addresses and Questions by Members of the Public

Minutes:

None.

51.

Councillor Addresses on any item for decision on the Board's agenda

Minutes:

None.

52.

Councillor Addresses on Neighbourhood Issues

Minutes:

None.

53.

Items raised by Board Members

Minutes:

None.

54.

Scrutiny Committee Reports pdf icon PDF 214 KB

Councillor Gant, speaking in his capacity as Chair of the Scrutiny Committee, spoke to the Committee’s report on Monitoring the Community Grants Programme (item 9 of the agenda). He was grateful for the Cabinet’s agreement to the Committee’s  two recommendations. He noted that the Cabinet report’s reference to 448 Oxford Lottery tickets sold was in fact a reference to the number of lottery transactions, a point which had been clarified during the Committee’s discussion. The Cabinet agreement to find ways of encouraging a wider range of organisations to benefit from the grants programme was particularly welcome.

 

Cllr Gant said Scrutiny  Committee had, at its last meeting,  considered recent Cabinet responses to previous Scrutiny recommendations and asked for its views to passed on.

 

a)    Performance. In view of the improved PMO function, quarterly reports on the capital programme should now be possible.

b)    Seacourt Park & Ride.   Notwithstanding that this project was underway and  Cabinet’s previous response, the Committee wanted to reiterate its view that the business case for the scheme was not viable.

c)    Safeguarding.The Committee had asked for the number of children and young people in the City who had had face to face safeguarding training. The Committee had not asked the Council to collect this data, rather to see if it was available from partner organisations. The Committee had also asked for an update on progress following the Guest House review.

 

The Chair agreed that the proposal in a) above was sensible and should be pursued.

Councillor Nigel Chapman, Cabinet Member for Safer Communities and Customer Focused Services, said obtaining data about the number of children referred to in b) above was likely to be difficult. He would enquire about progress with the Guest House review but noted that this might also be difficult given the amount of time which had elapsed since the review.

 

Additional documents:

55.

Consultation on proposals for a revised Council Tax Reduction Scheme 2020/21 pdf icon PDF 171 KB

The Head of Financial Services has submitted a report to seek approval for proposals for consultation on changes to the Council’s Council Tax Reduction Scheme for 2020/21.

 

Recommendations:That  Cabinet resolves to:

 

1.    Agree that the proposals for the 2020/21 Council Tax Reduction Scheme outlined in the report be subject to consultation for an 8 week period from 23rd September 2019; and

2.    Instruct the Head of Financial Services to bring a further report to Cabinet in January 2020 to outline the outcome of the consultation process and make proposals for the 2020/21 Council Tax Reduction Scheme.

Additional documents:

Minutes:

The Head of Financial Services had submitted a report to seek approval for proposals for consultation on changes to the Council’s Council Tax Reduction Scheme (CTRS) for 2020/21.

 

Marie Tidball, Cabinet Member for Supporting Local Communities, introduced the report which set out the basis for consultation on the CTRS for 2020/21. Reduction of the Revenue Support  Grant to zero meant there was, now, no government funding to support the scheme. The estimated cost of the scheme for the Council in 2020/21 was £1.7m. The report detailed a number of minor changes for 2020/21, which would benefit a number of applicants for relatively little cost. 

 

Laura Bessell, Benefits Manager, noted that the Council was one of only 30 in the country which continued to offer the opportunity for a discount of 100%.

The Chair noted the continuing importance of the scheme as part of the Council’s commitment to supporting those on low incomes.

 

Cabinet resolved to:

 

1.         Agree that the proposals for the 2020/21 Council Tax Reduction Scheme outlined in the report be subject to consultation for an 8 week period from 23rd September 2019; and

2.         Instruct the Head of Financial Services to bring a further report to Cabinet in January 2020 to outline the outcome of the consultation process and make proposals for the 2020/21 Council Tax Reduction Scheme.

56.

Monitoring the Community Grants Programme - Report for 2018/19 pdf icon PDF 234 KB

The Head of  Community Services has submitted a reportto inform Cabinet of the findings from the monitoring of the 2018/19 grants programme.

 

Recommendations: That  Cabinet resolves to:

 

Note the results of the grant monitoring and the positive impact the community and voluntary sector is making in the city.

Additional documents:

Minutes:

Marie Tidball, Cabinet Member for Supporting Local Communities, introduced the report. She was proud to see the scale and breadth of the programme illustrated by the report and its undoubted positive social impact. She drew attention to the fact that while the investment cost of the programme to the Council was £1.5m, that, in turn, secured a further £4.2m, or almost £3 for every £1 spent. Innovation has been an important element of the programme, with, for example, the introduction of the Oxford Lottery, and use of “The Good Exchange” fundraising platform.

 

Cabinet members were appreciative of the value added by the programme. It was agreed that the use of case studies in these reports was helpful in bringing the programme to life.

 

Cabinet resolved to:

 

Note the results of the grant monitoring and the positive impact the community and voluntary sector is making in the city.

57.

Joint Municipal Waste Plan pdf icon PDF 444 KB

The Transition Director has submitted a report to:

 

1.    Provide an update on the Oxfordshire Environment Partnership (OEP) which convenes the City, District and County Councils in Oxfordshire to share best practice and agree actions;

2.    Seek support for the Resource and Waste Strategy for Oxfordshire (Appendix 1) which sets out how the City Council will work with others to deliver sustainable waste management services as part of our response to the climate emergency. It runs until 2023 and focuses on local authority collected waste; and

3.    Reconfirm support for the reintroduction of joint working across Oxfordshire in the form of a partnership. Including reinstating a dedicated officer post to take forward county-wide waste management, following the declaration of a climate emergency.

Recommendations:That  Cabinet resolves to:

 

1.    Adopt Oxfordshire’s Resources and Waste Strategy for Oxfordshire 2018-2023, in response to the Climate Emergency;

2.    Agree support for reinstating a Countywide Partnership on resources and waste management;

3.    Support the principle of the reintroduction of an Officer post to advance the shared goals of all Oxfordshire councils to effectively manage waste arising in the county, subject to City Council’s budget process for 2020/2021; and

4.    Delegate authority to the Transition Director in consultation with the Section 151 Officer, Monitoring Officer and Cabinet Member for Zero Carbon Oxford to conclude the negotiation and agreement of a Memorandum of Understanding with all other relevant councils in Oxfordshire concerning the partnership and shared post across the proposed reformed Waste Partnership.

 

Additional documents:

Minutes:

The Transition Director had submitted a report to:

 

1.    Provide an update on the Oxfordshire Environment Partnership (OEP) which convenes the City, District and County Councils in Oxfordshire to share best practice and agree actions;

2.    Seek support for the Resource and Waste Strategy for Oxfordshire (Appendix 1) which sets out how the City Council will work with others to deliver sustainable waste management services as part of our response to the climate emergency. It runs until 2023 and focuses on local authority collected waste; and

3.    Reconfirm support for the reintroduction of joint working across Oxfordshire in the form of a partnership. Including reinstating a dedicated officer post to take forward county-wide waste management, following the declaration of a climate emergency.

Councillor Tom Hayes, Cabinet Member for Zero Carbon Oxford, introduced the report saying it was timely given the current enthusiasm in the wider community for tackling a range of issues related to the climate emergency. The proposal would reinstate the Countywide Partnership on Resources and Waste Management and commit the Council to sharing the cost of an associated officer post with the other councils in the Partnership. The Resource and Waste Strategy was ambitious and the Partnership would facilitate good countywide political working to help achieve those ambitions.

 

It was noted that this would provide an excellent example of the merits of a partnership approach as opposed to delivering a programme via a single service countywide.  The waste and recycling challenges in the City, for example, were different from those of a rural district and a partnership approach enabled those differences to be reflected in delivery of the programme.

 

Councillor Hayes concluded by noting the need to acknowledge all that had been done by Councillor Tanner in his previous role as the Executive Member for “A Clean & Green Oxford”.

 

Cabinet resolved to:

 

1.    Adopt Oxfordshire’s Resources and Waste Strategy for Oxfordshire 2018-2023, in response to the Climate Emergency;

2.    Agree support for reinstating a Countywide Partnership on resources and waste management;

3.    Support the principle of the reintroduction of an Officer post to advance the shared goals of all Oxfordshire councils to effectively manage waste arising in the county, subject to City Council’s budget process for 2020/2021; and

4.    Delegate authority to the Transition Director in consultation with the Section 151 Officer, Monitoring Officer and Cabinet Member for Zero Carbon Oxford to conclude the negotiation and agreement of a Memorandum of Understanding with all other relevant councils in Oxfordshire concerning the partnership and shared post across the proposed reformed Waste Partnership.

 

58.

Treasury Management: Annual Report and Performance 2018/19 pdf icon PDF 331 KB

The Head of Financial Services has submitted a report whichsets out the Council’s Treasury Management activity and performance for the financial year 2018/2019.

 

Recommendations: That Cabinet resolves to:

 

1.    Note the report.

Minutes:

The Head of Financial Services had submitted a report whichset out the Council’s Treasury Management activity and performance for the financial year 2018/2019.

 

Councillor Alex Hollingsworth, Cabinet Member for Planning and Sustainable Transport introduced the report. In the present political and economic climate, returns  on investments were generally low. The overall financial position of the Council was however sound.

 

Nigel Kennedy, the Head of Financial Services, said that the requirements of all  the Prudential Indicators had been met. The majority of the sum invested with the  two failed Icelandic banks had been recovered but the outstanding balance was now considered to be irrecoverable and had, therefore, been written off in accounting terms.

 

Cabinet resolved to:

 

Note the report.

 

59.

Minutes pdf icon PDF 333 KB

Recommendation: That Cabinet resolves to APPROVE the minutes of the meeting held on 10 July 2019 as a true and accurate record.

Minutes:

Cabinet resolved to APPROVE the minutes of the meeting held on 10 July 2019 as a true and accurate record.

 

60.

Dates of Future Meetings

Meetings are scheduled for the following dates:

 

·         03 October 2019

·         09 October 2019

·         13 November  2019

·         11 December 2019

 

All meetings start at 6pm.

 

Minutes:

Meetings are scheduled for the following dates:

 

           03 October 2019

           09 October 2019

           13 November  2019

           11 December 2019

 

All meetings start at 6pm.