Agenda and minutes

Agenda and minutes

Speaking at a Council or Committee meeting

Venue: The Old Library - Oxford Town Hall. View directions

Contact: Jennifer Thompson, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252275

Items
No. Item

14.

Declarations of interest

Minutes:

Minute 16: Councillor Tom Hayes declared that as a local resident he had an interest in the TPO but this did not affect his disclosable pecuniary interests.

 

Minute 20: Councillor Clarkson informed the committee she had assisted one of the residents to lodge an objection but that she did not hold a predetermined view.

 

 

15.

Oxford Heritage Asset Register nominations 2018 pdf icon PDF 63 KB

Proposal: to consider nominations for addition to the Oxford Heritage Asset Register

 

Reason at Committee:  to approve or reject proposed nominations.

 

Recommendation: East Area Planning Committee is recommended to:

 

APPROVE the following nominations for addition to the register.

 

1. Cuckoo Lane

2. All Saints Church, Lime Walk

3. 8th Oxford Scout Hut (formerly All Saints Mission Chapel)

4. Brasenose Farmhouse

5. Central Morrell Avenue

6. Church of St Francis Assisi

7. Hilsboro, 14 Holyoake Road

8. Hockmore Cottages, Bartholomew Road

9. 63 Henley Avenue

10. 18 Windsor Street and 6 Perrin Street

11. 20 Villiers Lane with No. 62 and 64 Rose Hill

12. 50 Rose Hill, west side

13. 85 (All Saints Vicarage), Old Road

14. Rose Hill Methodist Church

15. The Somerset Public House

 

To REJECT the following nominations for addition to the register.

 

None.

Additional documents:

Minutes:

The Committee considered a report setting out proposed nominations within the wards falling within the Committee’s remit for addition to the Oxford Heritage Asset Register.

 

The Planning Officer reported a correction to paragraph 6.1 of the report to replace “grant planning permission” with “add these properties to the OHAR” and corrections to paragraph 7.1 of the report to replace “this application” with “these nominations” and replace “grant planning permission” with “approve the addition of these nominations to the OHAR”.

 

On being put to the vote the Committee agreed with the officer recommendation in the report.

 

The Committee resolved to approve the following nominations listed in the appendix to the report for addition to the register:

 

1. Cuckoo Lane

2. All Saints Church, Lime Walk

3. 8th Oxford Scout Hut (formerly All Saints Mission Chapel)

4. Brasenose Farmhouse

5. Central Morrell Avenue

6. Church of St Francis Assisi

7. Hilsboro, 14 Holyoake Road

8. Hockmore Cottages, Bartholomew Road

9. 63 Henley Avenue

10. 18 Windsor Street and 6 Perrin Street

11. 20 Villiers Lane with No. 62 and 64 Rose Hill

12. 50 Rose Hill, west side

13. 85 (All Saints Vicarage), Old Road

14. Rose Hill Methodist Church

15. The Somerset Public House

 

 

16.

TPO 18/00001 - Order Hill Top Road (No1) - Oxford Golf Club, Hill Top Road pdf icon PDF 690 KB

TPO Name: Oxford City Council – Hill Top Road (No.1) Tree Preservation Order 2018

 

Site Address: Oxford Golf Club, Hill Top Road, Oxford

 

Reason at Committee: Objection received to the Tree Preservation Order

 

Recommendation: East Area Planning Committee is recommended to

 

confirm the Oxford City Council – Hill Top Road (No.1) Tree Preservation Order, 2018 without modification.

 

Additional documents:

Minutes:

The Committee considered a report recommending confirmation of Oxford City Council – Hill Top Road (No.1) Tree Preservation Order (TPO) 2018 at Oxford Golf Club, Hill Top Road, Oxford and setting out the objection received to this.

 

The Planning Officer reported corrections to the last section of the report relating to Section 17 of the Crime and Disorder Act 1998 replacing “proposal” with “recommendation to confirm the order without modification” and replacing “determination of this application” with “consideration of this matter”.

 

Lelia Lake, local resident, and Councillor Tom Hayes, local resident and local councillor, spoke in support of confirming the TPO.

Councillor Tom Hayes declared that as a local resident he had an interest in the TPO but this did not affect his disclosable pecuniary interests.

 

On being put to the vote the Committee agreed with the officer recommendation in the report.

 

The Committee resolved to confirm the Oxford City Council – Hill Top Road (No.1) Tree Preservation Order, 2018 without modification.

 

 

17.

18/00850/FUL: 18 Osler Road pdf icon PDF 369 KB

Site Address: 18 Osler Road, Oxford, OX3 9BJ

 

Proposal: Demolition of existing dwelling. Erection of a one and a half storey building to provide 2 x 2-bed dwellings (Use Class C3). Provision of private amenity space, and bin and cycle store.

 

Recommendation: East Area Planning Committee is recommended to:

 

(a)       approve the application for the reasons given in the report andsubject to the required planning conditions set out in section 12 of the report and grant planning permission; and

 

(b)       agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

 

Additional documents:

Minutes:

The Committee considered an application for planning permission for the demolition of the existing dwelling; erection of a one and a half storey building to provide 2 x 2-bed dwellings (Use Class C3); and provision of private amenity space, and bin and cycle store at 18 Osler Road, Oxford, OX3 9BJ

 

Mr Deepwell and Mr Peacock, local residents, spoke against the application, including but not restricted to the impact on the historic house at 17 Stephen Road and the narrow access to the development.

 

Lillian Duffield, agent for the applicant, spoke in support of the application, including but not restricted to outlining the design, scale, and safety of the proposal. 

 

The Committee asked questions of the planning officers and speakers and in discussion raised concerns including: the impact on the neighbouring properties, in particular the detrimental impact on the amenity of 17 Stephen Road of the increased height and reduced separation of the nearest facing wall of the new dwelling; the inadequacy of the access given the increased number of occupants, particularly for fire access; the size and scale of the development creating a cramped feel to the site; and the detrimental effect of these factors on the character of the area.

 

In the light of the concerns expressed above and notwithstanding the officer’s recommendation of approval, on being put to the vote the Committee agreed to refuse the application for the reasons set out below, and delegated authority was given to the Head of Planning, Sustainable Development and Regulatory Services to finalise the wording of the refusal reasons.

 

The Committee resolved to REFUSE planning permission for application 18/00850/FUL for the following reasons:

 

1.    The development was cramped and overdeveloped in its scale, form, height, positioning and design, creating an unacceptable development particularly with regard to the artisan nature of nearby properties.

2.     The reduced separation from 17 Stephen Road coupled with the increased height of the new dwelling had a significant detrimental impact on the amenity of this property.

3.    The pedestrian-only access was long, narrow and cramped and as such was inadequate for two individual dwellings with particular concern raised over fire access.

 

 

 

18.

18/00813/FUL: Royal Mail, 7000 Alec Issigonis Way, Oxford pdf icon PDF 249 KB

Site Address: Royal Mail, 7000 Alec Issigonis Way

 

Proposal: Change of use of building to Mixed Use Class B1(a), B1(b) and B8 purposes, plus external works. (Additional information and amended plans)

 

Recommendation: East Area Planning Committee is recommended to:

 

(a) Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission subject to:

 

1.    The satisfactory completion of a legal agreement under Section 106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in the recommended heads of terms which are set out in this report; and

 

(b)  Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

1.    finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary; and

 

2.    finalise the recommended legal agreement or unilateral undertaking under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in this report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in this report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary; and

 

3.    issue the planning permission.

 

Additional documents:

Minutes:

The Committee considered an application for planning permission for the change of use of the building to Mixed Use Class B1(a), B1(b) and B8 purposes plus external works (with additional information and amended plans) at the site of Royal Mail, 7000 Alec Issigonis Way.

 

The Planning Officer recommended and the Committee agreed:

·         an additional condition to secure adequate cycle storage; and

·         deletion of references to a legal agreement in the recommendation as the applicant had already given a unilateral undertaking with Oxfordshire County Council which included the travel plan monitoring fee (para 3.2).

 

Nick Page, representing BioMedica, spoke in support of the application and explained the proposed use of the building.

 

On being put to the vote the Committee agreed with the officer recommendation in the report.

 

The Committee resolved to:

 

(a)     approve application 18/00813/FUL for the reasons given in the report and subject to the 11 required planning conditions (10 set out in section 12 of the report, and an additional condition to secure cycle storage) and grant planning permission; and

 

(b)     delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary and issue the planning permission.

 

 

19.

18/00807/FUL: Premier Inn, Garsington Road, Oxford pdf icon PDF 358 KB

Site Address: Premier Inn, Garsington Road, Oxford

 

Proposal: Erection of a two storey extension to existing hotel to create 26 bedrooms with alterations to the car park and other associated works including the installation of air conditioning plant.

 

Recommendation: East Area Planning Committee is recommended to

 

(a)       approve the application for the reasons given in the report andsubject to the required planning conditions set out in section 12 of the report; and

 

(b)       agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary

Additional documents:

Minutes:

The Committee considered an application for planning permission for the erection of a two storey extension to existing hotel to create 26 bedrooms with alterations to the car park and other associated works including the installation of air conditioning plant at the Premier Inn, Garsington Road, Oxford.

 

The Committee agreed to add a further condition to explore the possibility of planting more trees on the site as part of either new or existing planting.

 

On being put to the vote the Committee agreed with the officer recommendation in the report with this one further condition.

 

The Committee resolved to:

 

(a)       approve application 18/00807/FUL for the reasons given in the report and subject to the 11 required planning conditions (10 set out in section 12 of the report and an additional condition to explore additional/replacement tree planting); and

 

(b)      delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

 

 

20.

18/00868/FUL: 5 Peacock Road pdf icon PDF 272 KB

Site Address: 5 Peacock Road, Oxford, OX3 0DQ

 

Proposal: Erection of a first floor side and a single storey rear extension.

 

Recommendation: East Area Planning Committee is recommended to:

 

(a)       approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission; and

 

(b)       agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

 

finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

 

Additional documents:

Minutes:

The Committee considered an application for planning permission for the erection of a first floor side and a single storey rear extension at 5 Peacock Road, Oxford, OX3 0DQ.

 

The Planning Officer reported a correction to the report to change the depth of the extension from 4.2m to 4.5m. She confirmed that all calculations and the recommendation were based on the correct 4.5m figure.

 

The Committee noted the lack of space between the extension and the boundary and agreed to add an informative to the effect that the application had been considered on the basis that it was entirely contained within the red edge application site and should be constructed as such.

 

On being put to the vote the Committee agreed with the officer recommendation in the report.

 

The Committee resolved to:

 

(a)       approve application 18/00868/FUL for the reasons given in the report and subject to the 3 required planning conditions set out in section 12 of the report, with one informative related to the development being considered and contained within the application site, and grant planning permission; and

 

(b)      delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

 

 

21.

Minutes pdf icon PDF 134 KB

Recommendation: That the minutes of the meeting held on 23 May 2018 are approved as a true and accurate record.

Minutes:

The Committee resolved to approve the minutes of the meeting held on 23 May 2018 as a true and accurate record.

 

 

22.

Forthcoming applications

Items currently expected to be for consideration by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

 

16/02549/FUL: Land Adjacent 4 Wychwood Lane, OX3 8HG

Non-delegated application (as at July, still awaiting additional information

17/01338/OUT: 23 And Land To The Rear Of 25 Spring Lane, Littlemore, OX4 6LE

Called in

17/01519/FUL: 55 Collinwood Road Oxford  OX3 8HN

Called in

17/02068/VAR: 70 Glebelands, Oxford, OX3 7EN

Committee-level  decision

17/03050/FUL - Land North Of Littlemore Healthcare Trust Sandford Road, Littlemore OX4 4XN

Committee decision: Major development

17/03064/CT3: Land On The East Side Of Field Avenue, Oxford

Council application

17/03380/FUL: The Iffley Academy, Iffley Turn, Oxford, OX4 4DU

Major development: listed building

17/03425/FUL: Land to the Rear of 2 and 4 Fern Hill Road, OX4 2JN

Called in

18/00012/FUL: 3 David Nicholls Close, Oxford, OX4 4QX

Councillor application

18/00217/CT3: Site Of (cons), 1 - 36 Brome Place, Oxford

Council application

18/00433/FUL: Beechwood House, The Beeches, Oxford, OX3 9JZ

Called in

18/00571/FUL: 11 Horseman Close, Oxford, OX3 0NR

Called in

18/00591/VAR: 255A Marston Road, Oxford, OX3 0EN

Committee level application

18/00686/OUT: 1 Gurl Close

Called in

18/00688/FUL: 20 Osler Road, Oxford, OX3 9BJ

Called in

18/00713/VAR: Littlemore Priory

Called in

18/00770/VAR: British Telecom , James Wolfe Road, Oxford, OX4 2PY

Committee decision

18/00837/FUL: 28 Sandfield Road, Oxford, OX3 7RJ

 

18/00870/FUL: 1 Pullens Lane, Oxford, OX3 0BX

Committee level decision

18/00872/FUL: Helena Kennedy Centre, Headington Hill, Oxford, OX3 0BT

Committee level decision

18/00877 car wash and cafe in Peterley Road

Call in

18/01081/FUL: 75 Bartholomew Road, Oxford, OX4 3QN

Committee decision

18/01091/FUL: The Stadium Grenoble Road, Oxford, OX4 4XP

Called in by Tanner, Clarkson, Price, Taylor, Smith, Azad. 

18/01153/FUL, 9 Binswood Avenue

 

18/01173/FUL: St Nicholas Primary School, The Harlow Centre, Raymund Road, Oxford, OX3 0PG

Committee Decision

18/01239/FUL - 19 Ferry Road, Marston

 

18/01329/FUL - Land South Of Oxford Road Horspath Oxford OX4 2DQ

Committee Decision

18/01385/VAR - Land South Of Oxford Road Horspath Oxford OX4 2DQ

Committee Decision

18/01390/FU - 104 Fern Hill Road OX4 2JP

Comittee decision

18/01477/VAR - John Radcliffe Hospital, Sandfield Road OX3 9DU

Committee decision

18/1180/FUL 12 Bleache Place

This is called in by Councillors Kennedy, Turner, Rowley, Fry, Taylor.

           

Minutes:

The Committee noted the list.

 

The Committee noted there would be a committee site visit to the Swan School (18/01173/FUL, St Nicholas Primary) on 13 July to allow them to look at the current traffic, bike and pedestrian movements near the site.

 

 

23.

Dates of future meetings

Future meetings are at 6.00pm on

 

1 Aug 2018

16 Jan 2019

5 Sep 2018

6 Feb 2019

3 Oct 2018

6 Mar 2019

7 Nov 2018

3 Apr 2019

5 Dec 2018

22 May 2019

 

Minutes:

The Committee noted the dates.