There were no apologies.

There were no declarations.

Site Address: Oxford Brookes University, Gipsy Lane.

Proposal: Refurbishment of part of University campus consisting of:

1.    Demolition of existing main hall and lecture theatre

2.    Construction of replacement main hall.

3.    Overcladding and refurbishment of Sinclair Building.

4.    Removal of elevation and recladding and refurbishment of Clerici and former library buildings.

5.    Replanning of forecourt, car park and landscaped area to Gipsy Lane frontage. (Amended plans)(Additional information)

Officer recommendation: to approve the application subject to the conditions below:

1.    Development begun within time limit

2.    Deemed in accordance with approved plans

3.    Samples in Conservation Area

4.    Landscape plan required

5.    Landscape hard surface design - tree roots

6.    Landscape underground services - tree roots

7.    Tree Protection Plan (TPP) 1.

8.    Arboricultural Method Statement (AMS) 1.

9.    Contaminated land.

10. Car Parking.

11. Cycle Parking.

12. Drainage.

13. CTMP.

The Committee considered an application for planning permission for the refurbishment of part of the University campus at Oxford Brookes University, Gipsy Lane consisting of:

1.    Demolition of existing main hall and lecture theatre

2.    Construction of replacement main hall.

3.    Overcladding and refurbishment of Sinclair Building.

4.    Removal of elevation and recladding and refurbishment of Clerici and former library buildings.

5.    Replanning of forecourt, car park and landscaped area to Gipsy Lane frontage. (Amended plans)(Additional information)

Hamish McMichael, the agent for the applicant, came to the speakers’ table to answer questions from the committee.

The Committee had no concerns about the proposal but were concerned about the cumulative impact on Headington of a number of major long-term construction projects planned over the next twelve months and the resulting disruption to roads and traffic congestion.

The Committee resolved to approve application 15/02341/FUL subject to the following conditions and an informative:

1.    Development begun within time limit

2.    Deemed in accordance with approved plans

3.    Samples in Conservation Area

4.    Landscape plan required

5.    Landscape hard surface design - tree roots

6.    Landscape underground services - tree roots

7.    Tree Protection Plan (TPP) 1.

8.    Arboricultural Method Statement (AMS) 1.

9.    Contaminated land.

10.Car Parking.

11.Cycle Parking.

12.Drainage.

13.Construction Travel Management Plan.

Informative: that in managing the construction other major works in Headington are taken into account; to provide contact numbers of contractors and/or managers of other major works where known; and to provide a timetable of works where known.

Reason: to reduce the cumulative impact of separate major works on residents.

Site Address: Oxford City Football Ground, Court Place Farm, Marsh Lane.

Proposal: Erection of spectator stand to provide 150 additional seats in North East corner of ground.

Officer recommendation: to approve the application with the following conditions:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Materials as specified.

4.    Surface Drainage Scheme as specified.

The Committee considered an application for the erection of a spectator stand to provide 150 additional seats in North East corner of Oxford City Football Ground, Court Place Farm, Marsh Lane.

Councillor Clarkson, the ward councillor, explained that the main concern over parking at the ground and nearby had largely been resolved through discussions.

The Committee resolved to approve application 15/02476/FUL with the following conditions:

1.    Development begun within time limit.

2.    Develop in accordance with approved plans.

3.    Materials as specified.

4.    Surface Drainage Scheme as specified.

Site Address: 27 Brasenose Driftway Oxford OX 4 2QY

Proposal: Demolition of existing building. Erection of 5x1 bedroom and 1x2 bedrooms flats (Use Class C3) and communal lounge and staff/guest bedroom. Provision of car parking spaces, bin and cycle storage. 

Officer Recommendation: to grant planning permission subject to the conditions below and to the satisfactory completion of a Section 106 obligation, and to delegate to officers the issuing of the decision notice following the satisfactory completion of the S106  legal agreement/ undertaking.

Conditions:

1.    Development begun within time limit

2.    Develop in accordance with approved plans

3.    Materials as specified

4.    Surface Drainage Scheme as specified

5.    No felling, lopping, cutting

6.    Landscape plan required

7.    Landscape carrying out by completion

8.    Landscape management plan

9.    Tree protection plan (TPP) 1

10. Phase Risk Assessment carried out

11. Prior to Occupation contamination remedial works

12. Watching Brief on any contaminates found

13. Approved scheme of archaeology

14. Restrict occupancy to persons with learning difficulties only

15. High Level Windows and Obscure Glazing

S106 Obligation (Legal Agreement or Unilateral Undertaking)

The accommodation to be 100% social rent affordable, with nomination rights to Oxford City Council, which would normally be deferred to the County Council in this case due to the specialist nature of the residents.

The Committee considered an application or the demolition of the existing building; erection of 5x1 bedroom and 1x2 bedrooms flats (Use Class C3) and communal lounge and staff/guest bedroom; and provision of car parking spaces, bin and cycle storage at 27 Brasenose Driftway, Oxford.

Derek Clarke, representing the applicant, came to the speaker’s table to answer questions.

The Committee resolved to grant planning permission for application 15/02778/FUL subject to the conditions below and to the satisfactory completion of a Section 106 obligation, and to delegate to officers the issuing of the decision notice following the satisfactory completion of the S106  legal agreement/ undertaking.

Conditions:

1.         Development begun within time limit.

2.         Develop in accordance with approved plans.

3.         Materials as specified.

4.         Surface Drainage Scheme as specified.

5.         No felling, lopping, cutting.

6.         Landscape plan required.

7.         Landscape carrying out by completion.

8.         Landscape management plan.

9.         Tree protection plan (TPP) 1.

10.       Phase Risk Assessment carried out.

11.       Prior to Occupation contamination remedial works.

12.       Watching Brief on any contaminates found.

13.       Approved scheme of archaeology.

14.       Restrict occupancy to persons with learning difficulties only.

15.       High Level Windows and Obscure Glazing.

S106 Obligation (Legal Agreement or Unilateral Undertaking)

The accommodation to be 100% social rent affordable, with nomination rights to Oxford City Council, which would normally be deferred to the County Council in this case due to the specialist nature of the residents.

Site Address: Former DHL Site, Sandy Lane West, Oxford

Proposal: Variation of condition 2 (Approved plans) of planning permission 14/02650/FUL to allow for revised heights of building. (Retrospective).

Officer Recommendation: to approve the application subject to the conditions listed, but delegate to officers the issuing of the decision notice following the completion of a legal agreement that secures the necessary financial contribution towards off-site provision of affordable housing.

Conditions

1.    Develop in accordance with approved plans.

2.    Materials.

3.    Travel Plan.

4.    Car parking.

5.    SUDs.

6.    Unexpected contamination.

7.    Revised landscaping proposals.

8.    Acoustic Fence.

9.    Approved construction traffic management.

10. Revised boundary treatments.

11. Use of buildings.

12. Public art.

13. No PD Rights.

14. Noise.

15. Travel movements.

16. Tree Protection.

17. Geo-Environmental Assessment.

18. Landscaping proposals.

19. Cycle parking.

20. Showering facilities.

21. Natural Resource Impact Analysis.

Legal Agreement:

£89,356 offered as a financial contribution towards provision of off-site affordable housing.

The Committee considered a retrospective application for the variation of condition 2 (Approved plans) of planning permission 14/02650/FUL to allow for revised heights of building at the former DHL Site, Sandy Lane West.

Tina Hill, Keith Manning, Prudence Dailey, and Michael Evans, local residents, spoke against the application.

Mark Dodds, the agent for the applicant, spoke in support of the application.

The Committee noted the comments of all parties. Members agreed to add details to conditions 7, 10 and 18 (landscaping proposals) as appropriate specifying that the submitted scheme should include evergreen planting at as high a density and height as practicable and should be implemented as soon as possible. The developer should liaise with residents and the ward councillors in finalising the scheme and in monitoring the ongoing maintenance needs. This would improve the amenity of residents on Spring Lane close to the site by screening the development as soon as practicable.

The planning officer reported that environmental services were investigating a noise complaint in relation to this development under separate legislation and this was not a planning matter.

The Committee resolved to approve application 15/03260/VAR subject to the conditions below, but delegate to officers the issuing of the decision notice following the completion of a legal agreement that secures the necessary financial contribution towards off-site provision of affordable housing.

Conditions

1.         Develop in accordance with approved plans.

2.         Materials.

3.         Travel Plan.

4.         Car parking.

5.         SUDs.

6.         Unexpected contamination.

7.         Revised landscaping proposals*.

8.         Acoustic Fence.

9.         Approved construction traffic management.

10.       Revised boundary treatments*.

11.       Use of buildings.

12.       Public art.

13.       No PD Rights.

14.       Noise.

15.       Travel movements.

16.       Tree Protection.

17.       Geo-Environmental Assessment.

18.       Landscaping proposals*.

19.       Cycle parking.

20.       Showering facilities.

21.       Natural Resource Impact Analysis.

*landscaping conditions to include details of a variety of species including evergreen; height and density to provide maximum screening; community engagement and including ward councillors in developing plans; community involvement in monitoring; to be agreed and implemented as quickly as practicable.

Legal Agreement:

£89,356 offered as a financial contribution towards provision of off-site affordable housing.

Site Address: Leys Spar Limited, Dunnock Way

Proposal: Erection of a single storey extension to west elevation.

Officer recommendation: to approve the application subject to subject to the following conditions, which have been imposed for the reasons stated:

1.    Development begun within time limit.

2.    Materials – matching.

3.    Drainage.

4.    Ground resurfacing - SUDS compliant.

5.    Car/cycle parking provision before use.

6.    Cycle parking details required.

The Committee considered an application for the erection of a single storey extension to west elevation at Leys Spar Limited, Dunnock Way.

The Committee resolved to approve application 15/02721/FUL subject to subject to the following conditions:

1.         Development begun within time limit.

2.         Materials – matching.

3.         Drainage.

4.         Ground resurfacing - SUDS compliant.

5.         Car/cycle parking provision before use.

6.         Cycle parking details required.

Site Address: 9 Collinwood Close, Oxford OX3 8HS

Proposal: Application to certify that the proposed erection of a single storey side extension and alterations to windows is lawful development.

Officer Recommendation: to approve the application.

The Committee considered an application to certify that the proposed erection of a single storey side extension and alterations to windows is lawful development at 9 Collinwood Close, Oxford.

The Committee resolved to approve application 15/03167/CPU.

Summary information on planning appeals received and determined during November 2015.

The Committee is asked to note this information.

The Committee noted the report on planning appeals received and determined during November 2015.

Minutes from the meetings of 2 December 2015

Recommendation: That the minutes of the meeting held on 2 December 2015 are approved as a true and accurate record.

The Committee resolved to approve the minutes of the meeting held on 2 December 2015 as a true and accurate record.

Items for consideration by the committee at future meetings are listed for information. They are not for discussion at this meeting.

·         Land East of Warren Crescent: 13/01555/CT3 (to come to the February meeting)

·         William Morris Close, Oxford OX4 2JX: 15/02402/OUT 

·         Canterbury House, Rivera House And Adams House, Cowley Road: 15/02542/OUT (deferred from November meeting)

·         82 Normandy Crescent: 15/02578/FUL 

·         23 - 25 Spring Lane, Littlemore, OX4 6LE: 15/02752/FUL 

·         Rear of 142 To 144 London Road Headington: 15/03091/FUL 

·         16 Clive Road: 15/03342/FUL 

·         Ruskin College barriers: 15/02740/FUL 

·         Somerset House, Marston Road: 15/03001/FUL 

The Committee noted the list of forthcoming items.

The Committee will meet on the following dates:

3 February 2016

2 March 2016

6 April 2016

The Committee noted the dates.