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Site Address: Unit 5 Ashville Way

Proposal: Change of use from Storage and Distribution (Use Class B8) to Assemble and Leisure (Use Class D2) on ground floor and Offices (Use Class B1a) on first floor. Provision of additional car parking, bin and cycle store.

The application was considered at East Area Planning Committee on 12 October 2016. It is before the Committee for a fresh determination following advertisement of the development as a departure from the development plan and a new consultation period.

Officer recommendation: to refuse planning permission for the following reason:

The proposed development would result in the loss of a key protected employment site, which would be harmful to the range of job opportunities in the city and contrary to Policy CS28 of the Oxford Core Strategy 2026.

Councillor Clarkson arrived shortly after the start of the officer’s presentation on this item and in accordance with the Constitution took no part in the discussion or voting on this item.

The Committee considered an application for planning permission for the change of use from Storage and Distribution (Use Class B8) to Assemble and Leisure (Use Class D2) on ground floor and Offices (Use Class B1a) on first floor; and provision of additional car parking, bin and cycle store at Unit 5 Ashville Way.

The application was considered at East Area Planning Committee on 12 October 2016. The Committee noted it was before them for a fresh determination following advertisement of the development as a departure from the development plan and a new consultation period, and noted the officer’s supplementary report.

Cameron Thomson, representing Mayfield Press, occupants of the neighbouring units, spoke against the application. He explained the firm’s recent merger and potential for a further merger and their proposals to expand their current premises into Unit 5 and retain the unit in Use Class B8. He explained that the second increase in employees (from 85 to 110) would not be possible in the existing space and that the firm may need to relocate outside the city with the consequent costs to the firm and loss of employment within the city. He commented on traffic problems at the site after 6pm caused by large delivery lorries and parked BMW lorries.

Michael Crofton Briggs, the agent, and Hazel Walsh, the club chairman, spoke in support of the application. They explained the reason for the club’s decision to apply for permission; the gymnastic club’s ability to provide facilities at this location for a large number of young people; that the provision of a new sporting facility met a number of local and national policies on leisure and exercise; the unique nature and needs of the club; their difficulty in finding a permanent home; and that they considered the change of use retained the site for employment use by providing office and leisure jobs. They explained the activities on the site, the proposals for letting the office space, and their management of traffic by staggering class times and encouraging cycling and car sharing.

The Committee asked questions of the officers and the speakers to clarify the material planning issues. They took account of the different employment uses proposed by the gymnastics club and the printing firm, the loss of employment sites elsewhere in the area, and the relevance of policy CS28. They accepted the officer advice that policy CS21 did not in fact apply in this case. In considering the evidence before them from the officer’s report, supplementary report including advice on policy and presentation, and from the speakers, and the material planning considerations, the Committee determined that permission for the application should be refused.

The Committee resolved to refuse planning permission for application 16/01726/FUL the following reason:

The proposed development would result in the loss of a key protected employment site, which  ...  view the full minutes text for item 78.

Site Address: Nuffield Orthopaedic Centre, Windmill Road, OX3 7HE

Proposal: Demolition of temporary office building. Erection of freestanding two storey research building (Botnar 3) with glazed footbridge link to existing Botnar Research Centre building.  Provision of 4 disabled car parking spaces and covered cycle store for 200 bicycles.

Officer recommendation: to grant planning permission with the following conditions:

1.         Development begun within time limit.

2.         Develop in accordance with approved plans.

3.         Materials.

4.         Replacement Tree.

5.         Landscaping implementation.

6.         Landscape Management Plan.

7.         CTMP.

8.         Travel plan.

9.         Noise controls.

10.      Contaminated Land.

11.      Remedial Work.

12.      Watching Brief.

13.      Cycle storage.

14.      Protection of Tree.

15.      Drainage Details.

16.      Drainage Infrastructure.

17.      Air Quality.

18.      Biodiversity Enhancement.

19.      Energy Efficiency and On-Site Generation.

The Committee considered an application for planning permission for the demolition of temporary office building; erection of freestanding two storey research building (Botnar 3) with glazed footbridge link to existing Botnar Research Centre building, and provision of 4 disabled car parking spaces and covered cycle store for 200 bicycles at the Nuffield Orthopaedic Centre, Windmill Road, OX3 7HE.

Paul Semple, the agent for the applicant, spoke in support of the application.

The Committee resolved to grant planning permission for application 16/02695/FUL with the following conditions:

1.         Development begun within time limit.

2.         Develop in accordance with approved plans.

3.         Materials.

4.         Replacement Tree.

5.         Landscaping implementation.

6.         Landscape Management Plan.

7.         CTMP.

8.         Travel plan.

9.         Noise controls.

10.      Contaminated Land.

11.      Remedial Work.

12.      Watching Brief.

13.      Cycle storage.

14.      Protection of Tree.

15.      Drainage Details.

16.      Drainage Infrastructure.

17.      Air Quality.

18.      Biodiversity Enhancement.

19.      Energy Efficiency and On-Site Generation.

Site Address: 36, 38 and 40 London Road, and 2 Latimer Road, Oxford

Proposal: Variation of condition 12 (Student accommodation) of planning permission 15/00858/FUL to enable the student accommodation to be occupied by cultural and academic visitors and by conference and summer school delegates outside of term time.

(15/00858/FUL - Demolition of residential houses at 36, 38 and 40 London Road and 2 Latimer Road. Erection of 167 student study rooms and ancillary facilities on 4 and 5 levels plus basement, together with 2 x 2-bed and 2 x 3-bed maisonettes. Provision of 4 car parking spaces and 1 car parking space for disabled drivers, 88 cycle parking spaces, landscaped areas and ancillary works)

Officer recommendation: to grant planning permission with the following conditions:

1.    Development in time limit.

2.    Development in accordance with plans.

3.    Samples.

4.    Tree protection.

5.    Arboricultural Watching Brief.

6.    Underground Services.

7.    Hard standing – trees.

8.    Landscaping.

9.    Landscape completion.

10. Landscape Management.

11. Travel plans.

12. Student accommodation - no cars and management.

13. Construction Travel Management Plan.

14. Strategy for arrivals and departures.

15. Bin and cycle stores.

16. Car/cycle parking provision before use.

17. Variation of Road Traffic Order           Headington West.

18. Biodiversity enhancements.

19. Surface Water Drainage.

20. Safeguarding scheme.

The Committee considered an application for the variation of condition 12 (Student accommodation) of planning permission 15/00858/FUL to enable the student accommodation to be occupied by cultural and academic visitors and by conference and summer school delegates outside of term time at 36, 38 and 40 London Road, and 2 Latimer Road, Oxford.

Roger Smith, the agent for the applicant, spoke in support of the application.

The Committee questioned the planning officer and the agent to confirm the detailed wording and implementation of condition 12.

The Committee resolved to grant planning permission for application 16/01150/VAR with the following conditions:

1.    Development in time limit.

2.    Development in accordance with plans.

3.    Samples.

4.    Tree protection.

5.    Arboricultural Watching Brief.

6.    Underground Services.

7.    Hard standing – trees.

8.    Landscaping.

9.    Landscape completion.

10. Landscape Management.

11. Travel plans.

12. Student accommodation - no cars, and management.

13. Construction Travel Management Plan.

14. Strategy for arrivals and departures.

15. Bin and cycle stores.

16. Car/cycle parking provision before use.

17. Variation of Road Traffic Order - Headington West.

18. Biodiversity enhancements.

19. Surface Water Drainage.

20. Safeguarding scheme.

Site Address: 21 Kestrel Crescent, Oxford, OX4 6DY

Proposal: Erection of a two storey side extension to form 1 x 2-bed dwellinghouse (Use Class C3). Provision of private amenity space, car parking and bin and cycle store. Erection of a part single, part two storey rear extension to existing dwellinghouse.

Officer recommendation: to grant planning permission with the following conditions:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Materials – matching.

4.    Parking provision.

5.    Visibility Splays.

The Committee considered an application for planning permission for the erection of a two storey side extension to form one 2-bed dwellinghouse (Use Class C3), provision of private amenity space, car parking and bin and cycle store at 21 Kestrel Crescent, OX4 6DY.

The Committee resolved to grant planning permission for application 16/02614/FUL with the following conditions:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Materials – matching.

4.    Car Parking Provision.

5.    Visibility Splays.

Site Address: 19 Kestrel Crescent, OX4 6DY

Proposal: Erection of a two storey side extension to form 1 x 2-bed dwellinghouse (Use Class C3). Provision of private amenity space, car parking and bin and cycle store. Erection of a two storey rear extension to existing dwellinghouse.

Officer recommendation: to grant planning permission with the following conditions:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Materials – matching.

4.    Car Parking Provision.

5.    Visibility Splays.

The Committee considered an application for planning permission for the erection of a two storey side extension to form one 2-bed dwellinghouse (Use Class C3), provision of private amenity space, car parking and bin and cycle store at 19 Kestrel Crescent, OX4 6DY.

The Planning Officer explained that an application for a similar development at 17 Kestrel Crescent was currently awaiting decision with the Council.  The application at 19 Kestrel Crescent would be acceptable subject to a similar scheme being approved at 17 Kestrel Crescent.  Alterations were required to the current application at 17 Kestrel Crescent in order to make it acceptable.  She recommended that application 16/02625/FUL was only approved subject to a legal agreement to ensure that this proposal is carried out in conjunction with a suitable complementary proposal at 17 Kestrel Crescent to ensure that it has an acceptable impact on that property; as if it were developed in isolation it would have an unacceptable impact on the living conditions of the occupiers of no17.

The Planning Officer therefore recommended, and the Committee agreed, a change to the proposed recommendation to take account of this.

The Committee resolved to grant planning permission for application 16/02625/FUL subject to the reasons and conditions set out below and to delegate to officers the issuing of the planning permission on the satisfactory completion of a Section 106 legal agreement to ensure that the development is carried out in conjunction with an approved development at 17 Kestrel Crescent:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Materials – matching.

4.    Car Parking Provision.

5.    Visibility Splays.

Site Address: Land to the Rear of 79 and 81 Wilkins Road, OX4 2JB

Proposal: Erection of 1 x 1-bed bungalow (Use Class C3).

Officer recommendation: to grant planning permission with the following conditions:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Materials as specified.

4.    Landscaping plan.

5.    Cycle parking details required.

6.    Bin storage details required.

The Committee considered an application for planning permission for the erection of one 1-bed bungalow (Use Class C3) on land to the rear of 79 and 81 Wilkins Road, OX4 2JB.

The Planning Officer reported that the access to the site is currently shown as being outside the red line of the application site and no evidence was submitted with the application to demonstrate that this access is in the control of the applicant.  The access needs to be confirmed prior to the grant of planning permission being issued to ensure that the development can be carried out in accordance with the plans. The Planning Officer therefore recommended, and the Committee accepted a change to the recommendation to address this.

The Committee asked questions of the Planning Officer to satisfy themselves about the details of the proposal. The Committee were concerned that the proposed parking arrangements were impractical and agreed that these should be reviewed before issuing permission.

The Committee resolved to grant planning permission for application 16/02822/FUL subject to the reasons and conditions set out below, and to delegate to officers the issuing of the planning permission on the receipt of satisfactory evidence that the access to the site is within the control of the applicant, and following further consultation with the Highways Authority on that evidence and on the confirmation that the proposed parking arrangements are satisfactory:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Materials as specified.

4.    Landscaping plan.

5.    Cycle parking details required.

6.    Bin storage details required.

7.    Access to be permanently maintained for residential unit

Site Address: 18 Gorse Leas, Oxford, OX3 9DJ

Proposal: Erection of a two storey side and rear extension and a single storey front extension.

Officer recommendation: to grant planning permission with the following conditions:

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

3.     Materials – matching.

4.     No windows to side.

5.     Sustainable drainage.

The Committee considered an application for planning permission for the erection of a two storey side and rear extension and a single storey front extension at 18 Gorse Leas, Oxford, OX3 9DJ.

Peter Woodward, local resident, spoke about his concerns with the application.

The Committee resolved to grant planning permission for application 16/02727/FUL with the following conditions:

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

3.     Materials – matching.

4.     No windows to side.

5.     Sustainable drainage.

Site Address: 331 Cowley Road, Oxford, OX4 2AQ

Proposal: Replacement of windows.

Officer recommendation: to grant planning permission with the following conditions:

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

3.     Materials – samples.

The Committee considered an application for the replacement of windows at 331 Cowley Road, Oxford, OX4 2AQ.

The Committee resolved to grant planning permission for application 16/02151/CT3 with the following conditions:

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

3.     Materials – samples.

Site Address: 114 - 136 Barton Road, Oxford

Proposal: Demolition of existing storage sheds and entrance canopy. Erection of refuse store and 12No. storage sheds to north of site. Formation of canopy to entrance.

Officer recommendation: to grant planning permission with the following conditions:

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

The Committee considered an application for planning permission for the demolition of existing storage sheds and entrance canopy; erection of refuse store and 12 storage sheds to north of site; and formation of canopy to entrance at 114-136 Barton Road, Oxford.

The Committee resolved to grant planning permission for application 16/02804/CT3 with the following conditions:

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

Site Address: 102 - 112 Barton Road, Oxford

Proposal: Demolition of existing storage sheds and entrance canopy. Erection of refuse store and 6No. storage sheds to north of site. Formation of canopy to entrance.

Officer recommendation: to grant planning permission with the following conditions:

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

The Committee considered an application for planning permission for the demolition of existing storage sheds and entrance canopy; erection of refuse store and 6 storage sheds to north of site; and formation of canopy to entrance at 102-112 Barton Road, Oxford.

The Committee resolved to grant planning permission for application 16/02803/CT3 with the following conditions:

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

Site Address: 78 - 100 Barton Road, Oxford

Proposal: Conversion of storage sheds and refuse store to create larger enclosed refuse stores and erection of additional storage to the east of existing storage sheds.

Officer recommendation: to grant planning permission with the following conditions:

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

The Committee considered an application for planning permission for the demolition of existing storage sheds and entrance canopy; erection of refuse store and 12 storage sheds to north of site; and formation of canopy to entrance at 78-100 Barton Road, Oxford.

The Committee resolved to grant planning permission for application 16/02802/CT3 with the following conditions:

1.     Development begun within time limit.

2.     Develop in accordance with approved plans.

Recommendation: That the minutes of the meeting held on 7 December 2016 are approved as a true and accurate record.

The Committee resolved to approve the minutes of the meeting held on 7 December 2016 as a true and accurate record.

Items for consideration by the committee at future meetings are listed for information. They are not for discussion at this meeting. This is not a definitive list and applications may be added or removed at any point.

The Committee noted the list of forthcoming applications.

The Committee will meet at 6.00pm on the following dates:

8 Feb 2017

8 Mar 2017

5 Apr 2017

10 May 2017

The Committee noted the meeting dates and that there was an additional special meeting on 1 February at 6.00pm to consider application 16/03078/FUL (Horspath Sports Ground).