Agenda and minutes

Agenda and minutes

Speaking at a Council or Committee meeting

Venue: The Old Library - Oxford Town Hall. View directions

Contact: Jennifer Thompson, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252275

Note: Adjourned after item 4: reconvened 12 September 

Items
No. Item

37.

Declarations of interest

Minutes:

Minute 38: 18/01173/FUL Swan School

 

Councillor Chapman declared he was a governor of Marston Primary School, part of the River Learning Trust, but that he approached the application with an unbiased open mind and would listen to the arguments and weigh the evidence before making a decision.

 

Councillor Clarkson declared that she has been involved in discussions on the location and design in her capacity as ward councillor for the area, but that she approached the application with an unbiased open mind and would listen to the arguments and weigh the evidence before making a decision.

 

Councillor Lygo declared that in his capacity as a county councillor he had attended meetings about this school, but that he approached the application with an unbiased open mind and would listen to the arguments and weigh the evidence before making a decision.

 

Councillor Hollingsworth declared he had a child attending the nearby Cherwell School, but that he approached the application with an unbiased open mind and would listen to the arguments and weigh the evidence before making a decision.

 

Councillor Roz Smith declared that part of her ward was in the catchment area for the proposed school and she had recently attended a public meeting about the school, but that she approached the application with an unbiased open mind and would listen to the arguments and weigh the evidence before making a decision.

 

Minute 40: 17/03050/FUL Land at Littlemore

 

Councillor Henwood declared that he was a member of Littlemore Parish Council but had not taken part in discussion on this application and had no predetermined view.

 

Minute  42: 18/01555/FUL 5 Colwell Drive

 

Councillor Tanner declared he had called the application in as it merited the decision being made in public but had no predetermined view.

 

Councillor Clarkson declared she had called the application in as it merited the decision being made in public but had no predetermined view.

 

 

All councillors took part in the debate and voting on these applications.

 

 

38.

18/01173/FUL: "Swan School", The Harlow Centre, Raymund Road, Oxford, OX3 0PG pdf icon PDF 822 KB

Site address: The Harlow Centre (site of Meadowbrook College), Raymund Road.

 

Proposal: Demolition of existing buildings on the site and their replacement with a new two-storey education facility, associated parking and external play areas for Meadowbrook College. Erection of a new secondary school in the form mix of one and three-storey buildings together with provision of a new access from Marston Ferry Road, associated car and cycle parking along with formal and informal play and sport provision.  Erection of a multi-use games area (MUGA) and eco-shelter for St Nicholas Primary School. (Amended description) (Amended plans and additional information).

 

Recommendation: East Area Planning Committee is recommended to:

 

(a)       approve the application for the reasons given in the report and subject to:

 

1.     the satisfactory completion of a legal agreement and/or unilateral undertaking under Section 106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in the recommended heads of terms which are set out in the report; and

 

2.     the required planning conditions set out in section 12 of the report

 

and grant planning permission; and

 

(b)       agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

1.     finalise the recommended conditions as set out in the report and the possible additional conditions referred to above including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary; and

 

2.     finalise the recommended legal agreement or unilateral undertaking under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in the report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in the report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary; and

 

3.     issue the planning permission.

Additional documents:

Minutes:

The Committee considered an application for planning permission for the demolition of existing buildings on the site and their replacement with a new two-storey education facility, associated parking and external play areas for Meadowbrook College; erection of a new secondary school in the form mix of one and three-storey buildings together with provision of a new access from Marston Ferry Road, associated car and cycle parking along with formal and informal play and sport provision; and erection of a multi-use games area (MUGA) and eco-shelter for St Nicholas Primary School (amended description, amended plans and additional information) at the Harlow Centre (site of Meadowbrook College), Raymund Road, Oxford OX3 0PG.

 

Chanika Farmer (Oxfordshire County Council Principal Transport Planner) and Anthony Kirkwood (Oxfordshire County Council Highways road safety expert) accompanied officers at the table.

 

The Planning Officer:

·         reported receipt of 3 representations after publication of the agenda, two of which were circulated separately to the committee and one reiterated public comments reported in the agenda;

·         confirmed CIL was payable as the land would not be owned by a charitable institution when the development took place;

·         reported corrections to paragraph 10.47 to correct references to S16 to S66;

·         recommended adding a further condition that no development could take place until a S278 agreement with Oxfordshire County Council Highways was in place; and

·         explained the proposals for staggered access times to the Swan and Cherwell Schools and the measures to ensure safe crossing for cyclists, pedestrians and cars including a reduced speed limit and wider than standard visibility splays on that stretch of Marston Ferry Road

·         circulated a table showing the times the access across the Marston Ferry Road cycle path is open and closed.

 

The Chair extended the time for public speaking to 10 minutes for those speaking against, and an equal time for those speaking in support of, the application.

 

Speaking against the application:

·         Simon Banks, Cherwell School Travel Action Group

·         Michael Chambers, local resident

·         Anuj Bhatt, local resident

·         Councillor Dr Peter Williams, representing Old Marston Parish Council

·         Simon Banks then read a statement from Simon Hunt, Chair of Cyclox who had registered but had left early

·         Oxford City Councillor Mick Haines, local ward councillor

 

Amongst other points, in summary they raised concerns about the location being inappropriate; safety of cyclists on the cycle path at peak times; destruction of the continuity of the cycle path; congestion on surrounding roads and in the wider area; the inadequacy of the construction management travel plan and the school travel plan; inadequate sewer capacity and possible foul and surface water flooding into the nearby brook and gardens; damage to the amenity of the Green Belt.

 

Speaking in support of the application:

·         Barbara Chillman, Oxfordshire County Council

·         Natasha Ireland, agent, JPPC consultants

·         Paul James, Chief Executive of the River Learning Trust

·         Kay Wood, prospective Headteacher for Swan School

 

Amongst other points, in summary they set out the need for a new secondary school in the city and the local education authority’s support for this  ...  view the full minutes text for item 38.

39.

18/01697/FUL: Temporary buildings at The Harlow Centre, Raymund Road, Oxford OX3 0PG pdf icon PDF 596 KB

Site Address: The Harlow Centre, Raymund Road, Oxford, OX3 0PG

 

Proposal: Partial demolition of the existing Meadowbrook College buildings and erection of modular units to provide a temporary education facility for Meadowbrook College, including the provision of an external play area to the south of the modular units to be enclosed by a 3.0 metre high rebound fence for a period of no more than two years and other associated works.

 

Recommendation: East Area Planning Committee is recommended to:

 

(a)       approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission.

 

(b)       agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

Additional documents:

Minutes:

The Committee considered an application for planning permission for the partial demolition of the existing Meadowbrook College buildings and erection of modular units to provide a temporary education facility for Meadowbrook College, including the provision of an external play area to the south of the modular units to be enclosed by a 3.0 metre high rebound fence for a period of no more than two years and other associated works at The Harlow Centre, Raymund Road, Oxford, OX3 0PG

 

The Planning Officer noted that the application was recommended for approval but as application 18/01173/FUL had been refused there was now no justification to for this proposal. There was no reason to provide temporary buildings on this site in the absence of permission for a new Meadowbrook School building.

 

On being proposed, seconded and put to the vote, the Committee agreed to refuse planning permission as the need for these was dependant on the implementation of the proposals in application 18/01173/FUL, which had been refused. Providing temporary buildings where there was no need was contrary to policy CS25. 

 

 

The East Area Planning Committee resolved to REFUSE planning permission for application 18/01697/FUL on the following grounds with the precise wording for the reasons for refusal being delegated to the Head of Planning, Sustainable Development and Regulatory Services to determine:

 

following refusal of application 18/01173/FUL there was no requirement to provide temporary buildings during the construction phase of that application and the proposed development was therefore contrary to policy CS25.

 

 

40.

Adjournment and reconvening of meeting

On being proposed, seconded, and put to the vote the Committee adjourned the meeting at 9.00pm on 5 September and agreed to reconvene on 12 September.

 

The meeting reconvened on 12 September at 6pm in the Old Library in the Town Hall to consider the remaining items of business.

 

The Committee received apologies from Councillor Hollingsworth and members restated relevant declarations of interest which are recorded at the beginning of these minutes.

 

 

41.

17/03050/FUL: Land North Of Littlemore Healthcare Trust, Sandford Road, Littlemore, Oxford, OX4 4XN pdf icon PDF 371 KB

Site Address: Land North Of Littlemore Healthcare Trust, Sandford Road, Littlemore, Oxford

 

Proposal: 141 residential units together with roads, parking, landscaping and open space.

 

Recommendation: East Area Planning Committee is recommended to:

 

(a)       approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission subject to:

 

1.     the satisfactory completion of a legal agreement under s.106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in the recommended heads of terms which are set out in the report; and

 

2.     the Ecological Impact Assessment satisfying the Oxford City Council Ecologist and Natural England that the proposal will not have an adverse ecological impact and that any impact can be mitigated by appropriately worded conditions.

 

(b)       agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

1.     finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

 

2.     finalise the recommended legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in this report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in the report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary; and

 

3.     complete the section 106 legal agreement referred to above and issue the planning permission.

 

Additional documents:

Minutes:

The Committee considered an application for planning permission for141 residential units together with roads, parking, landscaping and open space on Land North of Littlemore Healthcare Trust, Sandford Road, Littlemore, Oxford.

 

The Planning Officer introduced the application and reported updates:

·         paragraph 1.1 (b) 1 under the recommendation – further to comments from Natural England regarding access to the SSSI the Planning Officer recommended, and the Committee agreed, adding ‘and conditions to mitigate the ecological impact of the development’ ;

·         to add a requirement for the management and maintenance plan of the open space land into the legal agreement;

·         two consultees had sent identical comments as set out in the report.

 

Maggie Willis, representing Littlemore Parish Council, spoke objecting to the development principally because of the poor links and consequent long journeys between the site and amenities in Littlemore.

 

Steve Wood, agent, spoke in support of the application.

 

In reaching a decision the Committee considered all the information put before it including the officer’s report and presentation and the representations made by speakers.

 

In answer to questions and during debate the Committee discussed:

·         ensuring that the categories of key workers able to access the novel key worker housing scheme included more than NHS staff;

·         amending the landscape conditions (4 and 5) to include for the open space provision and maintenance of a range of play equipment and furniture suitable for all ages and bike racks for visitors;

·         amending the landscape conditions (4 and 5) to include provision and maintenance of suitably located litter bins and dog bins;

·         amending the landscape conditions to explicitly state that suitable lockable gates would be provided to the access paths to the rear of terraced plots, for the purposes of increasing security and privacy of those houses;

·         delegating authority to officers to make suitable amendments and additions to the conditions and S106 agreement to secure these changes.

 

On being proposed, seconded, and put to the vote, the Committee agreed with the officer recommendation with the addition of the changes above.

 

East Area Planning Committee resolved to:

 

(a)  approve application 17/03050/FUL for the reasons given in the report and subject to the 27 required planning conditions set out in section 12 of the report and also including:

·         any conditions to mitigate the ecological impact of the development;

·         amendments to the landscaping conditions or requirements in the  legal agreement to include the management and maintenance of the public open space and to include the provision and maintenance of the items as listed above; and

·         ensuring the categories of key workers able to access the novel key worker housing scheme to include more than NHS staff;

 

and grant planning permission subject to:

 

1.     the satisfactory completion of a legal agreement under s.106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in the recommended heads of terms which are set out in the report, amended as necessary to account for the changes agreed above; and

 

2.     the Ecological  ...  view the full minutes text for item 41.

42.

18/01789/CT3: Land Off Kersington Crescent and Amory Close, OX4 3RL pdf icon PDF 205 KB

Site Address: Street Record, Amory Close, Oxford,

 

Proposal: Formation of 18No. residents’ car parking spaces using existing grass verges.

 

Recommendation: East Area Planning Committee is recommended to:

 

(a)       approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission.

 

(b)       agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

 

Additional documents:

Minutes:

The Committee considered an application for planning permission for the formation of 18 residents’ car parking spaces using existing grass verges at land off Kersington Crescent and at Amory Close, Oxford, OX4 3RL.

 

On being proposed, seconded, and put to the vote, the Committee agreed with the officer recommendation.

 

 

The East Area Planning Committee resolved to:

 

(a)       approve application 18/01789/CT3 for the reasons given in the report and subject to the 10  required planning conditions set out in section 12 of the report and grant planning permission; and

 

(b)       delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

 

 

43.

18/01555/FUL: 5 Colwell Drive Oxford OX3 8XD pdf icon PDF 339 KB

Site Address: 5 Colwell Drive, Oxford, OX3 8XD,

 

Proposal: Erection of extension to front in association with conversion of garage into habitable space. Extension of tarmac driveway and landscaping to front.

 

Reason at Committee: Called in by Councillors Rowley, Tanner, Fry, Turner, Taylor, Rush and Clarkson because of the loss of parking.

 

Recommendation: East Area Planning Committee is recommended to:

 

(a)       approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission.

 

(b)       agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

Additional documents:

Minutes:

The Committee considered an application for planning permission for the erection of extension to front in association with conversion of garage into habitable space, and extension of tarmac driveway and landscaping to front at 5 Colwell Drive, Oxford, OX3 8XD

 

On being proposed, seconded and put to the vote, the Committee agreed with the officer recommendation with the addition/ strengthening of a condition requiring permeable tarmac.

 

The East Area Planning Committee resolved to:

 

(a)       approve application  18/01555/FUL for the reasons given in the report and subject to the 6  required planning conditions set out in section 12 of the report and the requirement for permeable tarmac on the driveway,  and grant planning permission; and

 

(b)       delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to finalise the recommended conditions including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

 

 

44.

Minutes pdf icon PDF 137 KB

Recommendation: That the minutes of the meeting held on 1 August 2018 are approved as a true and accurate record.

Minutes:

The Committee resolved to approve the minutes of the meeting held on    

1 August 2018 as a true and accurate record.

 

 

45.

Forthcoming applications

Items currently expected to be considered by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

 

16/02549/FUL: Land Adjacent 4 Wychwood Lane, OX3 8HG

Non-delegated application (as at July, still awaiting additional information

17/01338/OUT: 23 And Land To The Rear Of 25 Spring Lane, Littlemore, OX4 6LE

Called in

17/01519/FUL: 55 Collinwood Road Oxford  OX3 8HN

Called in

17/03380/FUL: The Iffley Academy, Iffley Turn, Oxford, OX4 4DU

Major development: listed building

17/03425/FUL: Land to the Rear of 2 and 4 Fern Hill Road, OX4 2JN (refused delegated 10/5/18)

Called in

18/00217/CT3: Site Of (cons), 1 - 36 Brome Place, Oxford

Council application

18/00571/FUL: 11 Horseman Close, Oxford, OX3 0NR

Called in

18/00591/VAR: 255A Marston Road, Oxford, OX3 0EN

Committee level decision

18/00686/OUT: 1 Gurl Close

Called in

18/00870/FUL: 1 Pullens Lane, Oxford, OX3 0BX

Committee level decision

18/01081/FUL: 75 Bartholomew Road, Oxford, OX4 3QN (says delegated on website)

Committee level decision

18/01091/FUL: The Stadium Grenoble Road, Oxford, OX4 4XP

Called in

18/01468/VAR -  TM Rana Court, 138-142 Hollow Way, OX4 2NL

Committee level decision

18/01477/VAR - John Radcliffe Hospital, Sandfield Road OX3 9DU

Committee decision

18/01654/FUL - Littlemore Mental Health Centre OX4 4XN

Committee level decision

18/01758/FUL - 244 Barns Road, Oxford OX4 3RW

Committee Application

18/01773/CT3 - 42 Stubbs Avenue Oxford OX3 8RT

Committee level decision

18/01851/FUL: John Radcliffe Hospital, Sandfield Road, Oxford, OX3 9DU

Committee level decision  - Major development

18/02061/FUL: Leys Pool And Leisure Centre , Pegasus Road, Oxford, OX4 6JL

Committee level decision

18/02231/VAR: Littlemore Park, Armstrong Road, Oxford, OX4 4XG

Major development  - variation to 14/02940/OUT

 

 

Minutes:

The Committee noted the list of applications.

 

 

46.

Dates of future meetings

Future meetings are at 6.00pm on

 

3 Oct 2018

16 Jan 2019

7 Nov 2018

6 Feb 2019

5 Dec 2018

6 Mar 2019

 

3 Apr 2019

 

22 May 2019

 

 

Minutes:

The Committee noted the dates.