Agenda and minutes

Agenda and minutes

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Contact: Jennifer Thompson, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252275

Items
No. Item

118.

Apologies for absence and substitutions

Minutes:

Councillor Clarkson submitted apologies and Councillor Cook substituted for her.

Councillor Wilkinson submitted apologies and Councillor Gotch substituted for her.

119.

Declarations of interest

Minutes:

None.

120.

Canterbury House, Rivera House And Adams House, Cowley Road: 15/02542/OUT pdf icon PDF 102 KB

Site address: Canterbury House, Rivera House and Adams House and Vacant Plot on Street Frontage, Cowley Road

Proposal: Change of use of Canterbury House, Adams House (Block B) and Rivera House (Block C) from Class B1 Business Use to 36 student study rooms with ancillary facilities. Outline application (seeking access, layout and scale) for 3 storey building (Block A) to provide 24 student study rooms with ancillary facilities.

This application was reported to the EAPC on 4th November 2015 with a recommendation to refuse planning permission and deferred at that meeting. Officers have revised their recommendation in light of recent appeal decisions and therefore recommend that the East Area Planning Committee resolve to approve this hybrid application for the reasons given in the report and subject to and including the listed conditions and the satisfactory completion of a S106 legal agreement.

 

Officer recommendation: to approve this hybrid application for the following subject to the following conditions and the satisfactory completion of a S106 legal agreement.

1.            Time – outline / reserved matters

2.            Plans – in accordance with approved plans

3.            Materials – samples agree prior to construction

4.            Construction Traffic Management Plan – details prior to construction

5.            Contamination –phased risk assessment prior to commencement

6.            Contamination – validation report prior to occupation

7.            Car parking – as shown, prior to occupation

8.            Cycle & bin storage – further details prior to substantial completion

9.            Sustainability –details to be submitted prior to construction

10.         SUDS – build in accordance with

11.         Landscape plan – further hard and soft landscaping details required prior occupation

12.         Landscape – planting carry out after completion

13.         Details of boundary treatment prior to occupation

14.         Travel Plan

15.         Student Accommodation– Warden

16.         Student Accommodation and Out of Term Use

17.         Student Accommodation – Management Plan; prior occupation

18.         Students - No cars

19.         Details of Booking system for beginning / end term; prior occupation

20.         Restrict hours of use of outside amenity space; 08:00 and 21:00

21.         Biodiversity – measures for wildlife details to be submitted

 

Additional documents:

Minutes:

The Committee considered an application which sought:

·         permission for the change of use of Canterbury House, Adams House (Block B) and Rivera House (Block C) from Class B1 Business Use to 36 student study rooms with ancillary facilities; and

·         approval of an outline application (seeking access, layout and scale) for 3 storey building (Block A) to provide 24 student study rooms with ancillary facilities

at Canterbury House, Rivera House and Adams House and Vacant Plot on Street Frontage, Cowley Road.

This application was reported to the EAPC on 4 November 2015 with a recommendation to refuse planning permission and deferred at that meeting. The Committee reconsidered the application in light of recent materially relevant appeal decisions.

 

Nik Lyzba, the agent for the applicant, spoke in support of the application.

 

The Committee resolved to approve hybrid application 15/02542/OUT subject to the conditions below and the satisfactory completion of a S106 legal agreement.

Conditions

1.            Time – outline / reserved matters.

2.            Plans – in accordance with approved plans.

3.            Materials – samples agree prior to construction.

4.            Construction Traffic Management Plan – details prior to construction.

5.            Contamination –phased risk assessment prior to commencement

6.            Contamination – validation report prior to occupation.

7.            Car parking – as shown, prior to occupation.

8.            Cycle & bin storage – further details prior to substantial completion.

9.            Sustainability –details to be submitted prior to construction.

10.         SUDS – build in accordance with.

11.         Landscape plan – further hard and soft landscaping details required prior occupation.

12.         Landscape – planting carry out after completion.

13.         Details of boundary treatment prior to occupation.

14.         Travel Plan.

15.         Student Accommodation– Warden.

16.         Student Accommodation and Out of Term Use.

17.         Student Accommodation – Management Plan; prior occupation.

18.         Students - No cars.

19.         Details of Booking system for beginning / end term; prior occupation.

20.         Restrict hours of use of outside amenity space; 08:00 and 21:00.

21.         Biodiversity – measures for wildlife details to be submitted.

 

121.

Barton Park (Land West Of Barton) OX3 9SD: 16/00067/RES pdf icon PDF 150 KB

Site address:        Land West Of Barton North Of A40 And South Of Bayswater Brook Northern By-Pass Road Oxford. 

Proposal:               Details of reserved matters (access, appearance, landscaping, layout and scale) for the community sports facilities comprising a relocated natural turf adult sports pitch, multi-use games arena, 3G pitch lit by 12 x 10m light columns and a natural turf pitch adjoining the community hub, along with associated car parking, fencing, and vehicular and pedestrian access together with locally equipped area of play.

Officer recommendation: to approve the application for the reasons given in the report and subject to the following conditions:

1.         Tree Protection Plan (TPP) 2          

2.         Lighting management/times

3.         Watching brief - contamination      

4.         Verification report - contamination

5.         Drainage Strategy     

Additional documents:

Minutes:

The Committee considered an application setting out details of reserved matters (access, appearance, landscaping, layout and scale) for the community sports facilities comprising a relocated natural turf adult sports pitch, multi-use games arena, 3G pitch lit by 12 x 10m light columns and a natural turf pitch adjoining the community hub, along with associated car parking, fencing, and vehicular and pedestrian access together with locally equipped area of play on Land West Of Barton North Of A40 And South Of Bayswater Brook Northern By-Pass Road Oxford. 

 

The Planning Officer reported receipt of a letter of objection just before the meeting.

 

Councillor Rowley, local ward councillor, spoke. He said that the fencing round the adult pitch must be adequate to prevent balls going into the road, play area and gardens. He was unsure that the proposed removable netting for use only during matches would be practical or adequate and asked for more comprehensive safety fencing.

 

Paul Comerford, the agent for the applicant, spoke in support of the application.

 

The Committee considered the risk to public safety of footballs straying from the pitch and whether this could be mitigated through condition. They decided that a condition requiring additional fencing was necessary: at a very minimum both ends of the pitch and the play area boundary must be adequately protected from stray footballs both during matches and during casual use. This must enhance the protection of users of the play area (LEAP) and the nearby road and residents of adjacent houses. Officers with the necessary competencies must carry out a full risk assessment. A suitable boundary treatment including fencing (removable or fixed), and storage and use of removable fencing, must be agreed with the planning authority and installed.

 

The Committee resolved to approve application 16/00067/RES subject to the following conditions:

 

1.            Tree Protection Plan (TPP) 2.

2.            Lighting management/times.

3.            Watching brief – contamination.

4.            Verification report – contamination.

5.            Drainage Strategy.

6.            Boundary treatment, to include adequate fencing to mitigate assessed risks from footballs, to be agreed and installed before use.

 

122.

Rose Hill Sports Ground, Ashhurst Way: 16/00395/CT3 pdf icon PDF 61 KB

Site address: Rose Hill Sports Ground, Ashhurst Way, Oxford

Proposal: Display of 1No non-illuminated fascia sign. (Retrospective)

Officer recommendation: to approve the application for the reasons given in the report and subject to the following conditions:

1.    Develop in accordance with approved plans          

2.    Materials

Additional documents:

Minutes:

The Committee considered a retrospective application or the display of 1No non-illuminated fascia sign at Rose Hill Sports Ground, Ashhurst Way, Oxford.

The Planning Officer recommended an additional condition to require removal of the previous sign.

The Committee resolved to approve application 16/00395/CT3 subject to the following conditions:

1.            Develop in accordance with approved plans.

2.            Materials.

3.            Remove previous sign.

 

123.

Corner of Marston Road and Old Marston Road, OX3 0JP: 16/00073/CT3 and 16/00074/CT3 pdf icon PDF 63 KB

Site address: Land On The Corner Of Marston Road And Old Marston Road Oxford .

 

Proposal: Installation of a free standing community notice board and display of 1No non-illuminated free standing notice board.

Officer recommendation: to approve the application subject to the following conditions:

1.            Development begun within time limit

 

2.            Develop in accordance with approved plans

 

3.            Five year time limit

 

4.            Advert - Statutory conditions

Additional documents:

Minutes:

The Committee considered two applications for planning permission and advertising consent for the installation of a free standing community notice board and display of the non-illuminated free standing notice board at land on the corner of Marston Road and Old Marston, Oxford.

The Planning Officer reported that the conditions in the published report required separation between the applications 16/00073/CT3 and 16/00074/CT3 and circulated an addendum setting out revised conditions, including an additional condition (reproduced in the decision below). He recommended a condition requiring removal of the existing board before installation.

The Committee resolved to approve application 16/00073/CT3 subject to the following conditions as recommended by the Planning Officer at the meeting:

1.            Development begun within time limit.

2.            Develop in accordance with approved plans.

3.            Materials as specified.

4.            Remove existing board before installation.

 

The Committee resolved to approve application 16/00074/CT3 subject to the following conditions as recommended by the Planning Officer at the meeting:

1.            Five year time limit.

2.            Develop in accordance with approved plans.

3.            Advert - Statutory conditions.

 

124.

72 Pegasus Road, Oxford, OX4 6DP: 15/03484/CT3 pdf icon PDF 70 KB

Site address: 72 Pegasus Road Oxford OX4 6DP

Proposal: Erection of single storey rear extension.

Officer recommendation: to approve the application for the reasons given in the report and subject to the following conditions:

1.    Development begun within time limit      

2.    Develop in accordance with approved plans    

3.    Materials - matching           

4.    Amenity - no balcony         

5.    Sustainable drainage

Additional documents:

Minutes:

The Committee considered an application for the erection of a single storey rear extension at 72 Pegasus Road Oxford.

The Committee resolved to approve application 15/03484/CT3 subject to the following conditions:

1.            Development begun within time limit.

2.            Develop in accordance with approved plans.

3.            Materials – matching.

4.            Amenity - no balcony.

5.            Sustainable drainage.

 

125.

Land at 2 To 12 Jasmine Close: 16/00048/CT3 pdf icon PDF 70 KB

Site address: Land Fronting 2 to 12 Jasmine Close, Oxford

Proposal: Provision of 10No. residents’ parking spaces on existing grass verges.

Officer recommendation: to approve the application for the reasons given in the report and subject to the following conditions:

1.            Development begun within time limit      

2.            In accordance with approved plans        

3.            Landscaping

4.            Sustainable Urban Drainage Systems

Additional documents:

Minutes:

The Committee considered an application for the provision of 10 residents’ parking spaces on existing grass verges on land fronting 2 to 12 Jasmine Close, Oxford.

The Committee resolved to approve application 16/00048/CT3 subject to the following conditions:

1.            Development begun within time limit.     

2.            In accordance with approved plans.       

3.            Landscaping.

4.            Sustainable Urban Drainage Systems.

 

126.

Planning Appeals pdf icon PDF 209 KB

Summary information on planning appeals received and determined during February (report to follow if available).

 

The Committee is asked to note this information.

Minutes:

The Committee noted the report on planning appeals received and determined during February, circulated as a supplement to the agenda.

 

127.

Minutes pdf icon PDF 108 KB

Minutes from the meetings of 2 March 2016

 

Recommendation: That the minutes of the meeting held on 2 March 2016 are approved as a true and accurate record.

Minutes:

The Committee resolved to approve the minutes of the meeting held on 8 March 2016 as a true and accurate record.

 

This being Councillor Darke’s last time as Chair of the meeting before he stepped down as a councillor, Councillors Coulter, Anwar, Brandt and Altaf-Khan paid tribute to his chairmanship and his  support in their committee and ward duties.

 

128.

Forthcoming applications

Items for consideration by the committee at future meetings are listed for information. This is not a complete or definitive list. They are not for discussion at this meeting.

 

·         Ruskin College: 15/02740/FUL

·         9 Wharton Road: 15/03318/FUL

·         16 Clive Road: 15/03342/FUL

·         70 Glebelands: 15/03432/FUL

·         Clinical Biomanufacturing Facility, Churchill Hospital, Old Road: 15/03466/FUL

·         72 Bulan Road: 15/03595/FUL

·         1 Pullens Lane: 15/03611/FUL

·         3 Sawpit Road OX4 6BD: 15/03666/CT3

·         2 Margaret Road OX3 8NG: 15/03708/FUL

·         Pavilion, Recreation Ground, Margaret Road OX3 8AY: 16/00002/CT3

Minutes:

The Committee noted the list of forthcoming applications.

 

129.

Dates of future meetings

The Committee will meet at 6.00pm on the following dates:

 

11 May 2016

8 Jun 2016

6 Jul 2016

3 Aug 2016

7 Sep 2016

5 Oct 2016

2 Nov 2016

7 Dec 2016

11 Jan 2017

8 Feb 2017

8 Mar 2017

5 Apr 2017

10 May 2017

 

Minutes:

The Committee noted the dates.