Agenda and minutes

Agenda and minutes

Speaking at a Council or Committee meeting

Venue: The Old Library - Oxford Town Hall. View directions

Contact: Jennifer Thompson, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252275

Items
No. Item

11.

Declarations of interest

Minutes:

Minute 16 19/01029/CT3: Councillor Roz Smith declared that as she was a trustee of the Headington Community Association she would leave the room and take no part in the decision on that application.

 

Councillor Cook stated that as a Council appointed trustee for the Oxford Preservation Trust and as member of the Oxford Civic Society, he had taken no part in those organisations’ discussions or decision making regarding any of the applications before the Committee and was approaching the applications with an open mind, would listen to all the arguments and weigh up all the relevant facts before coming to a decision.

 

12.

19/00518/RES: Land At Barton, Northern By-pass Road, Oxford, OX3 9SD pdf icon PDF 413 KB

Site address: Land at Barton, Northern By-pass Road, Oxford

 

Proposal: Details of reserved matters (layout, scale, appearance, and landscaping) for third phase of the Barton Park development, pursuant of condition 3 of the outline planning permission 13/01383/OUT.

The works comprise the construction of 207 residential units (Class C3) with associated means of access and highways works; car and cycle parking; hard and soft landscaping; public realm works and ancillary structures, including a substation.

 

 

Recommendation: East Area Planning Committee is recommended to:

1.    approve the reserved matters application submitted in relation to condition 3 of the outline planning permission 13/01383/OUT for the reasons given in the report and subject to the required planning conditions 

2.    defer the discharge of the following conditions of outline consent 13/01383/OUT to the Acting Head of Planning Services to discharge separate to this application:

·        Condition 6 – Materials

·        Condition 9 – Landscape and Public Realm

·        Condition 11 – Tree Protection Measures

·        Condition 12 – Landscape Management Plan

·        Condition 15 – Lifetime Homes Standards

·        Condition 16 – Car Parking Standards

·        Condition 17 – Cycle Parking Standards

·        Condition 20 – Travel Plan

·         Condition 23 – Sustainability

·         Condition 25 – Phased Surface Water Drainage

·        Condition 26 – Foul Water Drainage

·        Condition 27 – Flooding

·        Condition 28 – Ground Contamination and Remediation

·        Condition 32 – Noise Attenuation

·        Condition 38 – Repeat Ecological Surveys

·        Condition 39 – Habitat Creation

3.    agree to delegate authority to the Acting Head of Planning Services to

(a)  finalise the recommended conditions set out in the report including such refinements, amendments, additions, and/or deletions as the Acting Head of Planning considers reasonably necessary; and

(b)  approve the reserved matters application; and

(c)  defer the discharge of the conditions referred to above.

 

Additional documents:

Minutes:

Councillor Azad joined the meeting after the start of this item and accordingly took no part in the debate or decision.

 

The Committee considered an application for planning permission setting out the details of reserved matters (layout, scale, appearance, and landscaping) for the third phase of the Barton Park development, pursuant of condition 3 of the outline planning permission 13/01383/OUT, on Land at Barton, Northern By-pass Road, Oxford

 

The works comprise the construction of 207 residential units (Class C3) with associated means of access and highways works; car and cycle parking; hard and soft landscaping; public realm works and ancillary structures, including a substation.

 

The Planning Officer recommended, and the Committee accepted, changes to the recommendation to take account of information received after the agenda was published and to clarify the delegations as set out in the decision below.

The Planning Officer confirmed that the statement of conformity to the outline Environmental Statement (ES) that had been submitted by the applicant was adequate to assess the effects of the reserved matters application as it confirmed that those details had been developed within the parameters of the ES and it concluded that the reserved matters would not give rise to any significant effects over those considered at the time of the outline application.

Paul Comerford, Jonathan Hill, and David Owens (representing the applicant) spoke in support of the application and answered questions from the Committee.

 

 

After questions were answered by the speakers and by officers and on being proposed, seconded, and put to the vote the Committee agreed to accept the Planning Officer’s amended recommendations as below.

 

East Area Planning Committee resolved to:

1.    delegate approval of the reserved matters application submitted in relation to condition 3 of the outline planning permission 13/01383/OUT as amended by the modification order made on the 8th October 2018 and confirmed on the 14th November 2018 subject to the satisfactory receipt of amended plans to the Acting Head of Planning Services, for the reasons given in the report and  subject to the 8 required planning conditions 

2.    defer the discharge of the following conditions of outline consent 13/01383/OUT (as modified) to be dealt with on a delegated basis by the Acting Head of Planning Services:

·        Condition 6 – Materials

·        Condition 9 – Landscape and Public Realm

·        Condition 11 – Tree Protection Measures

·        Condition 12 – Landscape Management Plan

·        Condition 15 – Lifetime Homes Standards

·        Condition 16 – Car Parking Standards

·        Condition 17 – Cycle Parking Standards

·        Condition 20 – Travel Plan

·         Condition 23 – Sustainability

·         Condition 25 – Phased Surface Water Drainage

·        Condition 26 – Foul Water Drainage

·        Condition 27 – Flooding

·        Condition 28 – Ground Contamination and Remediation

·        Condition 32 – Noise Attenuation

·        Condition 38 – Repeat Ecological Surveys

·        Condition 39 – Habitat Creation

3.    delegate authority to the Acting Head of Planning Services to

·      Finalise the recommended conditions set out in the report including such refinements, amendments, additions, and/or deletions as the Acting Head of Planning considers reasonably necessary; and  ...  view the full minutes text for item 12.

13.

18/02401/OUT: The Bungalow, Garsington Road, Oxford, OX4 6NQ pdf icon PDF 299 KB

Site address: The Bungalow, Garsington Road, Oxford, OX4 6NQ

 

Proposal: Outline application (seeking the approval of access, landscaping, layout and scale) for the demolition of a bungalow and MOT garage and erection of proposed mixed use development comprising 9 x 2 bed flats, 433 sq. m of B1 office space and associated car parking, cycle parking, bin stores and landscaping.

 

Recommendation: East Area Planning Committee is recommended to:

 

1.    approve the application for the reasons given in the report, subject to there being no further objections received following consultation, the submission of an Arboricultural Impact Assessment which satisfactorily demonstrates that the development would not by reason of its siting compromise the cedar tree shown to be retained and subject to the satisfactory completion of a legal agreement under section.106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in this report.

 

The development would also be subject to the required planning conditions set out in section 12 of this report.

 

2.    agree to delegate authority to the Acting Head of Planning Services to:

 

(a)  finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary; and

 

(b)  finalise the recommended legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in the report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in the report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Acting Head of Planning Services considers reasonably necessary; and

 

(c)  complete the section 106 legal agreement referred to above and issue the planning permission.

Additional documents:

Minutes:

Outline application (seeking the approval of access, landscaping, layout and scale) for the demolition of a bungalow and MOT garage and erection of proposed mixed use development comprising 9 x 2 bed flats, 433 sq. m of B1 office space and associated car parking, cycle parking, bin stores and landscaping at The Bungalow, Garsington Road, Oxford, OX4 6NQ.

 

The Planning Officer reported that officers had received and assessed the arboricultural impact assessment and were satisfied that the existing cedar tree would not be compromised. He recommended removing reference to this and adding three conditions to the decision: agreement of a landscape plan; agreement of a tree protection plan; and a time limit for submission of a reserved matters application.

 

Janine Wheeler (the applicant) came to the table to answer questions from the Committee.

 

A proposal to refuse the application because the site was capable of accommodating 10 dwellings and hence deliberately underdeveloped was seconded. Officers advised that the policy referred to, and the discussions with the applicant following their original proposals, did not support that view. The proposal was lost on being put to the vote.

 

On being proposed, seconded, and put to the vote the Committee agreed to accept the Planning Officer’s amended recommendations.

 

East Area Planning Committee resolved to:

 

1.    approve the application for the reasons given in the report, subject to:

(a)   there being no further objections received following consultation, and

(b)   the satisfactory completion of a legal agreement under section106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in this report; and

(c)  the 15 required planning conditions set out in section 12 of this report; plus 3 conditions requiring agreement of a landscape plan; agreement of a tree protection plan; and setting a time limit on the submission of a reserved matters application; and

 

2.    delegate authority to the Acting Head of Planning Services to:

 

(a)  finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary; and

(b)  finalise the recommended legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in the report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in the report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Acting Head of Planning Services considers reasonably necessary; and

(c)  complete the section 106 legal agreement referred to above and issue the planning permission.

 

 

 

14.

19/00933/CT3: Land At The Junction Of Blackbird Leys Road And Balfour Road, Oxford pdf icon PDF 212 KB

Site address: Land at the Junction of Blackbird Leys Road and Balfour Road, Oxford

 

Proposal: Formation of 10 parking spaces.

 

Recommendation: East Area Planning Committee is recommended to:

 

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission; and

 

2.    agree to delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary

Additional documents:

Minutes:

The Committee considered an application for planning permission for the formation of 10 parking spaces on land at the Junction of Blackbird Leys Road and Balfour Road, Oxford.

 

James Axford and Bill Chamberlain (representing the applicant) came to the table to answer questions from the Committee.

 

The Committee debated whether to add an informative asking the applicant to consider how best to allocate spaces to residents of houses adjoining the parking. On being proposed, seconded, and put to the vote, this was lost on the Chair’s casting vote.

 

On being proposed, seconded, and put to the vote the Committee agreed to approve the application with the conditions set out in the report.

 

East Area Planning Committee resolved to:

 

1.    approve the application for the reasons given in the report and subject to the 6 required planning conditions set out in section 12 of the report and grant planning permission;

 

2.    delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

 

15.

19/01057/CT3: 2 Devereux Place, Oxford, OX4 4RP pdf icon PDF 272 KB

Site address: 2 Devereux Place, Oxford, OX4 4RP

 

Proposal: Erection of two storey side extension.

 

Recommendation: East Area Planning Committee is recommended to:

 

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission; and

 

2.    agree to delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

Additional documents:

Minutes:

The Committee considered an application for planning permission for the erection of a two storey side extension at 2 Devereux Place, Oxford, OX4 4RP.

 

Christopher Leach (representing the applicant) spoke in support of the application.

 

On being proposed, seconded, and put to the vote the Committee agreed to approve the application.

 

East Area Planning Committee resolved to:

 

1.    approve the application for the reasons given in the report and subject to the 3 required planning conditions set out in section 12 and the informative set out in Section 13 of the report and grant planning permission;

 

1.    delegate authority to the Acting Head of Planning Services to finalise the recommended conditions and informative as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

 

 

16.

19/01029/CT3: Headington Community Centre, 39 Gladstone Road, Oxford, OX3 8LL pdf icon PDF 293 KB

Site address: Headington Community Centre, 39 Gladstone Road, Oxford,

 

Proposal: Erection of single storey front extension; installation of extract fan, high level ducting and replacement inspection chamber.

 

Recommendation: East Area Planning Committee is recommended to:

 

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission;

 

2.    agree to delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

Additional documents:

Minutes:

Councillor Roz Smith left the meeting at the start of this item and took no part in the debate or decision.

 

The Committee considered an application for planning permission for the construction of a single storey front extension to house a disabled toilet; installation of extract fan, high level ducting and replacement inspection chamber at Headington Community Centre, 39 Gladstone Road, Oxford.

 

James Axford  and Bill Chamberlain  (representing the applicant) came to the table to answer questions from  the Committee.

 

On being proposed, seconded, and put to the vote the Committee agreed to approve the application.

 

East Area Planning Committee resolved to:

 

1.    approve the application for the reasons given in the report and subject to the 3 required planning conditions set out in section 12 and the informative set out in Section 13 of the report and grant planning permission;

 

1.    delegate authority to the Acting Head of Planning Services to finalise the recommended conditions and informative as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

 

17.

Minutes pdf icon PDF 323 KB

Recommendation: to approve the minutes of the meeting held on 5 June 2019 as a true and accurate record.

Minutes:

The Committee resolved to approve the minutes of the meeting held on 5 June 2019 as a true and accurate record.

 

 

18.

Forthcoming applications

Items currently expected to be considered by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

 

16/02549/FUL: Land Adjacent 4 Wychwood Lane, OX3 8HG

Non-delegated application

17/01519/FUL: 55 Collinwood Road Oxford  OX3 8HN

Called in

18/03180/FUL: 108 Temple Road, Oxford, OX4 2HA

Called in

18/03330/OUT: Sports Field William Morris Close Oxford OX4 2SF

Committee level application

18/03405/FUL: Holy Family Church , 1 Cuddesdon Way, Oxford, OX4 6JH

Committee level application

19/00305/OUT: 295-301 London Road, Headington, Oxford, OX3 9HL

Committee level application

19/00779/FUL: Land at 1-7 Jack Straw's Lane/ 302-304 and 312 Marston Road, Oxford, OX3 0DL

Committee level application

19/01027/FUL and 19/01028/LBC: The White Hart, 12 St Andrew's Road, Oxford OX3 9DL

Called in

19/01038/FUL: Ivy Lane, Osler Road, Oxford, OX3 9DT

Committee level application

19/01039/FUL: Site Adjacent Randolph Court, Churchill Drive, Oxford

Committee level application

19/01058/CT3: 15 Devereux Place, Oxford, OX4 4RP

Council application

19/01059/CT3: 56 Dashwood Road, Oxford, OX4 4SH

Council application

19/01142/CT3: Windrush Tower, Knights Road, Oxford, OX4 6HR

Council application

19/01271/CT3: 66 Sandy Lane, Oxford, OX4 6AP

Council application

19/01321/CT3: Even 54 To 60 , The Grates, Oxford, OX4 3YJ

Council application

19/01373/FUL: Former Royal Mail Sorting Office ,7000 Alec Issigonis Way, Oxford, OX4 2ZY

Committee level application

19/01444/VAR: The Peeple Centre, The Oxford Academy Campus, Sandy Lane West, Oxford, OX4 5JY

Called in

19/01490/CT3: Site of 1 To 7 Birchfield Close, Oxford

Council application

 

 

Minutes:

The Committee noted the list of applications due to come before them.

 

19.

Dates of future meetings

Future meetings of the Committee are scheduled at 6.00pm on

 

2019

2020

31 July

15 January

4 September

5 February

2 October

4 March

6 November

1 April

2 December

 

 

 

 

Minutes:

The Committee noted the meeting dates.