Decision details

Decision details

Legacy case, document and asset management systems rationalisation - stage 1 feasibility

Decision Maker: Executive Director (Communities & Customers) (Interim)

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


To procure consultancy services to conduct a full review of the Council’s legacy systems and to produce a series of options and recommendations in terms of a rationalisation strategy.  The revenue sum of £113,425 has been allocated for this work.

Reasons for the decision:

The initial feasibility stage will enable:


·       Identification of the systems in scope and mapping the functions and data they contain

·       Identification of the master data sets

·       Comparison of the existing systems and considering alternatives to establish which most closely align to the master data sets  and which could be used to consolidate information into fewer more effective systems

·       Production of options for systems and data optimisation with recommendations on how to proceed; a timeline and the likely costs and benefits, including roadmaps.

Alternative options considered:

The other option was to nothing and continue to identify opportunities for data cleansing and consolidation of existing systems on a case by case basis.

Signed off by senior officers:

Approval by Interim Executive Director, Communities & Customers; Head of Law & Governance; and Head of Financial Services.


Publication date: 19/03/2020

Date of decision: 18/11/2019