Agenda and minutes

Agenda and minutes

Speaking at a Council or Committee meeting

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Contact: Catherine Phythian, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252402

Items
No. Item

11.

Declarations of interest

Minutes:

Councillors Cook and Upton stated that as Council appointed trustees for the Oxford Preservation Trust and as members of the Oxford Civic Society, neither had taken part in those organisations’ discussions or decision making regarding any of the applications before the Committee and that they were approaching the applications with an open mind, would listen to all the arguments and weigh up all the relevant facts before coming to a decision.

 

18/02982/FUL

Cllr Cook stated that although he was employed by the University of Oxford he did not have a disclosable pecuniary interest in the matter being discussed and considered that he was able to take part in the determination of the application.

 

Cllr Corais stated that although his spouse was employed by the University of Oxford he did not have a disclosable pecuniary interest in the matter being discussed and considered that he was able to take part in the determination of the application.

 

Cllr Upton stated that although she was employed by the University of Oxford she did not have a disclosable pecuniary interest in the matter being discussed and considered that she was able to take part in the determination of the application.

 

Cllr Donnolly stated that he was a member of the University of Oxford but that he had no involvement in relation to the application and so, for the avoidance of doubt, he declared he would be approaching the application with an open mind.

 

 

12.

18/02982/FUL: Old Power Station,17 Russell Street, Oxford, OX2 0AR pdf icon PDF 973 KB

Site address:                   The Old Power Station, 17 Russell Street, Oxford, OX2 0AR             

 

Proposal:                        The conversion, redevelopment and extension of Osney Power Station to a Centre of Executive Education to be run by Said Business School.                 

 

Recommendation:

 

The West Area Planning Committee is recommended to:

1)    approve the application for the reasons given in the report and subject to

a)    the required planning conditions set out in section 12 of the report and grant planning permission and subject to:

b)    the satisfactory completion of a legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in the recommended heads of terms which are set out in the report;

c)     and grant planning permission; 

2)    agree to delegate authority to the Acting Head of Planning Services to:

a)    finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary; and

b)    finalise the recommended legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in the report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in the report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Acting Head of Planning Services considers reasonably necessary; and

c)     complete the section 106 legal agreement referred to above and issue the planning permission.

 

Additional documents:

Minutes:

Councillor Iley-Williamson arrived during the Planning Officer’s presentation and consequently took no part in the deliberation or voting on this item.

 

The Committee considered an application (18/02982/FUL) for planning permission for the conversion, redevelopment and extension of Osney Power Station to a Centre of Executive Education to be run by Said Business School.

 

The Planning Officer presented the report.

·         Para 2.2, page 12: insert ‘1904’ after “dating from…”

·         Para 6.2, page 16:  for clarification the meaning of the final two sentences is that smaller or larger groups can be accommodated between the expected ranges of 30 - 40 but with a maximum capacity of 50 people.

·         Para 6.6, page 18: refers to an operational space for services which would be for the servicing of the building as only 2 disabled spaces are proposed. The agent has indicated that the applicant is willing to have a maximum dwell time for service vehicles.  This would be dealt with as part of the existing condition 24. This is alluded to in paragraph 10.119.

·         Para 10.24, page 32: delete “streel”, insert “steel”.

 

Ann Sherry, local resident, spoke against the application. 

 

Peter Turfano, Said Business School spoke in favour of the application and he and Robert Linnell (agent) answered questions from the committee.

 

The Committee discussion focussed on matters relating to the impact of the development on the neighbouring properties and the rationale for the size of the development and questioned whether it would not be viable at a reduced size.

 

The Committee considered the merits of a deferral following advice from Planning Officers.

 

On being proposed, seconded and put to the vote, the Committee resolved to defer consideration of application 18/02982/FUL for the following reasons:

 

To enable further details to be provided by the applicant on the viability of the proposal and evidence to support the assertion by the applicant that any reduction in the scale of the development would make it unviable.

 

13.

19/01123/FUL: land to rear of 167 Howard Street, Oxford, OX4 3BA pdf icon PDF 357 KB

Site address:                   land to rear of 167 Howard St, Oxford, OX4 3BA

 

Proposal:                        Demolition of existing garages. Erection of 3no. single storey buildings  to provide 2 x 1-bed dwellings and 1 x 2-bed dwelling (Use Class C3). Provision of amenity space, bin and cycle stores.         

Reason at Committee:     This application was called in by Councillors Tarver, Fry, Rowley, Clarkson, Kennedy, Curran and Munkonge due to concerns regarding overlooking, County Council safety concerns, design, access, flood risk and land ownership.

 

Recommendation:

 

The West Area Planning Committee is recommended to:

1.     approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission.

2.     agree to delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

Additional documents:

Minutes:

The Committee considered an application (19/01123/FUL) for planning permission for the demolition of existing garages; erection of 3no. single storey buildings  to provide 2 x 1-bed dwellings and 1 x 2-bed dwelling (Use Class C3) and the provision of amenity space, bin and cycle stores.

 

The application was called in by Councillors Tarver, Fry, Rowley, Clarkson, Kennedy, Curran and Munkonge due to concerns regarding overlooking, County safety concerns, design, access flood risk and land ownership.

 

The Planning Officer presented the report and briefed the Committee on the issues raised in two late representations which had been submitted by local residents. The Planning Officer said that most of these points had been considered within the report but offered the following supplementary comments: 

 

Land ownership:  One of the late representations stated that no consideration had been paid to land ownership or restrictive covenants within the report on the application.  The Planning Officer confirmed that land ownership is not a material planning consideration and therefore does not form part of the consideration of the application.  Notwithstanding this, with regard to procedure, it transpired that the owner of the site had not served notice of the application on the individual owners of the property and therefore there was a requirement for this notice to be served.  If the application was to be approved, the decision notice would not be issued until 21 days had passed from the notices being served. The recommendation was therefore amended accordingly.

 

Thames Valley Police:   Thames Valley Police had raised some concerns with the scheme and offered suggested improvements but they raised no objection to the application subject to a condition requiring that the development achieve a secured by design accreditation’.  The suggested condition will therefore be included on any approval. Thames Valley Police also suggested that the gate to the site should be retained.  This request would be contrary to policy HP9 of the Sites and Housing Plan which seeks to resist gated communities and therefore would not be appropriate.  Given this, a condition will be added to ensure that the entrance gate is removed as part of the proposal. 

 

Rooflights and Privacy:  the roof lights are proposed to be high level .The cills of the roof lights will be located 2.7m above the finished floor level and therefore they will be at such a height that occupiers are unlikely to be able to look out on to the private amenity space of neighbouring properties.  Given the angle of the roof any views from the rooflights would be angled and not direct.  It is not uncommon for these types of relationships given that rooflights can usually be installed under permitted development.

 

Table of planning policies: A number of policies were referenced within the report but were not detailed within the table at paragraph 8.1.  The Planning Officer confirmed that where the policy was not named directly the relevant issue had been considered as part of the drafting of the report.

 

Biodiversity: The biodiversity officer had reviewed the comments  ...  view the full minutes text for item 13.

14.

19/00715/CT3: Town Hall, St Aldate's, Oxford, OX1 1BX pdf icon PDF 255 KB

Site address:                   Town Hall, St Aldate's, Oxford, OX1 1BX

 

Proposal:                        Flying of various flags scheduled throughout the year from the mast above the 1930's extension of the Town Hall.   

 

Recommendation:

 

The West Area Planning Committee is recommended to:

1.     approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant advertisement consent for the submitted flag flying schedule.

2.     agree to delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

 

Additional documents:

Minutes:

The Committee considered an application (19/00715/CT3) for advertisement consent for the flying of various flags scheduled throughout the year from the mast above the 1930's extension of the Town Hall.

 

In reaching its decision, the Committee considered all the information put before it including the Planning Officer’s presentation.

 

After debate and on being proposed, seconded and put to the vote, the Committee agreed with the officer’s recommendation to approve the application.

 

The West Area Planning Committee resolved to:

  1. approve application19/00715/CT3 for the reasons given in the report and subject to the 5 required planning conditions set out in section 12 of the report and grant advertisement consent for the submitted flag flying schedule.
  2. delegate authority to the Acting Head of Planning Services to:

finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

15.

19/01406/CT3: Government Building, Floyds Row, Oxford, OX1 1SS pdf icon PDF 295 KB

Site address:                   Government Building, Floyds Row, Oxford,

                                       OX1 1SS

 

Proposal:                        Installation of ramps at entrances, enclosure of existing porch on west elevation to create a lobby, replacement of external doors, formation of external enclosures for storage and dog play area, erection of fencing and gates, installation of lighting and CCTV, landscaping of external areas, erection of wayfinding arches, erection of pergolas, installation of bike storage, installation of solar panels, erection of signage, various other minor external changes. (Amended description) and (Amended plans)

 

Recommendation:

 

The West Area Planning Committee is recommended to:

  1. approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission; and
  2. agree to delegate authority to the Acting Head of Planning Services to:

a.     consider and deal with any new material planning considerations that may be raised through public consultation up to 18 July 2019 including deciding whether it is necessary to refer the application back to the committee prior to issuing the permission;

  1. finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary; and
  2. issue the planning permission.

 

Additional documents:

Minutes:

The Committee considered an application (19/01406/CT3)for planning permission for the installation of ramps at entrances, enclosure of existing porch on west elevation to create a lobby, replacement of external doors, formation of external enclosures for storage and dog play area, erection of fencing and gates, installation of lighting and CCTV, landscaping of external areas, erection of wayfinding arches, erection of pergolas, installation of bike storage, installation of solar panels, erection of signage, various other minor external changes (amended description) and (amended plans).

 

The Planning Officer presented the report and gave the following verbal updates:

·         the Flood Mitigation Officer had recommended a new condition on the Sustainable Urban Drainage Scheme (SUDs)

·         Officers had reviewed the additional information about parking controls and were satisfied that these would meet the requirements of Condition 6 which would be amended accordingly

·         The police had submitted a late comment regarding security and reiterating advice already given directly to the applicant. 

 

Polly McKinlay, on behalf of the applicant, spoke in favour of the application.

In reaching its decision, the Committee considered all the information put before it.

 

After debate and on being proposed, seconded and put to the vote, the Committee agreed with the officer’s recommendation to approve the application subject to the inclusion of an additional condition on SUDs.

 

The West Area Planning Committee resolved to:

  1. approve application 19/01406/CT3 subject to 2(i) below for the reasons given in the report and subject to the 7 required planning conditions set out in section 12 of the report and an additional condition relating to SUDS and grant planning permission; and

2.    delegate authority to the Acting Head of Planning Services to:

                      i.        consider and deal with any new material planning considerations that may be raised through public consultation up to 18 July 2019 including deciding whether it is necessary to refer the application back to the committee prior to issuing the permission;

                    ii.        finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary; and

                   iii.        issue the planning permission.

16.

Minutes pdf icon PDF 324 KB

Recommendation: to approve the minutes of the meeting held on 11 June 2019 as a true and accurate record.

 

Minutes:

The Committee resolved to approve the minutes of the meeting held on 11 June 2019 as a true and accurate record.

17.

Forthcoming applications

Items currently expected to be considered by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

 

18/02065/OUTFUL: Oxford North (Northern Gateway) Land Adjacent To A44, A40, A34 And Wolvercote Roundabout, Northern By-Pass Road, Wolvercote, OX2 8JR

Major application

18/02644/FUL: Site Of Millway Close, Oxford, OX2 8BJ

Called in

18/02989/FUL: 269 Cowley Road, Oxford, OX4 2AJ

Committee decision

18/03369/FUL: Site Of Gibbs Crescent, Oxford, OX2 0NX

Committee decision

18/03370/FUL: Simon House, 1 Paradise Street, Oxford, OX1 1LD

Committee decision

19/00436/FUL: Convent of the Incarnation, Fairacres Road, Oxford, OX4 1TB

Major development involving listed building

19/00608/FUL: Jurys Inn, Godstow Road, Oxford, OX2 8AL

Committee level decision

18/03133/FUL: Linton Lodge Hotel, 11-13 Linton Road, Oxford, OX2 6UJ

Committee level decision

19/00481/FUL: 367 Iffley Road, Oxford, OX4 4DP

 

19/01298/CT3: 16 Sparsey Place, Oxford, OX2 8NL

Council application

19/01272/FUL: 9 Pauling Road; Oxford, OX3 8PU

Council application

19/01205/FUL: 327 Woodstock Road, Oxford, OX2 7NX

Committee decision

19/00720/FUL: Parish Church Of Ss Mary And John , Cowley Road, Oxford, OX4 1UR

Committee decision

 

Minutes:

The Committee noted the list of forthcoming applications.

18.

Dates of future meetings

Future meetings of the Committee are scheduled at 6.00pm on:

2019

6 August      

10 September        

8 October

12 November

10 December

2020

21 January

11 February

10 March

7 April

 

 

 

 

Minutes:

The Committee noted the dates of future meetings.