Title: Oxford City Council Logo - Description: Oxford City Council LogoAgenda

Council

Annual Meeting 

 

Summons

A meeting of the City Council will be held to transact the business set out below on

Date:          Wednesday 20 May 2020

Time:          4.00 pm

Place:         Zoom - Remote meeting – details to follow

Proper Officer

 

Members of the public can attend to observe this meeting and:

·         may record all or part of the meeting in accordance with the Council’s protocol

Information about speaking and recording is set out in the agenda and on the website

Please contact the Committee Services Officer to register to speak; to discuss recording the meeting; or with any other queries.

This meeting can be viewed live or afterwards on the council’s YouTube channel.

 

For further information please contact:

Jennifer Thompson, Committee and Members Services Officer, Committee and Member Services Officer

)  01865 252275                    * democraticservices@oxford.gov.uk  

Membership of Council

Councillors: Membership 48: Quorum 12.

 

Lord Mayor

Councillor Craig Simmons

 

Deputy Lord Mayor

Councillor Mohammed Altaf-Khan

 

Sheriff

Councillor Stephen Goddard

 

Members

Councillor Lubna Arshad

Councillor Jamila Begum Azad

Councillor Shaista Aziz

Councillor Nadine Bely-Summers

Councillor Susan Brown

Councillor Nigel Chapman

Councillor Mary Clarkson

Councillor Colin Cook

Councillor Tiago Corais

Councillor Steven Curran

Councillor Dr Hosnieh Djafari-Marbini

Councillor Alex Donnelly

Councillor James Fry

Councillor Andrew Gant

Councillor Stef Garden

Councillor Michael Gotch

Councillor Mick Haines

Councillor Paul Harris

Councillor Tom Hayes

Councillor David Henwood

Councillor Alex Hollingsworth

Councillor Richard Howlett

Councillor Rae Humberstone

Councillor Dan Iley-Williamson

Councillor Pat Kennedy

Councillor Tom Landell Mills

Councillor Ben Lloyd-Shogbesan

Councillor Mark Lygo

Councillor Sajjad Malik

Councillor Dr Joe McManners

Councillor Chewe Munkonge

Councillor Susanna Pressel

Councillor Mike Rowley

Councillor Martyn Rush

Councillor Christine Simm

Councillor Linda Smith

Councillor Roz Smith

Councillor John Tanner

Councillor Richard Tarver

Councillor Sian Taylor

Councillor Marie Tidball

Councillor Ed Turner

Councillor Louise Upton

Councillor Elizabeth Wade

Councillor Dick Wolff

 

Apologies will be reported at the meeting.


 

Agenda

The business to be transacted is set out below

 

 

Pages

 

 

 

<AI1>

 

PART 1 - PUBLIC BUSINESS

 

</AI1>

<AI2>

1              

Apologies for absence

 

</AI2>

<AI3>

2              

Extension of the terms of office of the current civic office holders

 

 

Council is recommended to agree

1.    to extend the terms of office of the

Lord Mayor Councillor Craig Simmons;

Deputy Lord Mayor Councillor Mohammed Altaf-Khan; and

Sheriff Councillor Steve Goddard

to the start of the Council meeting on 30 November 2020; and

2.    to appoint, with the decision taking effect from the start of the Council meeting on 30 November 2020 (or at the end of that day should the scheduled Council meeting not take place on that date),

Councillor Mark Lygo as Lord Mayor;

Councillor Steve Goddard as Deputy Lord Mayor; and

Councillor Dick Wolff as Sheriff

with the intention that they similarly serve an 18 month term, subject to their re-election as councillors and a vote confirming their election at the Annual Meeting of Council in May 2021.

 

</AI3>

<AI4>

3              

Declarations of interest

 

</AI4>

<AI5>

4              

Announcements

 

 

Announcements by:

1.    The Lord Mayor

2.    The Chief Executive

 

</AI5>

<AI6>

5              

Council Leader to May 2021

 

 

Council will recall that on 15 May 2018 Councillor Brown was elected as Leader of the Council for a term of office ending on the day of the Annual Council meeting in 2020 (following all-out elections scheduled in May 2020). The term of office of the Leader ordinarily continues until the end of her term of office as a councillor (see Section 1.4 of the Constitution), now extended to May 2021 following the postponement of the scheduled elections.

Council is asked to note that Councillor Brown’s term is extended and she remains as Leader until the day of the Annual Council meeting in 2021.

 

 

</AI6>

<AI7>

6              

Report of the Leader of Council

 

 

Council will receive and note a report from the Leader, Councillor Brown, on:

1.   the appointment of the deputy Leader of the Council;

2.   the appointment of up to 8 additional members of the Cabinet;

3.   the responsibilities of the Leader, Deputy Leader, and other Cabinet Members;

4.   the Council’s representative on the Oxfordshire Growth Board;

5.   the Council’s representatives (and substitutes if any) on the Oxfordshire Growth Board’s three advisory sub-groups:

o    Oxfordshire Plan 2050

o    Affordable Housing

o    Infrastructure

6.   the appointment of Shareholders for:

o    Oxford City Housing Limited (comprising OCH Ltd; OCH (Development) Ltd, OCH (Investment) Ltd;

o    Oxford West End Development Ltd

o    Oxford Direct Services (comprising ODS Ltd; ODS (Trading) Ltd)

7.   the Executive Scheme of Delegation as set out in the Section 4 of the Council’s Constitution; and

8.   any other matters

The Constitution is available on the Council’s website

 

 

</AI7>

<AI8>

 

OFFICER REPORTS

 

</AI8>

<AI9>

7              

Appointment to Council Committees 2020/21

9 - 18

 

The Head of Law and Governance has submitted a report asking Council to appoint committees and the members serving on those committees for the Council year 2020-21 in accordance with the provisions of the Local Government and Housing Act 1989 (Section 15) and other relevant legislation.

Appendix 3 will be circulated in the Briefing Note published the day before the meeting, and any outstanding nominations to committee seats may be announced, or agreed, as appropriate at the meeting.

Recommendations: Council is recommended to:

1.    Approve the structure of the Council committees, as defined within the Council’s constitution and set out in Appendix 1: Committee structure;

2.    Approve the methods, calculations and conventions used in determining political representation on committees as outlined in the report and set out in Appendix 2: Political proportionalities on Council committees 2020-21;

3.    Approve the appointment of nominated members to committees in accordance with the requirements of political proportionality and the nominations made by political groups, as set out in Appendix 3: Committee nominations 2020-21;

4.    Agree that all members of Council will form the pool of members able to observe on appeals and some grievances panels;

5.    Appoint three non-executive members to the Oxfordshire Growth Board Scrutiny Panel (see Appendix 3: Committee nominations 2020-21);

6.    Appoint one non-executive member to the Joint Oxfordshire Health Overview and Scrutiny Committee (see Appendix 3: Committee nominations 2020-21).

 

</AI9>

<AI10>

8              

Council scheme of delegation for 2020/21

 

 

The Chief Executive recommends Council to agree the Council’s scheme of delegation for its responsibilities set out in Section 5 of the Council’s Constitution as agreed on 27 January 2020, with the amendments published on 3 April 2020 to take account of emergency changes made by the Chief Executive in response to the Covid-19 pandemic.

The Constitution is available on the Council’s website

 

</AI10>

<AI11>

9              

Confirmation of protocol for all remote meetings

 

 

Council is asked to agree the protocol for the operation of remote meetings as set out in the paper on this agenda (report and protocol to follow).

 

</AI11>

<AI12>

10          

Report of decisions taken under Parts 9.3(c) of the Constitution

19 - 26

 

Council is asked to note the report setting out the decisions made by the Chief Executive using his emergency powers since the 23 March 2020.

 

 

</AI12>

<AI13>

 

CABINET RECOMMENDATIONS

 

</AI13>

<AI14>

11          

Allocation of Growth Deal funds to Oxford City Council

27 - 32

 

The Executive Director Development submitted a report to Cabinet on 11 March recommending acceptance of capital infrastructure funds and to delegate authority to officers to enter in contractual Funding Agreements with Oxfordshire County Council, in order to deliver two city infrastructure schemes set out within the Oxfordshire Housing and Growth Deal.

Councillor Brown, Leader of the Council, will move the recommendations.

 

Recommendations: Cabinet recommends that Council resolves to:

1.    Accept £7m in the Oxfordshire Housing and Growth Deal Funds from Oxfordshire County Council for the delivery of city-based infrastructure schemes;

2.    Approve an initial £300,000 feasibility study allocation from the capital programme for 2020-21, for Osney Mead to Oxpens Bridge, financed by available external funds; and

3.    Approve the £1m capital budget for city cycling schemes at Cuckoo Lane, Marsh Lane, Marston Road & Boundary Brook, Oxford, financed by Oxfordshire Housing and Growth Deal Funding.

 

 

</AI14>

<AI15>

 

Updates and additional information to supplement this agenda are published in the Council Briefing Note.

 

 

Additional information, councillors’ questions, public addresses and amendments to motions are published in a supplementary briefing note available the evening before the meeting. The agenda and briefing note should be read together.

 

 

</AI15>

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Information for those attending

Recording and reporting on meetings held in public

Members of public and press can record, or report in other ways, the parts of the meeting open to the public. You are not required to indicate in advance but it helps if you notify the Committee and Member Services Officer prior to the meeting so that they can inform the Chair and direct you to the best place to record.

The Council asks Councillors and members of the press and public recording the meeting:

·         To follow the protocol which can be found on the Council’s website

·         Not to disturb or disrupt the meeting

·         Not to edit the recording in a way that could lead to misinterpretation of the proceedings. This includes not editing an image or views expressed in a way that may ridicule or show a lack of respect towards those being recorded.

·         To avoid recording members of the public present, even inadvertently, unless they are addressing the meeting.

Please be aware that you may be recorded during your speech and any follow-up. If you are attending please be aware that recordings may take place and that you may be inadvertently included in these.

The Chair of the meeting has absolute discretion to suspend or terminate any activities that in his or her opinion are disruptive.

Councillors declaring interests

General duty

You must declare any disclosable pecuniary interests when the meeting reaches the item on the agenda headed “Declarations of Interest” or as soon as it becomes apparent to you.

What is a disclosable pecuniary interest?

Disclosable pecuniary interests relate to your* employment; sponsorship (ie payment for expenses incurred by you in carrying out your duties as a councillor or towards your election expenses); contracts; land in the Council’s area; licenses for land in the Council’s area; corporate tenancies; and securities. These declarations must be recorded in each councillor’s Register of Interests which is publicly available on the Council’s website.

Declaring an interest

Where any matter disclosed in your Register of Interests is being considered at a meeting, you must declare that you have an interest. You should also disclose the nature as well as the existence of the interest. If you have a disclosable pecuniary interest, after having declared it at the meeting you must not participate in discussion or voting on the item and must withdraw from the meeting whilst the matter is discussed.

Members’ Code of Conduct and public perception

Even if you do not have a disclosable pecuniary interest in a matter, the Members’ Code of Conduct says that a member “must serve only the public interest and must never improperly confer an advantage or disadvantage on any person including yourself” and that “you must not place yourself in situations where your honesty and integrity may be questioned”. The matter of interests must be viewed within the context of the Code as a whole and regard should continue to be paid to the perception of the public.

*Disclosable pecuniary interests that must be declared are not only those of the member her or himself but also those member’s spouse, civil partner or person they are living with as husband or wife or as if they were civil partners.  

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