Agenda and draft minutes

Agenda and draft minutes

Venue: Council Chamber, Town Hall. View directions

Contact: Jennifer Thompson, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252275

Items
No. Item

64.

Declarations of interest

Minutes:

The following councillors declared that although they were signatories to call-ins resulting in applications coming to committee, they approached these with an open mind and would weigh up all the relevant facts before making a decision:

 

Councillor Chapman – Minute 71

Councillor Clarkson – Minute 67

Councillor Garden – Minute 70

Councillor Hollingsworth – Minute 72

Councillor Roz Smith – Minute 70

Councillor Tanner – Minute 67, 69

 

65.

Election of Vice-Chair for the remainder of the 2018/19 municipal year

Minutes:

On being proposed, seconded and put to the vote, Councillor Lygo was elected as Vice-Chair for the remainder of the municipal year.

66.

18/00686/OUT - 1 Gurl Close Oxford OX3 9SG pdf icon PDF 317 KB

Site Address: 1 Gurl Close

 

Proposal: Outline application (seeking approval of access, appearance, layout and scale) for the demolition of existing dwellinghouse and erection of 6 apartments.

           

Recommendation:  East Area Planning Committee is recommended to:

 

Refuse the application for the reasons given in the Section 12 of the report.

 

Additional documents:

Minutes:

The Committee considered an application for outline planning permission (seeking approval of access, appearance, layout and scale) for the demolition of the existing dwellinghouse and erection of 6 apartments at 1 Gurl Close, OX3 9SG.

 

On being proposed, seconded and put to the vote, the Committee agreed with the officer’s recommendation.

 

East Area Planning Committee resolved to:

 

Refuse application 18/00686/OUT for the reasons given in the Section 12 of the report and set out here:

 

1.    The proposal results in the loss of a family dwelling and fails to provide a family unit within the proposed development with a private amenity space which meets the definition of a family dwelling set out in the Balance of Dwellings Supplementary Planning Document and the Sites and Housing Plan. The proposal therefore fails to comply with policies CS23 of the Core Strategy and HP13 of the Sites and Housing Plan.

2.    Due to the height, massing, design, proximity to Barton Village Road and relationship with neighbouring properties the proposal results in an overly cramped and incongruous form of development which fails to relate to the character of the area contrary to policies CP1 and CP8 of the Oxford Local Plan, HP9 and HP10 of the Sites and Housing Plan and CS18 of the Core Strategy.

3.    The outlook and amenity space to the three bedroom unit on the upper ground floor and the units on the lower ground floor would be restricted and overshadowing by the existing trees and high boundary wall on Barton Village Road which are shown to be retained resulting in a poor amenity space, outlook and light contrary to policies CP10 of the Oxford Local Plan and HP14 of the Sites and Housing Plan.

4.    The proposal fails to provide level access from the parking to the entrances of the lower ground floor flats and therefore fails to comply with M4(2) of Building Regulations and therefore fails to comply with policy HP2 of the Sites and Housing Plan.

5.    The two bedroom unit and the lower ground floor three bedroom unit fail to meet the national space standards to the detriment of the amenity of the occupiers and therefore fail to meet the requirements of policy HP12 of the Sites and Housing Plan.

6.    Had the overriding reasons not applied, the Local Planning Authority would have required the applicant to enter into a S106 agreement to secure a contribution towards affordable housing in accordance with policy HP4 of the Sites and Housing Plan. Whilst the applicant has accepted a contribution towards affordable housing would be payable, this has not been secured due to the unacceptability of the scheme as outlined in the reasons for refusal. However in the absence of a S106 agreement the proposal is considered contrary to policy HP4 of the Sites and Housing Plan.

67.

18/02457/FUL - Beechwood House The Beeches Oxford OX3 9JZ pdf icon PDF 131 KB

Site Address: Beechwood House ,  The Beeches,  Oxford, OX3 9JZ          

 

Proposal: Erection of first floor rear extension. (Amended plans)

           

Recommendation: East Area Planning Committee is recommended to:

 

(a)     Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission.

 

(b)     Agree to delegate authority to the Acting Head of Planning Services to:

 

          Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary;

 

Additional documents:

Minutes:

The Committee considered an application for planning permission for the erection of a first floor rear extension. (Amended plans) at Beechwood House, The Beeches, Oxford, OX3 9JZ.

 

On being proposed, seconded and put to the vote, the Committee agreed with the officer’s recommendation.

 

East Area Planning Committee resolved to:

 

1.        approve application 18/02457/FUL for the reasons given in the report and subject to the required 3 planning conditions set out in section 12 of the report and grant planning permission; and

 

2.        delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

68.

18/02113/CT3 - Land Adjacent 27 Broad Oak Oxford OX3 8TS pdf icon PDF 246 KB

Site address: Land Adjacent 27, Broad Oak, Oxford, OX3 8TS

 

Proposal: Erection of a 1 x 2 bed dwelling house (Use Class C3). Provision of bin and cycle store.

           

Recommendation: East Area Planning Committee is recommended to:

 

1.      Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission.

 

2.      Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

        finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

 

 

Additional documents:

Minutes:

The Committee considered an application for planning permission for the erection of a 1 x 2 bed dwelling house (Use Class C3) and provision of bin and cycle store on Land Adjacent 27 Broad Oak Oxford OX3 8TS.

 

On being proposed, seconded and put to the vote, the Committee agreed with the officer’s recommendation.

 

East Area Planning Committee resolved to:

 

1.         approve application 18/02113/CT3 for the reasons given in the report and subject to the required 19 planning conditions set out in section 12 of the report and grant planning permission; and

 

2.         delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

69.

18/02336/FUL - 80 White Road, OX4 2JL pdf icon PDF 218 KB

 

Site address: 80 White Road, Oxford, OX4 2JL

 

Proposal: Erection of a 1 x 2 bed dwelling house. Provision of bin and cycle stores and new car parking.

           

 

Recommendations:  East Area Planning Committee is recommended to:

 

1.      approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission.

 

2.      agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

        finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

Additional documents:

Minutes:

The Committee considered an application for planning permission for the erection of a 1 x 2 bed dwelling house with provision of bin and cycle stores and new car parking at 80 White Road, Oxford, OX4 2JL.

 

Peter Pritchard, agent for the applicant, spoke in support of the application.

 

On being proposed, seconded and put to the vote, the Committee agreed with the officer’s recommendation.

 

East Area Planning Committee resolved to:

 

1.      approve application 18/02336/FUL for the reasons given in the report and subject to the required 14 planning conditions set out in section 12 of the report and grant planning permission; and

 

2.      delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

70.

18/02452/FUL - 1A Gathorne Road Oxford OX3 8NF pdf icon PDF 281 KB

Site Address: 1A Gathorne Road,  Oxford,  OX3 8NF,

 

Proposal: Change of use of dwellinghouse (Use Class C3) to a large House in Multiple Occupation (Use Sui Generis). Erection of a two storey side extension and provision of bin and cycle stores.

           

Recommendation: East Area Planning Committee is recommended to:

 

(a)     Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission subject to:

 

(b)     Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

Additional documents:

Minutes:

The Committee considered an application for the change of use of a dwellinghouse (Use Class C3) to a large House in Multiple Occupation (Use Sui Generis), with the erection of a two storey side extension and provision of bin and cycle stores, at 1A Gathorne Road, Oxford, OX3 8NF.

 

The Planning Officer reported:

·         Creating this HMO did not breach the 20% threshold for registered HMOS within 100m measured along roads from the property.

·         Having checked with the Highways Authority, it was deemed reasonable to reduce the number of residents permits to 1 but unreasonable to exclude visitors’ permits. Condition 8 would be amended to reflect this.

 

On being proposed, seconded and put to the vote, the Committee agreed with the officer’s recommendation, allowing one resident’s parking permit plus visitors’ permits.

 

East Area Planning Committee resolved to:

 

1.         approve application 18/02452/FUL for the reasons given in the report and subject to the required 8planning conditions set out in section 12 of the report and grant planning permission; and

 

2.         delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

71.

18/02320/FUL - 238 Headington Road Oxford OX3 7PR pdf icon PDF 317 KB

Site Address: 238 Headington Road, Oxford OX3 7PR,

 

Proposal: Change of use from guesthouse (Use Class C1) to a large House in Multiple Occupation (Sui Generis) (Amended Site Location and Amended Plans)

           

Recommendation: East Area Planning Committee is recommended to:

 

(a)     Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission.

 

(b)     Agree to delegate authority to the Acting Head of Planning Services to:

 

Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary;

 

Additional documents:

Minutes:

The Committee considered an application for the change of use from guesthouse (Use Class C1) to a large House in Multiple Occupation (Sui Generis) (Amended Site Location and Amended Plans) at 238 Headington Road, Oxford, OX3 7PR.

 

The Planning Officer reported amendments to the report:

  • amend Para 2.3 2nd sentence to read: The applicant has demonstrated that the property has been realistically marketed and offers for the property as a guesthouse were not forthcoming.

 

           Para 8.1: replace National Planning Policy Framework numbers with

Design           12        7

Housing         5          6

Transport       9          4         

 

  • to clarify the position on lawful use, replace the text of para 10.2 with:

The starting point for the determination of the application is what the lawful use of the site is.  There is some ambiguity as to what this is and a certificate of lawfulness has not been submitted to establish the lawful use.  However Officers have investigated to the best of their ability and it is apparent that 238 Headington Road, when occupied by the previous owner, operated as a Guest House for approximately 20 years. It is unclear when or if this use ceased. The information submitted with the current application is limited but the Council has anecdotal evidence that since 2014, the property has been in use as a single dwellinghouse. However in the absence of any evidence it cannot be determined how, when or if the guest house use ceased and how, when or if it was accommodated as a C3 dwelling.  The property was purchased by the present owner in April this year and the building is currently vacant. Planning permission was never sought for the use of the property as a Guest House.  However officers consider that the use of the site as a Guest House became lawful because of the amount of time it operated as a Guest House and it is likely it would have been immune from any enforcement action after 10 years.  It is clear from the evidence available to the Council that the property was in use as a guesthouse for the period of time stated above.  If and when the property was occupied again in 2014 as a single dwellinghouse, this change of use would have required planning permission which was not sought or granted. The property would need to be occupied as a single dwellinghouse for a period of at least four years for the use to be lawful and immune from enforcement action. At the present time and in the absence of any evidence to certify the C3 use, Officers are satisfied that the lawful use of the site is a Guest House (Use Class C1) and have therefore assessed the application on this basis.  Even if a contrary view is taken, given that the building has not been occupied since April of this year, it could be argued to have a nil use.  Officers do not consider the building to be in C3 use.   

 

72.

18/02253/FUL - 29 Williamson Way OX4 4TT pdf icon PDF 385 KB

Site address:  29 Williamson Way, Oxford, OX4 4TT

 

Proposal: Change of use of dwellinghouse (Use Class C3) to a House of Multiple Occupation (Use Class C4).

           

Recommendation:  East Area Planning Committee is recommended to:

 

1.         approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission.

 

2.         agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

·                finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

Additional documents:

Minutes:

The Committee considered an application for the change of use of a dwellinghouse (Use Class C3) to a House of Multiple Occupation (Use Class C4) at 29 Williamson Way, Oxford, OX4 4TT.

 

The Planning Officer reported amendments to paragraph 8.1 of the report:

·         replace National Planning Policy Framework numbers with

Design           12        7

Housing         5          6

Social and community        8 (unchanged)

Transport       9,para 109     4, para 109   

Environmental          14        10

Miscellaneous          5

 

On being proposed, seconded and put to the vote, the Committee agreed with the officer’s recommendation

 

East Area Planning Committee resolved to:

 

1.         approve application 18/02253/FUL for the reasons given in the report and subject to the required  3 planning conditions and 3 informatives set out in section 12 of the report and grant planning permission; and

 

2.         delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

73.

18/02287CT3 - 49 Dashwood Road Oxford Oxfordshire OX4 4SH pdf icon PDF 398 KB

Site address: 49 Dashwood Road, Oxford, Oxfordshire, OX4 4SH

 

Proposal: Erection of a two storey rear extension.

 

Recommendation: East Area Planning Committee is recommended to:

 

1.         approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission

 

2.         agree to delegate authority to the Acting Head of Planning Services to:

 

   finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

Additional documents:

Minutes:

The Committee considered an application for planning permission for the erection of a two storey rear extension at 49 Dashwood Road, Oxford, OX4 4SH.

 

On being proposed, seconded and put to the vote, the Committee agreed with the officer’s recommendation.

 

East Area Planning Committee resolved to:

 

1.         approve application 18/02287/CT3 for the reasons given in the report and subject to the required  4 planning conditions set out in section 12 of the report and grant planning permission; and

 

2.         delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary.

 

74.

Minutes pdf icon PDF 117 KB

Recommendation: That the minutes of the meeting held on 7 November 2018 are approved as a true and accurate record.

Minutes:

The Committee resolved to approve the minutes of the meeting held on 7 November as a true and accurate record, subject to correcting:

 

Minute 58:

Christopher Gasson a local resident (having expressed an interest in using the office space) spoke against the application.

 

75.

Forthcoming applications

Items currently expected to be considered by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

 

16/02549/FUL: Land Adjacent 4 Wychwood Lane, OX3 8HG

Non-delegated application

17/01338/OUT: 23 And Land To The Rear Of 25 Spring Lane, Littlemore, OX4 6LE

Called in

17/01519/FUL: 55 Collinwood Road Oxford  OX3 8HN

Called in

18/00571/FUL: 11 Horseman Close, Oxford, OX3 0NR

Called in

18/00591/VAR: 255A Marston Road, Oxford, OX3 0EN

Committee level decision

18/01081/FUL: 75 Bartholomew Road, Oxford, OX4 3QN

Committee level decision

18/01091/FUL: The Stadium Grenoble Road, Oxford, OX4 4XP

Called in

18/01477/VAR - John Radcliffe Hospital, Sandfield Road OX3 9DU

Committee level decision

18/02061/FUL: Leys Pool And Leisure Centre , Pegasus Road, Oxford, OX4 6JL

Committee level decision

18/02141/FUL - 22 Peterley Road Oxford Oxfordshire OX4 2TZ

Called in

18/02231/VAR: Littlemore Park, Armstrong Road, Oxford, OX4 4XG

Major development  - variation to 14/02940/OUT

18/02303/RES - Littlemore Park Armstrong Road Oxford Oxfordshire OX4 4XG

Committee level decision

18/02442/FUL - 4 Lime Walk, OX3 7AE

Committee level decision

18/02465/FUL - 67 Copse Lane Oxford OX3 0AU - Refused to delegated 20-11-18

Called in

18/02480/FUL: SS Mary And John CE Primary School, Hertford Street, Oxford, OX4 3AJ

 

18/02588/FUL - Meadow Larkins Larkins Lane Oxford OX3 9DW

Called in

18/02817/FUL: Former Rose Hill Community Centre, The Oval, Oxford, OX4 4UY

 

18/02818/FUL: Former Rose Hill Community Centre, The Oval, Oxford, OX4 4UY

 

 

 

 

Minutes:

The Committee noted the list of applications.

 

76.

Dates of future meetings

Future meetings are at 6.00pm on

 

16 Jan 2019

6 Feb 2019

6 Mar 2019

3 Apr 2019

 

 

Minutes:

The Committee noted the dates.