Minute 23 - application 19/01271/CT3 and Minute 24 - application 19/01272/CT3

Councillors Chapman said he as he were precluded from taking part in debate on these applications because of his role as part of the shareholder group of the Oxford City Housing Limited company (the applicant for both) which could give rise to a public perception of bias should he take part in the decisions. He would leave the meeting for these items.

Site address: Former Sportsground, William Morris Close, Oxford, OX4 2JX

Proposal: Outline Planning Application (landscaping subject to reserved matters submission) for development comprising 102 residential units (a mixture of private, socially rented and intermediate units) together with public and private amenity space, access, bin and cycle storage and car parking.

Recommendation: East Area Planning Committee is recommended to:

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant outline planning permission subject to the satisfactory completion of a legal agreement under section.106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations; and

2.    agree to delegate authority to the Acting Head of Planning Services to:

(a)          finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary; and

(b)          finalise the recommended legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in the report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in this report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Acting Head of Planning Services considers reasonably necessary; and

(c)          Complete the section 106 legal agreement referred to above and issue the planning permission.

The Committee considered an outline planning application (landscaping subject to reserved matters submission) for development comprising 102 residential units (a mixture of private, socially rented and intermediate units) together with public and private amenity space, access, bin and cycle storage and car parking at the Former Sportsground, William Morris Close, Oxford, OX4 2JX.

The Planning Officer reported that since the agenda was published:

·         the applicant had submitted amended plans showing improved visibility splays at the access points and the local highways authority considered these acceptable;

·         the local highways authority’s remaining concerns about the proposed cycle parking could be dealt with by imposing a condition;

·         the applicant had sent a letter sent to all committee members;

·         receipt of three further objections to the scheme, one circulated directly to committee members, raising issues relating to density and scale of the development; pressure on infrastructure; highways and traffic impacts; safeguarding/overlooking; loss of the sports facility; and

·         that para 3.1 of the report should state that the legal agreement would include the proposed financial contribution of £3,620 towards parking control works and the associated traffic regulation order (separate from the Controlled Parking Zone) referenced in paragraph 9.7 of the report.

Caroline Dod (local resident); Councillors Arshad and Malik and County Councillor John Sanders; and Judith Harley (local resident) spoke against the application.

Simon Sharp, Tony Nolan and Ian Felgate (representing the applicant) came to the table to answer questions from the Committee.

The Committee asked questions of the officers and speakers and raised a number of concerns about the proposal. These included traffic movements, congestion and parking; density and design including accessibility of the private spaces; school places; the replacement sports provision; the distribution of the proposed social housing; and overlooking of the school from the central blocks.

A motion to refuse the application was proposed and seconded then withdrawn by the proposer following advice from the officers on the reasons that could be used to refuse the application.

A motion to defer the decision to allow planning officers to bring back further information on:

·         the technical analysis which considered the traffic movements caused by the development and the means of assessment by the highways authority in providing their responses;

·         Further details on the parking provision on site, including whether any changes could be made to the design and/or parking provision to reduce the impact of increased traffic in the local area;

·         The implications for safeguarding from potential overlooking of the school from habitable rooms in the central blocks.

On being seconded and put to the vote the Committee agreed to defer the application for the reasons given above.

East Area Planning Committee resolved to defer the decision on this application to enable the Acting Head of Planning Services to bring the application to a future meeting with further information on the three points set out above to allow the Committee to reach a decision.

Site address: Windrush Tower, Knights Road, Oxford

Proposal: Replacement of main front and side access doors to Windrush Tower.

Recommendation: East Area Planning Committee is recommended to:

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission; and

2.    agree to delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

The Committee agreed to take this item next.

The Committee considered an application for planning permission for the replacement of main front and side access doors at Windrush Tower, Knights Road, Oxford.

East Area Planning Committee resolved to:

1.    approve the application for the reasons given in the report and subject to the 3 required planning conditions and one informative set out in section 12 of the report and grant planning permission; and

2.    delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

Site address: 66 Sandy Lane, Oxford, OX4 6AP

Proposal: Erection of a 1 x 3-bed and 1 x 5-bed dwelling (Use Class C3), provision of private amenity space and car parking.

Recommendation: East Area Planning Committee is recommended to:

1.    approve the application for the reasons given in the report and subject to the required planning conditions and informatives set out in section 12 of the report and grant planning permission.

2.    agree to delegate authority to the Acting Head of Planning Services to finalise the recommended conditions and informatives as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

Councillor Chapman left the meeting at the start of this item and took no part in the debate or decision on this or the following items.

The Committee considered an application for planning permission for the erection of a 1 x 3-bed and 1 x 5-bed dwelling (Use Class C3), provision of private amenity space and car parking at 66 Sandy Lane, Oxford, OX4 6AP.

Lila Haracz (representing the applicant) spoke in support of the application and Tahima Rahman and Daniel Wadsworth (the architects) also came to the table to answer questions from the Committee.

On being proposed, seconded, and put to the vote the Committee agreed to approve the application.

East Area Planning Committee resolved to:

1.    approve the application for the reasons given in the report and subject to the 12 required planning conditions and 3 informatives set out in section 12 of the report and grant planning permission; and

2.    delegate authority to the Acting Head of Planning Services to finalise the recommended conditions and informatives as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

Site address: 9 Pauling Road, Oxford, OX3 8PU

Proposal: Demolition of existing single storey side extension and erection of a single storey rear extension to existing house; erection of a two storey building to create a 1 x 3-bed dwelling (Use Class C3); provision of private amenity space, car parking and bin and cycle storage.

Recommendation: East Area Planning Committee is recommended to:

1.    approve the application for the reasons given in the report and subject to the required planning conditions and informatives set out in section 12 of the report and grant planning permission; and

2.    agree to delegate authority to the Acting Head of Planning Services to finalise the recommended conditions and informatives as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

The Committee considered an application for planning permission for the demolition of the existing single storey side extension and erection of a single storey rear extension to the existing house; erection of a two storey building to create a 1 x 3-bed dwelling (Use Class C3); provision of private amenity space, car parking and bin and cycle storage at 9 Pauling Road, Oxford, OX3 8PU

The Planning Officer recommended an additional condition to remove the proposed dwelling from eligibility for parking permits in the local controlled parking zone.

Tahima Rahman and Daniel Wadsworth (the architects) and Lila Haracz (representing the applicant) came to the table to answer questions from the Committee.

The Committee considered that the lane giving access between the original property and its garage was too narrow for wheelchair access. They asked for, and the applicant agreed to provide, amended plans widening this access lane.

On being proposed, seconded, and put to the vote the Committee agreed to delegate to the Acting Head of Planning Services both the approval of an amended plan widening the access between the original property and its garage and, with the additional condition referred to above, the granting of planning permission.

East Area Planning Committee resolved to:

1.    delegate approval of the application and the granting of planning permission to the Acting Head of Planning Services for the reasons given in the report and subject to the 13 required planning conditions and 4 informatives set out in section 12 of the report; a condition removing the proposed dwelling from the local controlled parking zone; and approval of an amended plan widening the narrow access between the original property and its garage by the Acting Head of Planning Services; and

2.    delegate authority to the Acting Head of Planning Services to approve the amended plan referred to above; and finalise the recommended conditions and informatives as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

Recommendation: to approve the minutes of the meeting held on 3 July 2019 as a true and accurate record.

The Committee resolved to approve the minutes of the meeting held on 3 July 2019 as a true and accurate record.

Items currently expected to be considered by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

The Committee noted the list of applications due to come before them.

Future meetings of the Committee are scheduled at 6.00pm on

The Committee noted the meeting dates.