Agenda and minutes

Agenda and minutes

Venue: The Old Library, Town Hall

Contact: Jennifer Thompson, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252275

Items
No. Item

12.

Declarations of interest

Minutes:

Councillor Henwood declared that the application at 3 David Nicholls Close (Minute number 18) related to his property and therefore as this affected his disclosable pecuniary interest, he would leave the meeting for that item.

13.

16/03006/FUL: Templars Square, Between Towns Road, Oxford pdf icon PDF 367 KB

Proposal: Mixed use phased development comprising residential (Use Class C3), hotel (Use Class C1), retail (Use Class A1/A3/A4) with associated car parking, demolition of car park, high level walkway and public house, public realm improvements, landscaping, highways and refurbishment of car parks and enhancement to shopping centre entrances. (amended information) (amended plans).

           

Site Address: Templars Square, Between Towns Road  

 

Officer recommendation:

 

The Committee is recommended to:

 

a)    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission subject to:

 

The satisfactory completion of a legal agreement under s.106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in the recommended heads of terms which are set out in this report; and

 

b)   Agree to delegate authority to the Head of Planning & Regulatory Services to:

 

1.    Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning & Regulatory Services considers reasonably necessary;

 

2.    Finalise the recommended legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in this report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in this report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Head of Planning & Regulatory Services considers reasonably necessary; and

 

3.    Complete the section 106 legal agreement referred to above and issue the planning permission.

 

 

Additional documents:

Minutes:

The Committee considered an application for planning permission for a mixed use phased development comprising residential (Use Class C3), hotel (Use Class C1), retail (Use Class A1/A3/A4) with associated car parking, demolition of car park, high level walkway and public house, public realm improvements, landscaping, highways and refurbishment of car parks and enhancement to shopping centre entrances. (amended information) (amended plans) at Templars Square, Between Towns Road 

 

The Planning Officer recommended and the Committee agreed on 3 additional conditions:

·         Phasing plan for development, develop site D and F car parks then on completion demolition old car park site A.

·         Residential management plan to manage deliveries and parking

·         Car park management regime to secure arrangement for the church and ArkT

 

Steven Sensecall spoke on behalf of OPT and Councillor Andrew Gant spoke on behalf of ArkT in his capacity as Trustee.

 

Jamie Whitefield representing the applicant spoke in support of the application, and then he, Nick Diment, Mike Lampard, Harry Flaxman and Martin Hughes (also representing the applicant) answered questions from the Committee.

 

In coming to their decision the Committee considered the planning officer’s report including summaries of applicable policies and comments from statutory consultees and the public; the officer’s presentation; the speakers’ comments; and answers to questions asked of officers and the applicant and his team.

 

The Committee asked questions and noted in answer, including but not restricted to

·         parking for ArkT and the Baptist Church – arrangements will be made to issue permanent permits to, or make a similar suitable concessionary arrangement for, church attendees and those at ArkT who required them;

·         Councillor Gant on behalf of ArkT was happy with this solution;

·         on fire safety in the blocks, a sprinkler system was already included in the plans, they had an evacuation procedure which was compliant with fire safety and the building exterior is made of brick with no cladding and they will continue to work with the Fire Service and Building Control.

 

The Committee discussed their concerns and the merits of the scheme, including but not restricted to:

·         23% of affordable house in the scheme was significantly below the 50% set out in policy but given the marginal viability and the overall benefits of the scheme was not of itself grounds to refuse an otherwise satisfactory scheme;

·         Councillors were concerned that there was not enough cycle parking would be provided for visitors to the centre; asked if that could be increased; and noted that his would be raised with the County Council;

·         there were concerns about the detailed layout of cycle lanes around the development, and councillors asked if these could those be considered again by the County Council as the scheme progressed;

·         Councillors agreed to add an informative to secure a degree of public consultation on the improvements to the John Allen public park;

·         the Planning Officer proposed and the Committee agreed that ward councillors should be given an opportunity to comment on the construction management plans.

 

The Committee resolved to:

 

a)    approve the  ...  view the full minutes text for item 13.

14.

17/00923/FUL: Royal Mail, 7000 Alec Issigonis Way, Oxford, OX4 2JZ pdf icon PDF 103 KB

Proposal: External alterations of the former Royal Mail Sorting Office building including alterations to the existing building facade and changes to the layout and levels of the existing service yard and car park.

           

Site Address: Royal Mail 7000 Alec Issigonis Way Oxford

 

Officer recommendation: The Committee is recommended to:

a)    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 10 of the officer’s report and grant planning permission;

b)    agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

 

Additional documents:

Minutes:

The Committee considered an application for external alterations of the former Royal Mail Sorting Office building including alterations to the existing building facade and changes to the layout and levels of the existing service yard and car park Royal Mail 7000 Alec Issigonis Way Oxford.

 

The Planning Officer recommend and the committee agreed and additional condition.  The acoustic fence could be no higher than 5 metres.

 

Sophie Hubbard the agent for the applicant spoke in support of the application.

 

The Committee resolved to

 

a)    approve the application 17/00923/FUL for the reasons given in the report and subject to the 13 required planning conditions and 5 informatives set out in section 10 of the officer’s report and 1 additional condition that the acoustic fence could be no higher than 5 metres;

 

b)    grant planning permission;

 

c)    agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

 

15.

17/01101/CEU: 99 Gipsy Lane pdf icon PDF 70 KB

Proposal: Application to certify that the existing use as a House in Multiple Occupation (Use Class C4) is lawful development.

           

Site Address: 99 Gipsy Lane, Oxford, OX3 7PU

 

Officer recommendation: The Committee is recommended to approve the application for the reasons given in the report and to grant a certificate of lawfulness for the development.

 

Additional documents:

Minutes:

The Committee considered an application to certify that the existing use as a House in Multiple Occupation (Use Class C4) is a lawful development at 99 Gipsy Lane, Oxford, OX3 7PU

 

The Committee noted that the different areas and the different areas involved in HMO regulations need to continue to work closer together to manage irregularities.

 

The Committee resolved to approve the application 17/01101/CEU for the reasons given in the report and to grant a certificate of lawfulness for the development.

 

16.

17/01102/CEU: 7 Old Road, OX3 7JY pdf icon PDF 122 KB

Proposal:  Application to certify that the existing use as a House in Multiple Occupation (Use Class C4) is lawful development.

           

Site Address:  7 Old Road, Oxford, OX3 7JY

 

Officer recommendation: The Committee is recommended to approve the application for the reasons given in the report and to grant a certificate of lawfulness for the development.

 

Additional documents:

Minutes:

The Committee considered an application to certify that the existing use as a House in Multiple Occupation (Use Class C4) is a lawful development at 7 Old Road, Oxford, OX3 7JY.

 

The Committee is resolved toapprove the application 17/01102/CEU for the reasons given in the report and to grant a certificate of lawfulness for the existing use of a house in multiple occupation (Use Class C4).

 

17.

17/01115/CT3 Btw 21 and 45 Van Diemans Lane pdf icon PDF 87 KB

Proposal:  Provision of 16no. parking spaces.

 

Site Address: Land  Between 21 And 45, Van Diemans Lane, Oxford, Oxfordshire

 

Officers Recommendation

 

East Area Planning Committee is recommended to:

 

(a)      Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report.

 

(b) Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

 

 

Additional documents:

Minutes:

The Committee considered an application for the provision of 16 parking spaces at Land between 21 And 45 Van Diemans Lane, Oxford.

The Committee resolved to:

(a)      Approve the application 17/01115/CT3 for the reasons given in the report and subject to the 6 required planning conditions set out in section 12 of this report.

(b)    Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

 

18.

17/00586/FUL: 3 David Nicholls Close,Oxford, OX4 4QX pdf icon PDF 96 KB

Proposal:      Enlargement of 1no. existing window including formation of Juliette balcony. Insertion of 1no. side door. Relocation of cycle and bin storage. Erection of single storey front extension to existing annexe (part retrospective).

           

Site Address: 3 David Nicholls Close Oxford OX4 4QX

 

RECOMMENDATION

 

East Area Planning Committee is recommended to:

 

(a)     Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission.

 

(b)     Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

 

 

Additional documents:

Minutes:

Councillor Henwood having declared that this related to his disclosable pecuniary interest left the room and took no part in the debate or decision on this item.

 

The Committee considered an application for planning permission for enlargement of an existing window including formation of Juliette balcony; insertion of a side door; relocation of cycle and bin storage; erection of single storey front extension to existing annexe (part retrospective) at 3 David Nicholls Close Oxford OX4 4QX.

 

The Committee resolved to:

(a)       approve the application 17/00587/FUL for the reasons given in the report and subject to the 6required planning conditions and 1 informative set out in section 12 of this report and grant planning permission;

(b)       delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary.

19.

Minutes pdf icon PDF 104 KB

Recommendation: That the minutes of the meeting held on 5 June 2017 are approved as a true and accurate record.

 

Minutes:

Councillor Henwood returned to the room at the start of this item. 

 

The Committee resolved to approve the minutes of the meeting held on 5 June as a true and accurate record.

 

20.

Forthcoming applications

Items currently expected to be for consideration by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

 

15/03342/FUL: 16 Clive Road

Called in

17/00963/FUL: Land Adjacent to 2, Rymers Lane, Oxford, OX4 3LA

Major development

17/00617/CT3: Oxford City Council Depot, Marsh Road, OX4 2HH

Council application

16/02549/FUL: Land Adjacent 4 Wychwood Lane, OX3 8HG

Non-delegated application (as at July, still awaiting additional information)

17/00584/FUL: Cotuit Hall Old House, Pullens Lane, Oxford, OX3 0DA

Major application

 

Minutes:

Committee noted the list of forthcoming items.

21.

Dates of future meetings

The dates of future meetings are:

 

2 August 2017

6 September 2017

4 October 2017

8 November 2017

6 December 2017

17 January 2018

7 February 2018

7 March 2018

4 April 2018

23 May 2018

 

Minutes:

The Committee noted the dates.